This is a great opportunity to join the exciting new Beacons Initiative
We are an organisation that’s committed and passionate about making a difference.
All posts are subject to satisfactory PVG Checks and satisfactory references.
Please note CV’s will not be accepted as a means of application.
Closing Date Tuesday 7th January 2020
Liber8 (Lanarkshire) Ltd is an equal opportunities employer.
Postcode: G72 9AA
The Office Manager is a vital role within the organisation and provides oversight for all internal business activity as well as direct line management responsibility for the administrational team. We require an accomplished, confident and competent individual who thrives while working in a dynamic environment. You will be exceptionally organised, possess excellent time management skills and have an eye for detail.
Reporting to the Chief Executive, this role has the key task of ensuring that the office runs smoothly on a day to day basis. It will be your responsibility to ensure key processes are in place to support financial, human resource and business administrational processes and that that these are well understood by others as appropriate.
Accountability for the main office management tasks including:
To ensure that key processes are in place to support efficient Human Resource practices, this includes the management of the recruitment and induction processes, the maintenance of personnel files and the recording of all workforce training activity
Responsibility for the financial management processes within the organisation including:
Accountable for Health and Safety within the building- including the completion of the Health and Safety Log, advising on training requirements in relation to Health and Safety and carrying out regular fire equipment checks, fire alarm testing and fire evacuation drills
To maintain an accurate register in terms of:
Direct line management for the Finance Assistant, overseeing the quality of work, performance management and any associated human resource requirements. This will include the provision of supervision and annual personal development reviews
The provision of direct administrational support to:
Any other reasonable duties as determined by the Chief Executive
KNOWLEDGE / SKILLS AND EXPERTISE REQUIRED
Educated to HNC level in Admin Qualification or Business management
Previous office/administrational management experience, ideally within charity or statutory agency environment
Previous experience of the management of service contracts
Excellent IT skills – proficient in Windows, Word, Excel and PowerPoint
Experience of budget management and reporting
Knowledge of financial transaction processing
Knowledge of human resource and payroll systems and processes
Experience in the management of payroll systems
Excellent verbal and written communication skills
Excellent customer service skills; and experience in dealing with challenging situations
Professional and positive approach to work, acting as a role model for other members of the team
Excellent organisational skills.
The Office Manager will contribute to a positive team environment, creating and maintaining a working atmosphere which produces high morale and engagement from the team. Diplomacy, professionalism, proactivity and outstanding time management are characteristics held by the successful candidate.
P4W is an Inverness based health focused charity.
We are currently looking to recruit a new health-walks manager to take over the work from our long-time coordinator who is about to retire.
The P4W Walk service has been thoroughly reviewed over the last couple of years and we now want a new full-time health-walks manager to take this important service to the next level.
P4W Walk works to create and sustain healthy communities by supporting the delivery of local, volunteer led health-walks via 17 current walking groups located in the eastern part of the Highlands. The groups walk locally each week supported by volunteers who give up their time to lead and enthuse the walkers.
We believe that by offering people the opportunity to undertake a regular, local, led walk in the company of others we can not only support individuals to safeguard their own health but, also offer social opportunities and help to break down social isolation and loneliness in a very positive and empowering way.
A key focus of health-walking is supporting people who are currently living a sedentary life into more active lifestyles - we have recently developed our work to actively support people with dementia and their carers. We have now secured funding to further encourage weekly walkers to become active travellers too by replacing regular car journeys with walking and cycling.
We are seeking to recruit an enthusiastic and motivated new Health-Walks Manager to lead this work which sits within the Partnerships for Wellbeing (P4W) charity based in Inverness. Working with office-based colleagues and our large team of volunteer health-walk leaders you will share your enthusiasm for active, happy, healthy lifestyles with new walkers and volunteers alike. You will engage with partners and stakeholders to support the ongoing development of health-walks and build on the work of this well-established but evolving project.
PVG Disclosure is required for this post.
The Finance Administrator is responsible for the production of the Signpost Recovery payroll. The postholder is also responsible to the Office Manager and ultimately the Chief Executive for all incoming and outgoing invoices and financial transactions.
The postholder will process financial and payroll transactions in compliance with statutory regulations and requirements to ensure employer obligations are met, and that Signpost Recovery Standing Financial Instructions are adhered to. The post holder will work as a member of the Administration Team.
To plan workload to ensure that invoicing and monthly payrolls are processed on time
To process invoices, petty cash receipts, staff expenses, cash flows, budgets and monthly payroll in accordance with Signpost governance. This includes:
The verification of data prior to payments being released to ensure a high level of accuracy, taking corrective action as appropriate within required timescales;
The maintenance and updating of all financial records.
To develop and maintain a comprehensive knowledge of complex statutory HMRC Regulations (e.g. tax, national insurance, statutory sick/maternity pay, tax credits, student loans, statutory paternity/adoption leave, Court orders), Auto Enrolment and Signpost Recovery Pension Scheme Regulations in order to ensure:
The correct assessment, calculation and application in relation to employee records and payments;
Compliance with statutory, OSCR and payroll provider requirements.
To provide advice and assistance to Board Member(s), Senior Management, First Line Managers and employees through undertaking tasks such as:
Act as the authorised person for financial, banking and payroll transactions, ensuring sensitivity and sound judgement has been applied in determining when and why payments are due.
Establish clear processes and where appropriate propose changes to own work practices to ensure the efficient delivery of procedures as required by legislative, employee and organisational changes
Attend meetings with Signpost Board and Management, as appropriate, to ensure current practices and procedures are working satisfactorily, and where appropriate take corrective action and propose and agree alternative approaches to ensure the quality of financial and payroll outputs.
Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.
Any other reasonable duties as may be assigned by the Office Manager
Knowledge and Expertise Required
Preferably educated to National 5 level in relevant subjects.
Previous experience of working within a finance administration role
Strong numeric skills.
Strong analytical, problem solving and decision-making skills, using judgement to identify complex areas of investigation.
Self-directed ability to manage own workload, and plan, organise and prioritise workload to meet strict deadlines.
Ability to work unsupervised and under own initiative.
Ability to analyse and interpret complex financial and payroll data and calculations and identify errors and discrepancies and use sound judgement when taking corrective action.
Good level of IT literacy skills including ability to use word, spreadsheet and email applications.
Ability to work under pressure.
Strong commitment to quality and customer focused services.
Lifelink is looking for several new team members to help us achieve our business growth and expansion plans of supporting more people to be healthier and happier wherever they live, work or learn. Come and join the healthier and happier revolution!
If you are an experienced, enthusiastic Assistant Manager (or have the required experience, skills & aptitude) with existing experience of managing people and service delivery to achieve performance targets and outcomes - then we want to hear from you ASAP
Several positions on offer with a profile of between 21 – 28 hours per week, delivered flexibly, and with some evening and weekend working. Grade 5: (£24,500 - £26,500) p/a pro rata additional benefits include generous holiday allowance, contributory pension scheme (6% from employer), cash back health plan and life cover. Our services operate daytime, evenings and weekends and people friendly working arrangements and patterns are available.
Our new Assistant Managers will be responsible for ensuring smooth delivery of Lifelink’s day to day operations. This will include scheduling and managing people and facilities to ensure they are available and ready to meet the needs of our clients. They will support and performance manage a team of staff, develop and maintain local partnerships¬, deliver corporate training and community-based workshops and contribute to service delivery and development, amongst other activities.
This is a busy and demanding role with a lot of variety. As such we are looking for energetic, positive, solution focused individuals who have experience in these areas. We expect you to take our local services to the next level by providing excellent local leadership and ensuring our services remain at the leading edge, whilst meeting the needs of our service users, our business partners and our business.
You must have:
Ideally you will have: