goodmoves

P4W is an Inverness based health focused charity.

We are currently looking to recruit a new health-walks manager to take over the work from our long-time coordinator who is about to retire.

The P4W Walk service has been thoroughly reviewed over the last couple of years and we now want a new full-time health-walks manager to take this important service to the next level.

P4W Walk works to create and sustain healthy communities by supporting the delivery of local, volunteer led health-walks via 17 current walking groups located in the eastern part of the Highlands. The groups walk locally each week supported by volunteers who give up their time to lead and enthuse the walkers.

We believe that by offering people the opportunity to undertake a regular, local, led walk in the company of others we can not only support individuals to safeguard their own health but, also offer social opportunities and help to break down social isolation and loneliness in a very positive and empowering way.

A key focus of health-walking is supporting people who are currently living a sedentary life into more active lifestyles - we have recently developed our work to actively support people with dementia and their carers. We have now secured funding to further encourage weekly walkers to become active travellers too by replacing regular car journeys with walking and cycling.

We are seeking to recruit an enthusiastic and motivated new Health-Walks Manager to lead this work which sits within the Partnerships for Wellbeing (P4W) charity based in Inverness. Working with office-based colleagues and our large team of volunteer health-walk leaders you will share your enthusiasm for active, happy, healthy lifestyles with new walkers and volunteers alike. You will engage with partners and stakeholders to support the ongoing development of health-walks and build on the work of this well-established but evolving project.

PVG Disclosure is required for this post.

The Office Manager is a vital role within the organisation and provides oversight for all internal business activity as well as direct line management responsibility for the administrational team. We require an accomplished, confident and competent individual who thrives while working in a dynamic environment. You will be exceptionally organised, possess excellent time management skills and have an eye for detail.

Reporting to the Chief Executive, this role has the key task of ensuring that the office runs smoothly on a day to day basis. It will be your responsibility to ensure key processes are in place to support financial, human resource and business administrational processes and that that these are well understood by others as appropriate.

MAIN RESPONSIBILITIES:

Accountability for the main office management tasks including:

• Supporting company operations by maintaining office systems and supervising staff
• Maintaining office series by organizing office operations and procedures
• Liaison with contractors and suppliers and ensuring the efficient and effective ordering and management of office supplies and equipment. This will include negotiation of supplier charges and costs as appropriate
• Human Resource management
• Health and Safety
• Payroll and financial systems
• Estate Management
• Developing and defining procedures for retention, protection, retrieval, transfer and disposal of records
• Daily management of the cleaning contract
• Management and maintenance of organisational insurance policies
• Management of a smooth-running reception and telephone service to the business
• Develop and maintain an internal room booking system for meetings
• Dealing with correspondence, complaints and queries
• Attending meetings as required with senior management
• Monitoring staff attendance

To ensure that key processes are in place to support efficient Human Resource practices, this includes the management of the recruitment and induction processes, the maintenance of personnel files and the recording of all workforce training activity

Responsibility for the financial management processes within the organisation including:

• Achieves organizational financial objectives by preparing an annual budget, scheduling expenditures, analysing variances and initiating corrective action
• The provision of accurate and up to date financial information in relation to all areas of service
• Highlighting to the relevant manager any potential areas of overspend or disparity
• Estimating costs and producing budgets
• Oversight of the maintenance of the payroll system for staff and ensuring clear written processes are in place which others can clearly understand
• Provide financial reports as required to the Board, Chief Executive or Head of Service
• Oversight of the invoicing process, the processing of expenses and the management of the pensions and benefits administration
• Creating and maintaining excel sheets as required

Accountable for Health and Safety within the building- including the completion of the Health and Safety Log, advising on training requirements in relation to Health and Safety and carrying out regular fire equipment checks, fire alarm testing and fire evacuation drills

To maintain an accurate register in terms of:

• Organisational Policies and Procedures
• Key holders
• Staff training
• Staff car insurances
• Disclosure Scotland Checks

Direct line management for the Finance Assistant, overseeing the quality of work, performance management and any associated human resource requirements. This will include the provision of supervision and annual personal development reviews

The provision of direct administrational support to:

• The Board of Directors
• PA services to the Chief Executive and Head of Service

Any other reasonable duties as determined by the Chief Executive

KNOWLEDGE / SKILLS AND EXPERTISE REQUIRED

Educated to HNC level in Admin Qualification or Business management

Previous office/administrational management experience, ideally within charity or statutory agency environment

Previous experience of the management of service contracts

Excellent IT skills – proficient in Windows, Word, Excel and PowerPoint

Experience of budget management and reporting

Knowledge of financial transaction processing

Knowledge of human resource and payroll systems and processes

Experience in the management of payroll systems

Excellent verbal and written communication skills

Excellent customer service skills; and experience in dealing with challenging situations

Professional and positive approach to work, acting as a role model for other members of the team

Excellent organisational skills.

The Office Manager will contribute to a positive team environment, creating and maintaining a working atmosphere which produces high morale and engagement from the team. Diplomacy, professionalism, proactivity and outstanding time management are characteristics held by the successful candidate.

The main purpose of the Dementia Advisor post is to provide a local point of contact for people with dementia and their families and friends, at all stages of their journey, from diagnosis through to end-of-life. The post holder will provide information on support services available locally for both the person living with dementia and his/her carers and family members, providing advice and signposting as and when required. The Advisor will also provide support to local communities to help them become more dementia-friendly and to increase their capacity to support those living with dementia. The post holder will work with individuals and groups of people affected by dementia and will seek to ensure that statutory and independent organisations improve their understanding and responses to the needs of people with dementia and their carers.

This is a very flexible post aimed at meeting the needs of people living with dementia and their carers in a given geographical locality. The focus and location of the post holder’s activity will vary from time to time depending on the needs of clients, although he/she will have a fixed office base.

This is a very flexible post and requires a combination of different skills. You need to be a committed, resourceful, dynamic and experienced individual with the ability to self-motivate.

Access to a car would be essential for this post.

Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 1.5 million children who today will receive Mary’s Meals.

The Supporter Engagement Officer, community based in Northern Ireland informs and inspires people in their area about the work of Mary’s Meals in order to secure increased support and funding for the organization’s overseas school feeding programmes.

The Supporter Engagement Officer will have particular responsibility for our grassroots work within churches and faith groups, schools, universities and clubs prioritising the growth and nurturing of the volunteer network by building relationships with and coordinator of our extremely dedicated volunteer speakers.