Business Support Assistant

  • Full time
  • £20,979 – £24,444
  • Edinburgh
  • Closing 20th November 2019


  • Advertised from 30th October 2019
  • £10.76 – £12.54/hr equivalent. 37.5 hours per week.
  • E128/19

Role

To provide a comprehensive business and administrative support service that meets Penumbra’s objectives across the East area.

Responsibilities:

  • Work in collaboration with the Area Manager, providing support as required.
  • Provide IT expertise as required across the area and take a lead role in the implementation of any new organisational and local systems.
  • Assist in the development of consistent and effective administrative processes across the organisation.
  • Working closely with several local and national posts and in a close partnership with the other business support and administration teams across Penumbra. Share best practice across the organisation.
  • Work to identify cost and time efficiencies across the area.
  • Work with local management and services to develop and implement appropriate administrative and IT processes.
  • Attend local area management meetings.
  • Line management and supervision of Area Administrator.
  • Undertake project work as required.
  • Understand the requirements of regulatory bodies (SSSC, Care Inspectorate) and work to ensure Penumbra remains compliant.
  • Develop and maintain positive working relationships with Health & Social Care partners and other agencies.
  • Take overall responsibility for all local administration processes, in relation to areas such as:
    • Finance
    • Recruitment and Staffing
    • Health and Safety
    • Training
    • Fundraising
    • Contract monitoring
    • Tender Submissions
  • Ensure adequate stock of organisational resources and promotional materials
  • Ensure local information is maintained through Penumbra website and other media
  • Provide regular feed to Penumbra’s social media outlets
  • Co-ordinate local events as required.
  • Provide telephone and reception cover as required.
  • Any other duties as required.

Application notes

CV’s will not be accepted. Application must be made through the website at the link below.

penumbra.org.uk/vacancies-all/e128-19-business-support-assistant-edinburgh

The closing date for this position is 12.00 noon Wednesday 20th November 2019.

Interview date: Week commencing 2nd December 2019


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