goodmoves

Lifelink is looking for several new team members to help us achieve our business growth and expansion plans of supporting more people to be healthier and happier wherever they live, work or learn. Come and join the healthier and happier revolution!

If you are an experienced, enthusiastic Assistant Manager (or have the required experience, skills & aptitude) with existing experience of managing people and service delivery to achieve performance targets and outcomes - then we want to hear from you ASAP

Several positions on offer with a profile of between 21 – 28 hours per week, delivered flexibly, and with some evening and weekend working. Grade 5: (£24,500 - £26,500) p/a pro rata additional benefits include generous holiday allowance, contributory pension scheme (6% from employer), cash back health plan and life cover. Our services operate daytime, evenings and weekends and people friendly working arrangements and patterns are available.

Our new Assistant Managers will be responsible for ensuring smooth delivery of Lifelink’s day to day operations. This will include scheduling and managing people and facilities to ensure they are available and ready to meet the needs of our clients. They will support and performance manage a team of staff, develop and maintain local partnerships¬, deliver corporate training and community-based workshops and contribute to service delivery and development, amongst other activities.

This is a busy and demanding role with a lot of variety. As such we are looking for energetic, positive, solution focused individuals who have experience in these areas. We expect you to take our local services to the next level by providing excellent local leadership and ensuring our services remain at the leading edge, whilst meeting the needs of our service users, our business partners and our business.

You must have:

• Demonstrable experience of managing staff and service delivery
• A clear understanding of distress, anxiety, stress and mental health issues and the challenges these present to service users
• Educated to degree level/professional qualification in a supervisory or management field (or evidence of equivalent work experience and willingness to undertake ongoing CPD)
• Excellent IT skills and be comfortable with use of mobile technology
• A valid driving licence and access to own vehicle

Ideally you will have:

• Experience of overseeing confidential one to one client support services
• Experience of providing staff training / coaching to improve service outcomes and quality
• Experience of monitoring and reporting around resources and service delivery outputs

P4W is an Inverness based health focused charity.

We are currently looking to recruit a new health-walks manager to take over the work from our long-time coordinator who is about to retire.

The P4W Walk service has been thoroughly reviewed over the last couple of years and we now want a new full-time health-walks manager to take this important service to the next level.

P4W Walk works to create and sustain healthy communities by supporting the delivery of local, volunteer led health-walks via 17 current walking groups located in the eastern part of the Highlands. The groups walk locally each week supported by volunteers who give up their time to lead and enthuse the walkers.

We believe that by offering people the opportunity to undertake a regular, local, led walk in the company of others we can not only support individuals to safeguard their own health but, also offer social opportunities and help to break down social isolation and loneliness in a very positive and empowering way.

A key focus of health-walking is supporting people who are currently living a sedentary life into more active lifestyles - we have recently developed our work to actively support people with dementia and their carers. We have now secured funding to further encourage weekly walkers to become active travellers too by replacing regular car journeys with walking and cycling.

We are seeking to recruit an enthusiastic and motivated new Health-Walks Manager to lead this work which sits within the Partnerships for Wellbeing (P4W) charity based in Inverness. Working with office-based colleagues and our large team of volunteer health-walk leaders you will share your enthusiasm for active, happy, healthy lifestyles with new walkers and volunteers alike. You will engage with partners and stakeholders to support the ongoing development of health-walks and build on the work of this well-established but evolving project.

PVG Disclosure is required for this post.

The Office Manager is a vital role within the organisation and provides oversight for all internal business activity as well as direct line management responsibility for the administrational team. We require an accomplished, confident and competent individual who thrives while working in a dynamic environment. You will be exceptionally organised, possess excellent time management skills and have an eye for detail.

Reporting to the Chief Executive, this role has the key task of ensuring that the office runs smoothly on a day to day basis. It will be your responsibility to ensure key processes are in place to support financial, human resource and business administrational processes and that that these are well understood by others as appropriate.

MAIN RESPONSIBILITIES:

Accountability for the main office management tasks including:

• Supporting company operations by maintaining office systems and supervising staff
• Maintaining office series by organizing office operations and procedures
• Liaison with contractors and suppliers and ensuring the efficient and effective ordering and management of office supplies and equipment. This will include negotiation of supplier charges and costs as appropriate
• Human Resource management
• Health and Safety
• Payroll and financial systems
• Estate Management
• Developing and defining procedures for retention, protection, retrieval, transfer and disposal of records
• Daily management of the cleaning contract
• Management and maintenance of organisational insurance policies
• Management of a smooth-running reception and telephone service to the business
• Develop and maintain an internal room booking system for meetings
• Dealing with correspondence, complaints and queries
• Attending meetings as required with senior management
• Monitoring staff attendance

To ensure that key processes are in place to support efficient Human Resource practices, this includes the management of the recruitment and induction processes, the maintenance of personnel files and the recording of all workforce training activity

Responsibility for the financial management processes within the organisation including:

• Achieves organizational financial objectives by preparing an annual budget, scheduling expenditures, analysing variances and initiating corrective action
• The provision of accurate and up to date financial information in relation to all areas of service
• Highlighting to the relevant manager any potential areas of overspend or disparity
• Estimating costs and producing budgets
• Oversight of the maintenance of the payroll system for staff and ensuring clear written processes are in place which others can clearly understand
• Provide financial reports as required to the Board, Chief Executive or Head of Service
• Oversight of the invoicing process, the processing of expenses and the management of the pensions and benefits administration
• Creating and maintaining excel sheets as required

Accountable for Health and Safety within the building- including the completion of the Health and Safety Log, advising on training requirements in relation to Health and Safety and carrying out regular fire equipment checks, fire alarm testing and fire evacuation drills

To maintain an accurate register in terms of:

• Organisational Policies and Procedures
• Key holders
• Staff training
• Staff car insurances
• Disclosure Scotland Checks

Direct line management for the Finance Assistant, overseeing the quality of work, performance management and any associated human resource requirements. This will include the provision of supervision and annual personal development reviews

The provision of direct administrational support to:

• The Board of Directors
• PA services to the Chief Executive and Head of Service

Any other reasonable duties as determined by the Chief Executive

KNOWLEDGE / SKILLS AND EXPERTISE REQUIRED

Educated to HNC level in Admin Qualification or Business management

Previous office/administrational management experience, ideally within charity or statutory agency environment

Previous experience of the management of service contracts

Excellent IT skills – proficient in Windows, Word, Excel and PowerPoint

Experience of budget management and reporting

Knowledge of financial transaction processing

Knowledge of human resource and payroll systems and processes

Experience in the management of payroll systems

Excellent verbal and written communication skills

Excellent customer service skills; and experience in dealing with challenging situations

Professional and positive approach to work, acting as a role model for other members of the team

Excellent organisational skills.

The Office Manager will contribute to a positive team environment, creating and maintaining a working atmosphere which produces high morale and engagement from the team. Diplomacy, professionalism, proactivity and outstanding time management are characteristics held by the successful candidate.

We are a grassroots community project that supports many of the most vulnerable people in Edinburgh and its surrounds. These include people who are roughsleeping, homeless, temporarily housed, who have a disability, mental illness or mental health issue as well as people coming out of the criminal justice system, have issues with drugs or alcohol or who are simply very isolated.

Do you want to be part of the mulit-award winning dynamic and compassionate team who support over 500 people a year using partnership, a strengths based social enterprise approach and an asset based community approach to transform lives?

We’re looking for a Service Manager, someone who can:

• deliver the best outcomes for our Members, to enable individuals to develop to their full potential.
• provide inspiring leadership to and management of a team of sessional staff, students and Volunteer
• ensure that the Grassmarket Community Project complies with best practice, recommended evidence-based approaches, Asset Based/Strength Based approaches and all minimum legal Standards, Regulations and Statutory Guidance

Is that you ?

Help us build the capacity of our leadership & exec team, enjoy excellent terms and conditions including personal & professional development days, and help us transform the lives of many of Edinburgh’s most vulnerable.