This vacancy has now closed

Place Reporting Manager

  • Full time
  • £31,266 – £35,813
  • Dundee and Glasgow
  • Closing 12th August 2021

  • Advertised from 21st July 2021
  • 37 hours per week. Permanent.
  • IRC88724E


Social Security Scotland is an Executive Agency of the Scottish Government. In Scotland we have a number of devolved benefits, and it’s our responsibility to ensure that they are managed correctly and fairly, delivering those benefits to the 1.4 million people who rely on them.

Dignity, fairness and respect are at the core of everything we do. We demonstrate these values by making our work as transparent and accountable as possible.

We are committed to recruiting a diverse workforce that is representative of the clients we serve. Our benefits will help people from all walks of life in Scotland and it is crucial our workforce reflects this diversity.

We aim to develop within Social Security Scotland, a positive and inclusive culture, which supports our people to flourish, by embedding a working environment where we all treat each other with dignity and respect, and recognise each other’s contributions.

Colleagues of Social Security Scotland work in a diverse, supportive environment. In certain roles staff use flexible working. We are happy to accept your application if you wish to work part-time. You will have a minimum 5 weeks of annual leave (pro rata) in addition to all public and privilege holidays. Roles within Scottish Government allow for a number of other benefits including great support from managers through monthly conversations and a strong mentoring scheme. All staff are given a workstation assessment so that we can make you as comfortable as possible in your new role by putting in place any reasonable adjustments you may require.

Main Duties

The Place Services branch has the responsibility to lead the accommodation, travel, and smarter working arrangements for the Agency. There are two operational teams one located at our headquarters in Dundee and other in Glasgow. A new business management unit is currently being developed to support these operational teams, and to provide leadership in the areas under the responsibility of the Service.

The post holder will report to the Senior Place Manager of the Management Unit of Place Services, and will directly manage a number of key business activities for the Service to support the Agency achieve it’s corporate objectives.

This management role focusses on the areas of finance, risk, and policy. The post holder will be heavily involved in help shape and deliver the short, medium, and long term accommodation, travel, and smarter working arrangements for the Agency.

The role will involve significant collaboration with colleagues in Place Services, and will also link with colleagues across the Agency. The post holder will be guided and supported in the role by Place Services management team.

Specific Duties

  • Manage the overall budget for the Service, including liaising with Finance and Workforce Planning colleagues, overseeing the PECOS system, headcount control, and the monthly reporting process; this will involve working closely with colleagues in Place Services to ensure that they administrate their financial transactions properly, and in doing so, achieving best value.
  • Manage the overall risk and audit processes for the Service, including liaising with divisional risk and audit colleagues, managing the local risk register, and coordinating risk control activity across the Service.
  • Manage, develop, coordinate, and record policy and processes for the Service and Agency as it relates to accommodation, travel, and smarter working; this will involve working closely with Place Service Leads in Dundee and Glasgow.
  • Manage and develop a process to record and manage Agency assets under the responsibility of Place Services; this will involve working closely with the Place Service Leads in Dundee and Glasgow.
  • Monitor business activity across the Service and Agency, highlight any deviation from planned activity as it relates to accommodation, travel, and smarter working and make proactive recommendations.
  • Support the Senior Place Manager complete annual, monthly, and emergent corporate task for the Service; this will involve working closely with Place Service Leads in Dundee and Glasgow.

Essential Criteria

  1. Developed leadership skills with the ability to engage internal and external stakeholders to deliver consistent positive results.
  2. Developed organisational skills with the ability to demonstrate initiative and prioritise a varying workload to meet targets and deadlines.
  3. Developed verbal and written communication skills with the ability to produce complex strategic material that is concise, well-structured, and accurate; with both written and numerical content.
  4. Ability to analyse and interpret project and financial information to be able to problem solve, develop solutions, and make recommendations.

Application notes

Closing Date: 12 August 2021 at midnight

Important Information Regarding Interviews

In recognition of the Scottish Government's ongoing measures and guidance in its response to Covid-19 (Coronavirus), we would like to advise applicants that a decision has been taken that all interviews must be conducted in a virtual/remote setting.

In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview as well as a personal device of choice with an account registered to the ‘Webex’ app by which you can undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds to undertake the interview. This will then ensure that there are no issues incurred during the interview.

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