Purpose: Liber8 are looking for a capable individual to join and contribute to the Services Administration Team by providing a broad range of administrative support functions to Liber8 services to help ensure that our processes run effectively and efficiently, and in the best interests of our clients.

Liber8 provides a range of services incorporating, counselling, support and mentoring services and we are looking for an empathetic, genuine and efficient individual to join our administration team. Liber8 works with many vulnerable often apprehensive people and their welfare is of paramount importance, therefore the post holder should be compassionate and efficient, putting clients and visitors at ease.

The post is focussed in providing administrative support to project and service staff, volunteers and students, using all available technology and resources. The post holder will often be the first point of contact to the public, clients and practitioners and partner agencies. They will undertake a range of administrative duties to facilitate service delivery and be responsible for data collection and maintenance of record keeping systems.

The successful candidate will have a good working knowledge of Microsoft Office applications, including Word, Excel, and have experience of database and electronic filing systems. Excellent communication skills and an ability to work as part of a team in a busy confidential service is essential.

Relationships are at the heart of everything that we do, and the Administrative Assistants will have daily contact with others within the team, as well as with key partners within our field of work. This role will require good organisational and communication skills, and the ability to adopt a flexible approach in response to new challenges.

While we are looking for an experienced administrator it is more important that the applicant is a real people’s person and has the intuition, desire, compassion and drive to deliver on our ambitions, who shares our vision and values, who wants to help our team in their role, and work towards the best outcomes for every person who accesses Liber8 services. liber8.org.uk/features

Appointment to this post is subject to a satisfactory Disclosure Scotland Certificate.

As Senior Administrator you will lead the support team functions within the new Alford Residential Service. Managing all administrative functions to ensure the smooth running of the day-to-day administration and finance processes for the service.

The role

• Oversee all administrative tasks to ensure they are carried out smoothly. This includes tasks such as maintaining records, managing correspondence, scheduling appointments, and handling inquiries.
• Take charge of financial processes including, invoicing, and financial reporting. Ensure compliance with financial policies and procedures.
• Assist in administrative duties related to the Housing and Dayhab services in Aberdeen City.
• Play a key role in the implementation of the new residential service in Alford. This includes setting up administrative systems, coordinating with suppliers, and ensuring all necessary resources are in place for a successful launch.
• Ensure that all administrative and financial processes adhere to relevant regulations, policies, and standards. This includes data protection laws, financial regulations, and organisational policies.
• This is not your average desk based admin role, our Therapeutic Community rehabs can be fast-paced, agile places to work with a variety of tasks and responsibilities in a busy team
• Line management of Administrator (1)

About You

• Previous experience in an admin role
• Proficient in Microsoft Word, Excel, Outlook
• Familiar database and financial systems
• Strong numeric skills with the ability to manage financial processes such as managing funding of placements, banking of payments, personal allowances and petty cash.
• Experience of line management or supervisory roles (desirable)

The Service

Our state-of-the-art facility will offer 27 beds for individuals seeking transformative recovery journeys. With a focus on nature and the environment, and with 1.2 acres of land on site, our Recovery through Nature projects will provide a holistic approach to healing. Plus, staff amenities such as onsite bedrooms and a brand-new gym ensure a supportive and enriching work environment. Whilst in a rural location, the staff team will include dedicated Drivers, so please don't let access or transport be a barrier to application.

About Phoenix Futures

Join a legacy of over 50 years in providing rehabilitation services. At Phoenix Futures, we're committed to rebuilding capacity in the residential rehab sector across England and Scotland. Your dedication will contribute to our mission of delivering hope and transformation to individuals and families affected by addiction. We believe in being the best, we are passionate about recovery, and we value our history.

The College has introduced hybrid working which enables employees to work from both their home and in the College. As part of this arrangement, employees will be required to spend at least 50% of their working time in the College, with the days being subject to the needs of the business.

The Royal College of Physicians and Surgeons of Glasgow is a worldwide community of inspiring health professionals working together to advance the profession and improve patient care. Together we’re a force for good, determined to make a positive difference, and passionate about speaking up for the profession.

Our community is made up of the expertise and experience of our 15,000+ outstanding, hardworking members, supported by over 100 College staff. Together, our clinicians, all of whom give their time freely to the work of the College, and staff are committed to providing an innovative, relevant and inspiring programme of activity across the College, with the ultimate aim of enhancing patient safety.

With care and compassion at our core, our work is guided by our values of inclusivity, integrity, community, innovation, and inspiring, and we are committed to living these values and behaviours through the way we work and interact with each other.

The College promotes an agile, flexible workforce and applications from individuals seeking part‐time, job‐ share, or flexible working arrangements are welcome.

The Role

To provide policy and project support for the Scottish Obesity Alliance (SOA), a Scotland wide alliance of organisations committed to tackling obesity through prevention. The Scottish Obesity Alliance has an independent chairperson and an Executive Group who set policy priorities. The post is hosted within Obesity Action Scotland who provide line management to the postholder.

The post holder will report to the Head of Obesity Action Scotland for line management support and to the Alliance Leadership/Alliance Chairperson. The Head of Obesity Action Scotland post is currently vacant, and the post holder will report to the Interim Programme Lead for the initial period. The Alliance Chairperson role is also currently vacant and will be filled once the Head of Obesity Action Scotland role is filled.

The Policy and Partnerships Officer will:

• co-ordinate and organise project and network meetings

• support the SOA policy, advocacy and public affairs work

• support the delivery of the work programme of SOA

• co-ordinate and process membership applications

• assist in the creation and posting of website and digital media content

• manage an online digital members area

• co-ordinate and organise events and digital events

• assist in the collation and reporting of activities

• assist with Obesity Action advocacy work and related activities as required

This post is provided on a fixed term basis and may be extended dependent on funding.

About You

• A degree level qualification in a relevant subject or minimum 12 months experience in a similar role

• Experience of partnership working and effective relationship management

• Experience and knowledge of public affairs activity and the Scottish policy and political landscape

• Strong planning and organisational skills including administration and project management skills

• Self-motivated personality

• Excellent communication skills, both written and oral, with strong attention to detail

• Strong interpersonal skills in order to interact effectively with a wide range of internal and external stakeholders

• Interest and informed in health and social topics and issues

• Experience of influencing decision making with colleagues and senior managers

• Knowledge of digital communication channels e.g. X/Twitter and LinkedIn

• Evidence of good and effective team working

• Proven administrative skills

Desirable

• Experience of setting up and operating an alliance/partnership/coalition

• Knowledge of obesity or public health policy area

• Working with media

• Event management skills

• Good level of numeracy to enable analysis of engagement statistics

• Knowledge of survey monkey or equivalent software package

• Knowledge of General Data Protection Regulations (GDPR)

• Discretion and sensitivity

Benefits

• 40 days holiday
• Pension
• Life Assurance Benefit
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Wellbeing Benefit
• Cycle to Work Scheme

If you’re passionate about fundraising and making a difference, this opportunity with The Jeely Piece Club could be a rewarding fit!

The Jeely Piece Club is currently seeking a Trusts & Foundations Fundraiser to join their team. As a fundraiser, your role will involve researching information, planning, and writing bid applications to contribute to the organisation’s fundraising efforts. You’ll be responsible for communicating key messages and data about The Jeely Piece Club, inspiring and engaging potential funders, and ensuring successful bid applications. Working closely with the Senior Management Team and other staff and trustees, you’ll implement The Jeely Piece Club’s fundraising strategy to achieve sustainable income.

About The Jeely Piece Club:

The Jeely Piece Club was formed in 1975 to provide play opportunities and early education services for children in one of Glasgow’s largest housing schemes. The organisation was started by a group of local mums who wanted activities for their children. Today, that ethos remains the same. To provide opportunities for children in one of Glasgow’s most deprived communities.

For over 49 years, The Jeely Piece Club has been providing services for children, and families affected by poverty

A sector-leading, trauma-informed organisation, our mission is to work with children and their families to improve life chances by providing a range of inclusive, safe, playful experiences and opportunities.

Key Accountabilities:

1. Delivering fundraising priorities and targets for trusts and the foundation's income, including our current and future major appeals.
2. Researching, identifying, and prioritising appropriate trusts and foundations to maintain and convert a pipeline of new, prospective trusts and foundations.
3. Working with colleagues across the organisation to help shape projects for funding and creating strong Cases for Support to ensure effective applications.
4. Writing and submitting high-quality targeted funding applications.
5. Managing relationships with existing and new funders to encourage maximum funding, multi-year funding awards, and repeat funding.
6. Monitoring outcomes, updating the Funding Matrix, and producing timely reports and information as required externally by funders and internally for Management reporting.