This vacancy has now closed

Assistant Administrator

  • Part time
  • Sessional
  • Edinburgh Headquarters/Home working
  • Closing 18th June 2021

  • Advertised from 8th June 2021
  • The salary is Living wage £9.50 per hour. 25 hours per week (flexible to meet the needs of the post)


Specific Responsibilities Include:

General Administration: Record and distribute incoming and outgoing mail; filing; word processing; mail merge; answering telephone calls; welcoming visitors to HQ; signposting info emails; dealing with repairs and faults to photocopier, printers and other office equipment and general office maintenance.

AGM/Conference/Events and Training: Assist the Admin Team in the organisation and administration of events and training.

Meeting Room: Provide an efficient and effective setting up and clearing away of AV equipment, refreshments, and other items for meetings. Order lunches on request.

Room bookings:Book external meeting rooms for Managers as requested.

Personnel Admin: Inputting and auditing data within Salesforce HR database and SharePoint and other systems. Creating, updating, and archiving manual and electronic personnel files. Recording absence records. Archiving files including scanning and shredding. Order ID cards. Collating annual leave data. Keep up to date staff contacts list.

Recruitment:Distribute recruitment documentation as requested by potential applicants. Anonymise, monitor, and collate job applications.

Health and Safety:Act as a designated Fire Warden. Recording and testing Fire Alarm on a weekly basis. Act as a First Aider.(Training will be supplied).

IT Admin: Keep up to date itinerary on all office equipment, including PC’s, laptops, and phones.

Application notes

To apply please visit our website

Closing Date: Friday 18th June 2021 at 5pm