About Aberlour Guardianship Scotland

Guardianship Scotland is a specialist statutory service providing Independent Child Trafficking Guardians (ICTG) to all unaccompanied asylum-seeking children, victims of trafficking and children vulnerable to trafficking who arrive in Scotland. We deliver this in partnership with Aberlour and Scottish Refugee Council on behalf of the Scottish Government.

The children and young people we help in Guardianship have been through unimaginable traumas. Now, they must cope with being apart from their families in a strange, new country. They face language and cultural barriers, and they enter complex systems which include the welfare, asylum and trafficking processes which are very complicated, and it can be difficult for them to understand.

We support young people to understand these processes, stand by the young peoples’ side throughout these processes, support them to access the help they need and advocate when needed to ensure their views are clearly listened to. Our guardians support the young people to make informed decisions about their future and to settle into a new life in Scotland.

What we are looking for....

We are looking to recruit an experienced administrator. You will support the service with general and financial administrative tasks, as well as respond to enquiries via phone and email. You will have administrative experience gained through working within a busy office or social care environment. You will be experienced working with Microsoft Office packages including Excel and be able to create spreadsheets and deal with numerical information. You will have excellent communication and organisational skills. A sensitive approach to dealing with vulnerable people will be beneficial.

You will ideally have a relevant professional qualification at SCQF level 7 or equivalent experience of working in a busy office environment, to find out more information on what we are looking for in candidates click here

Find out more information on what we are looking for in candidates here.

At Aberlour we want to make sure every child and young person has the love, support and opportunity they need to reach their potential. If you share the same vision, we want you to join our team. To have a look at our values to understand more about what we are looking for from our employees, visit our website.

What we offer...

As well as a supportive team and excellent training opportunities, we want all our employees to feel valued and rewarded for the vital work they do. When you work with us, we'll recognise your efforts with generous annual leave, an excellent employer pension scheme and a range of deals and discounts across various retailers. Find out more about our Employee Benefits and our commitment to Equality and Diversity on our website.

Museums Galleries Scotland (MGS) is the National Development Body for Scotland’s museums and galleries sector – this includes 440 museums and galleries of all sizes and organisational types. We strive to be an inclusive, agile and forward-looking organisation that seeks to lead and support positive change in the sector.

In January 2024, the Scottish Government accepted the recommendations of the Empire, Slavery & Scotland’s Museums (ESSM) Steering Group, set up to advise on how Scotland’s museums and galleries can better reflect the country’s role in empire, colonialism, and historic slavery. Museums need help to develop skills and confidence in this work. MGS is now looking to appoint an Events Assistant who will support the delivery of training and networking opportunities to assist with implementation of the recommendations. The role will also assist museums to develop resources to embed race equality and anti racism in the curriculum.

You will work collaboratively with the ESSM Manager and support effective relationships with partner organisations, training providers and programme participants. You will bring excellent administrative, organisational and communication skills, a strong customer focus and a can-do approach, with an awareness of anti-oppression.

The successful candidate will manifest MGS’s core values: collaboration, integrity, passion for museums, and courageousness.

We have a hybrid working approach and are happy to talk flexible working.

We believe that our work will be stronger with greater diversity. MGS welcomes applications from all sections of the community and is an equal opportunities employer. We are a Disability Confident Employer and hold Living Wage and Gold Investors in People accreditation. MGS is striving to be an anti-racist organisation and more information on our commitment to this is on our website. Our commitment to climate action can also be found on our website.

You will be responsible for ensuring the smooth running of our joint Head Office and Scottish Braille Press reception at Robertson Avenue and providing an excellent level of customer service to colleagues, visitors and external contractors who visit or work within the building as well as those contacting Sight Scotland by post, email, or telephone. As well as coordinating front desk activities you will also be responsible for general office administration and facilities management tasks. You will also act as lead Fire Marshall and a nominated First Aider for the building.

Our team in Galashiels is seeking an experienced Administrator, to provide a comprehensive and efficient administrative and support function to the wider team. Do you pride yourself on great organisation skills, with an eye for detail and a methodical ‘can do’ attitude? If yes, then we would love to hear from you.

This is a part time role, working 10 hours per week across Tuesday and Thursday.

With You is all about working with our clients to find the right path for them to get back to where they want to be, and you will be joining an amazing team of people who go the extra mile to make that happen. Working within one of our services is always busy, sometimes challenging but always rewarding. We work collaboratively to provide the best support and treatment to anyone who needs it.

As part of this role, you will:

• Undertake planning and administrative duties to support the effective delivery of services
• Support the management team in maintaining high levels of data quality and information management
• Maintain and create recordkeeping systems as required
• Support the wider team to meet local health & safety requirements; - to include acting as a point of contact, to ensure the safety and security of staff and others is maintained at all times when allowing callers entry into the building
• Ensure that our reception area is effectively managed and clients are greeted in a professional and timely manner.

REQUIRED SKILLS

The ideal candidate will:

• Have a successful track record of providing an efficient and reliable administrative support
• Have knowledge and understanding of work based Health and Safety issues
• Have demonstrable experience of working in an office environment
• Have the ability to build effective relationships with a range of internal and external stakeholders
• Possess the ability to manage competing/ con?icting demands, under own initiative managing own workload
• Have the ability to work as part of a multidisciplinary team
• Possess excellent IT and minute taking skills

ABOUT THE COMPANY

Everyone should feel comfortable getting the support they need for issues with drugs, alcohol or mental health.

At We Are With You we work with people on their own goals, whether that’s staying safe and healthy, making small changes or stopping an unwanted habit altogether. We give people support in a way that’s right for them either face to face in their local service, community or online.

We provide a free and confidential service without judgement to more than 100,000 people a year.

We use our expertise to improve the help available and raise awareness around drugs, alcohol and mental health so that more people can get support.

We Are With You.

BENEFITS

• Competitive salary
• 28 days annual leave, plus bank holidays
• 2 days paid volunteer leave per year
• Auto-enrollment into We Are With You’s pension scheme
• Access to a Blue Light Card - giving you great savings on big high-street and online brands
• Flexible working opportunities and access to a range of services and resources to support you with your wellbeing
• We have an excellent Refer a Friend scheme which offers you a £500 bonus for any recommendations, any role! Our scheme allows you to recommend your friends and family to work with us and earn a £500 bonus payment for every successful referral you make. Please note, the Refer a Friend scheme is only applicable if your recommended friend completes their 6 months probation period

Should you be successful in your application, you will be required to provide 3 years' worth of references and where applicable, will need to undergo a PVG check.