Operations and Marketing Coordinator

  • Full time
  • £19,000
  • Edinburgh
  • Closing 1st June 2020

  • Advertised from 20th May 2020
  • 8 month contract July 2020 – March 2021 we intend to extend this depending on availability of funding, our financial position and performance of the post-holder.


We are looking for an experienced and dynamic Operations and Marketing Coordinator to assist the Enterprise and Facilities Manager with the daily running, marketing and ongoing improvements of the WHALE Arts’ building and enterprise activities.

Assisting with the implementation and marketing of new and current enterprise activities to help build capacity at WHALE Arts, your role will be important to help implement plans to achieve our strategic vision set out within our 5-year Strategic Plan. The role will include administrative and reception duties and is normally based at reception 2 days per week and 3 days per week in the office.

[During COVID-19 we will enable this role to be in line with current restrictions and the successful candidate who undertakes this position will be flexible to work from home, and occasionally in the building when required]

The Operations and Marketing Coordinator’s responsibilities include the gathering and monitoring of evaluation data for the organisation, coordinating and implementing marketing strategies and assisting with enterprise activities. You will liaise with contractors to ensure the upkeep and improvement of the building where required, and carry out daily and weekly facilities checks in line with health and safety.

To be successful as an Operations and Marketing Coordinator you should be a good problem solver, have a can-do attitude and a firm grasp and understanding of marketing. Ultimately, an outstanding Operations and Marketing Coordinator should be able to ensure the smooth daily operations of our building and reception function, room bookings, assisting with new online and offline enterprise activities including events, and implementing marketing campaigns set out by their line manager.

Application notes

Apply in writing or by email, enclosing/attaching:

  • An up to date CV detailing relevant education and employment experience. No longer than two pages.
  • A covering letter demonstrating how your skills meet the Essential and Desirable Skills criteria of the job description. No longer than two pages.
  • Details of two referees, including your most recent employer

We are accepting applications until 9am, 1st June. Candidates selected by the panel for interview will be invited shortly after the closing date to interview which will be held. We anticipate that this will be via Zoom and will be confirmed closer to the interview week on week commencing 8th June .

The successful candidate will be appointed to the role subject to confirmation of PVG Scheme Membership.

If you have any questions about the role please contact Laura Delahunt, Enterprise and Facilities Manager, by emailing recruitment@whalearts.co.uk or call: 0131 458 3267.

Please see attachments below or visit whalearts.co.uk/vacancies/vacancy-operations-and-marketing-coordinator