This vacancy has now closed

Finance and Business Manager

  • Full time
  • £42,000 – £44,000
  • Edinburgh
  • Closing 25th October 2020


  • Advertised from 8th October 2020
  • 35 hours per week

Role

In partnership with the Chair of the Business Management and Finance committee and Honorary Treasurer to ensure there is sound governance of the organisation’s assets and compliance with all relevant external regulations.

The scope of this role includes finance, insurance, investments, risk, as well as support to the CEO with IT and HR.

Governance

Prepare annual budgets and financial statements in accordance with the Charities SORP and liaise with the auditors to produce compliant year-end statutory accounts.

Working in partnership with the Chair of Business Management and Finance (BM&F) Committee, ensure the quarterly meetings are prepared, convened and conducted according to the terms of reference for the committee.

Provide guidance on good practice in managing projects with significant capital expenditure across the organisation

Provide triage and signposting advice for counties in relation to finance, property and charity compliance.

Finance

  • Ensure delivery of monthly management accounts, annual financial statements and quarterly VAT returns. Identify key variances and investigate as appropriate
  • Produce quarterly financial monitoring reports for external funders
  • Generate charts and graphs for quarterly operating plan updates
  • Coordinate the detailed preparation of annual budgets across all teams
  • Support volunteers and managers in assessing the financial consequences of proposed actions
  • Review and update financial procedures
  • Undertake additional project work as requested

Retail

Work with retail operations manager to achieve net annual contribution to funds in line with targets agreed by trustees.

Fundraising

Support Girlguiding Scotland staff and volunteers with information to help access external funding.

Provide financial information as part of grant reporting routines to funders e.g. Scottish Government and other Trusts.

Regularly review and advise on criteria, supporting materials and internal marketing of Girlguiding Scotland funds.

Professional advisers

Provide an external interface with the bank, auditors, investment manager, insurance broker, OSCR and other external advisers as necessary.

Insurance

Handle the annual renewal of Girlguiding Scotland’s insurance arrangements and the processing of any claims that may arise.

Investments

Monitor the cash flow and the investment portfolio to achieve the best return on Girlguiding Scotland’s assets. Working with the Chair of BM&F Committee and the Honorary Treasurer instruct the investment managers in line with the investment policy.

Risk/business continuity

Work with the Chief Executive to ensure the organisation has comprehensive and up to date plans that identify major risks with actions to mitigate them and to ensure there is a robust plan in place for action to be taken in the event of a business /building crisis.

Health and Safety

Take the lead role for the senior management team in ensuring compliance with best practice in health and safety and convene a staff forum to share this responsibility across all teams.

GDPR

Be the nominated data protection officer for Girlguiding Scotland ensuring best practice is adhered to and breaches are reported as required.

HR

Work with CEO to ensure effective arrangements are in place that are fit for purpose and compliant.

IT

Work with CEO to ensure third party IT support is in place and that the organisation evolves its practise to make best use of digital ways of work.

Staffing responsibilities

  • Provide proactive effective line management for all direct reports and foster positive cross team working with all teams
  • Be a proactive member of the senior staff management team, fostering a collaborative approach across all teams
  • Be a proactive member of the senior leadership team comprising senior staff and senior volunteers looking to effectively coordinate the delivery of the operational plan as agreed by trustees
  • To undertake any other duties that may reasonably be required to fulfil the duties of this senior post

Application notes

For further details about the role and how to apply, please download the Job Pack below or go to: https://www.girlguidingscotland.org.uk/about/work-for-us/finance-and-business-manager/

The closing date for applications is Sunday 25 October at midnight.

Candidates shortlisted will be invited for interview which will likely be by Zoom week beginning 2 November.


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