This vacancy has now closed


  • Part time
  • £19,337 pro-rata
  • Normally based in central Edinburgh office (currently home working)
  • Closing 8th February 2021

  • Advertised from 15th January 2021
  • 28 hours per week (0.8 FTE) (£15,469.73)


We’re currently looking for an enthusiastic administrator to join our busy staff team who will support activities, as well as supporting meetings of our board of trustees. The role requires excellent communication skills, confident use of IT, and entails working widely with our membership database.

Key responsibilities

  • Carry out general administrative duties including manual and electronic filing system and minute taking as required
  • Assist in maintaining membership database, resolving membership queries and updating information as advised by email and phone
  • Be responsible for recording donations, ensuring appropriate thanks are sent, and following up Gift Aid declarations
  • Carry out activities to help maintain the integrity of membership data
  • Assist in membership and supporter contact through mail-outs, phone calls etc
  • Assist in financial administration tasks as required
  • Respond to all general enquiries including telephone, email and paper correspondence
  • Assist in support of any national events such as the annual conference and AGM
  • Provide administrative support to the Chief Executive and Senior Management team including assistance with diary management, travel arrangements, expenses claims, meeting coordination and drafting of correspondence
  • Assist with upkeep of office environment and ordering stationery
  • Provide administrative support for Board of Trustees & committee meetings, including meeting coordination and production of minutes (this will require occasional evening work, a few evenings per year)
  • Other miscellaneous admin tasks as required

Person Specification


  • Experience of office administration
  • High level of verbal and written communication skills including a good telephone manner
  • Experience of customer service and responding to public
  • Minute taking experience
  • Experience using Microsoft applications such as Word and Excel, or Google Docs
  • Attention to detail
  • Ability to work on own initiative
  • Ability to prioritise workload
  • Strong team ethic – willing to help others
  • Ability to maintain confidentiality, and an understanding of GDPR principles
  • Willingness to learn new software packages
  • Demonstrable aptitude for utilising digital technology


  • Empathy with the aims and values of Humanist Society Scotland
  • High level of computer literacy, including Word and Excel
  • Experience working in a membership organisation and/or third-sector
  • Experience using CiviCRM, or other similar CRM systems

A copy of our strategic plan and most recent annual report is included below for information.

Application notes

To apply, email your CV and a covering letter detailing how you meet the person specification to

Closing date 8th February 2021

Interview date 16th February 2021 (by teleconference)