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Event and Halls Administrator

  • Full time
  • £18,000
  • Glasgow
  • Closing 16th December 2020


  • Advertised from 23rd November 2020
  • 35 hours per week - working pattern flexible to suit the role (including some evening and weekend working) and successful candidate's needs. 12 months with possibility of extension depending on funding and income generation.
  • + pension. Leave: 25 days p/a plus bank holidays (15 days)

Role

Maryhill Burgh Halls Trust

Maryhill Burgh Halls Trust (MBHT) was established in 2004 as a registered charity in North West Glasgow to save the Victorian Burgh Halls from demolition and bring the Halls back into community use. MBHT raised over £9 million to regenerate the building and it reopened in 2012 as a multipurpose space including an event venue, office spaces to let and local heritage site including a museum and exhibition space with a collection of artefacts. Heritage has been at the heart of the Trust's aims and activities from the beginning of the Burgh Halls’ regeneration project. MBHT continues to look for ways to engage and involve the local community to promote local culture, arts and heritage and highlight the excellent community facility of the historic Burgh Halls.

Purpose of Post:

The post holder has responsibility for supporting in the first instance, the Halls Manager but also the Heritage Development and Community Engagement Manager.

This will include: ensuring that the venue is managed effectively and support the Halls Manager in it meeting financial and activity targets; community liaison and liaison with existing community projects and other partners;. management of relevant events and for identifying the security support required, and liaising with the property management company. The Administrator will also support monitoring all activities in the Halls and for completing appropriate reports to funders and the Board, ensuring that deadlines are met, in conjunction with the Communications Coordinator marketing the Halls for events. Provide Duty Management onsite for specific events.

The post holder will work with Trust volunteers, interns and work placements, develop partnerships with the local community, and network with other industry organisations.

The key elements of the role are:

To manage the events booking process from initial enquiry to post event evaluation and all this entails in between. This will include utilising the new booking system, helping to set this up and run the system.

Implement the measures from the Trust’s involvement in the potential Unique Venues of Glasgow project and take this forward when Government guidelines allow.

Support and manage the volunteers in relation to providing administration support and events enquiries and in doing so broaden the scope of available volunteering learning and training opportunities.

To encourage Maryhill residents and those with a connection to the area to be involved with the Trust.

The postholder is responsible for monitoring budgets in relation to events whilst also

compiling and submitting reports.

Any administrative tasks deemed necessary including updating policies and procedures.

We are looking for an experienced events / arts / culture / heritage administrative/ community engagement professional to join our small team. You will lead on taking the event offer forward and fine tuning our administrative systems, to help strengthen the resilience of the Trust, enhance our visitor experience and establish new partnerships in the local and wider community. To be successful in this role you’ll have the passion and drive to think creatively, inspire others and implement new ideas, whilst providing excellent customer care and a genuine passion for people. Guidance and support will be given in the role and the successful candidate will be encouraged to grow and develop their skills in order to fulfil the full range of duties.

Application notes

To view the full job description and person specifications and to apply please visit the Maryhill Burgh Halls Trust website or contact our Recruitment Advisors, EVH [no CV accepted], Download at evh.org.uk/recruitment/need-a-job/current-vacancies

Email: Recruitment@evh.org.uk or Tel: 0141 352 7435.

The closing date for completed applications is Wednesday 16th December at 12 noon.

PVG membership will be requested for the successful candidate.

Maryhill Burgh Halls Trust, maryhillburghhalls.org.uk, is an Equal Opportunities Employer.

Scottish Charity SC036089