This vacancy has now closed

PA to the CEO/Office Administrator

  • Part time
  • £23,758 – £26,587 pro-rata
  • Glasgow
  • Closing 16th December 2020


  • Advertised from 23rd November 2020
  • 3 days (21 hours) per week - can be worked on a flexible schedule by arrangement.

Role

To provide secretarial and administrative support to the CEO and to act as Board/Committee secretariat.

Principal Accountabilities

  1. Provide secretarial and administrative services to the CEO as required.
  2. Act as Secretary to the Charity and Commercial Boards (and Office Bearers when required), Board Committees (except Awards and Honours, and Salaries and Conditions of Service), General Meetings and distribute minutes to the relevant people. To ensure that notices and agendas for these meetings are distributed in an appropriate manner and timescale and to make the necessary arrangements for these meetings.
  3. Maintain all Board records such as the database, correspondence from the CEO’s office, minutes, data protection documentation, register of interests, Trustee training and membership lists.
  4. Act as minute taker at staff and Trustee investigation, disciplinary and grievance meetings.
  5. Maintain personnel files and records, including organisational charts, job descriptions and senior management team annual leave and TOIL.
  6. On behalf of the CEO, issue employment related documents such as offer letters, contracts of employment, pay instructions.
  7. Maintain the Employee Handbook and Personnel Guidance System having been notified of content changes by the senior management team and/or employment law advisors.
  8. Work with the organisation’s Health & Safety Officer to organise and resolve minor office repairs and facilities issues.
  9. Be responsible for the transaction recording and monthly reconciliation for the CEO and the PA to the CEO’s company credit cards.
  10. Make travel arrangements for the CEO, Trustees and staff.
  11. Carry out such other relevant duties as may reasonably be required from time to time.

For further details about the role, please download the Job Description and Person Specification below.

Application notes

To apply please send CV to:

Stuart Callison

St Andrew’s First Aid

St. Andrew’s House

48 Milton Street

Glasgow

G4 0HR

stuart.callison@standrewsfirstaid.org.uk

Closing date: Noon, Wednesday 16th December


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