Office Manager

  • Full time
  • £26,000
  • Glasgow
  • Closing 4th July 2022


  • Advertised from 16th June 2022
  • 37.5 hours per week

Role

Healing for the Heart are looking to recruit an office manager to assist with the organisational development of the charity. We are looking for someone who is forward thinking as well as process aware and who has previous management/leadership experience. The right person should have considerable experience in administration, the design and evaluation of processes as well as finance management in order to lead the office team, supporting the continued growth of the charity.

At Healing for the Heart, we are people focussed and so excellent interpersonal skills are key to the success of this role. The role will involve responsibility for leading the small office team as well as managing and liaising with outsourced financial operations and so excellent organisational skills are essential as is the ability to work unsupervised. As this is a leadership position, we also expect that you will have excellent communication skills and a passion to see people flourish.

We anticipate that this role will become key in our monitoring and evaluation process and is a role which we see developing as the organisation develops.

As everything we do at Healing for the Heart is motivated by our Christian faith, this management post carries a Genuine Occupational Requirement in line with the Equality Act 2010. There is an expectation that the successful candidate will offer pastoral support to staff when appropriate and will also lead prayer and represent the organisation in Christian faith settings.

Core Duties & Responsibilities

  • Lead and supervise the day to day activities of the small office team.
  • Ensure the smooth running of the office and all admin and finance processes.
  • Maintain and develop electronic office systems to support the organisation including managing client information, room booking, GDPR and safeguarding.
  • Issue client invoices and track payments.
  • Ensure organisational policies are up to date and accessible.
  • Maintain an adequate supply of office stock.
  • Provide line management and support for admin and finance team.
  • Monitor grant funding and spends.
  • Work with the CEO and board to set and monitor budgets, track spending and produce financial forecasts.
  • Develop appropriate financial control and reporting systems
  • Work with senior staff to develop relationships with businesses to promote the EAP.
  • Oversee financial procedures: receipts, invoices, banking etc
  • Provide support to senior management as required including producing reports, minutes, letters, grant applications etc.
  • To work as part of the Healing for the Heart team, involving additional duties as and when required to support colleagues
  • To practice & promote an equitable, accessible, and non-discriminatory approach to work at all times

This post will report to the Clinical Director.

Please see the full job description for further information.

Application notes

Please apply by sending your CV and a covering letter detailing how you meet the criteria to shona@healingfortheheart.co.uk.

Closing date: 12noon on Monday 4 July 2022.

Interviews will take place on Thursday 14 July 2022.