This vacancy has now closed

Project Coordinator

  • Full time
  • £20,000
  • Glasgow
  • Closing 15th October 2021

  • Advertised from 30th September 2021
  • 32 hours per week. 10 months maternity cover.


Actify is a social enterprise that provides training and technology for the sport and physical activity (PA) sector that increases knowledge and impact.

We bring together a unique combination of skills and expertise in sport, PA and digital technology that enables us to connect people with the information they need to achieve the best outcomes possible.

Our training helps organisations develop and deliver person centred, outcome focused sport and PA programmes.

The Actify digital platform, and our related support services, enable sports and PA organisations to host and manage a range of digital content that increases their reach, impact and sustainability.

We develop our products and services collaboratively with stakeholders from policy, funding, research and practice to ensure our work is responding to needs and interests from across the sector.

As a social enterprise we are focused on working towards long term social change and equality, with all profit being reinvested in achieving our mission and not landing in shareholders pockets. This doesn’t mean we aren’t a serious business, we are entirely focused on being the absolute best and most efficient we can be, it just means that all those involved in the company are doing something excellent and helping make the world a slightly better place.

We are recruiting a Project Coordinator to help deliver a diverse and exciting range of training and technology projects.

Please visit for more information on the organisation

The Role

The Project Coordinator will work with the Training and Technology teams to support the planning, delivery and evaluation of a range of projects. In particular, the Project Coordinator will be heavily involved with the development and delivery of projects that support the use of digital technology and content within the sport and physical activity sector.

This role will involve:

Project planning and development

  • Planning projects with relevant Actify colleagues and partners
  • Developing content for training sessions and workshops that relate to the use of technology in the delivery of sport and physical activities

Project delivery

  • Work closely with management and clients to ensure that all projects are delivered on time and within budget
  • Assist with the delivery of workshops and training sessions
  • Manage a range of administrative duties that support project management and evaluation
  • Plan the promotion and engagement activities related to projects

Content production

  • Assist with content production scheduling
  • Assist with the production of digital content production

Relationship management

  • Develop and manage relationships with broad range of customers, partners and stakeholders
  • Undertake ongoing consultation on development needs and opportunities
  • Gather information and feedback
  • Identify and nurture new business opportunities
  • Respond to enquiries from existing and potential customers
  • Liaise with digital colleagues on support requests

Consultation and evaluation

  • Gather a range of data and feedback that help to assess impact and inform ongoing development
  • Work with management to assess the impact and value of our products and services
  • Assist with the process of identifying learning that can be used to increase quality, scale and impact
  • Help produce reports that help tell our story and increase engagement

What skills and experience are required?

Essential skills and experience:

  • Educated to HND/degree level
  • Experience of developing and delivering workshops/ training sessions
  • A passion for helping people achieve outcomes through sport and physical activity
  • Experience of delivering and/or coordinating sports/ physical activity projects
  • Experience of using digital technology and content within the context of sports/ physical activity projects
  • Excellent interpersonal and communication skills
  • Experience of working closely with clients and partners
  • Experience of evaluation and applying learning
  • A keen eye for detail
  • A willingness to explore and develop for new approaches
  • Excellent organisational skills
  • Excellent administration and IT skills (word processing, spreadsheets, cloud based email, calendar and contacts)
  • Be prepared to undergo a PVG check if required

Desirable skills and experience:

  • An interest in digital technology and its applications
  • Experience of creating digital content
  • Experience of working remotely and managing your own workload
  • Hold a clean drivers licence

What will you get out of this role?

Benefits include:

  • Competitive package
  • We encourage employees to maintain a good work life balance and our full time roles are now 32 hours per week.
  • 30 days annual holiday (including bank holidays)
  • Pension scheme with 3% employers contribution
  • Flexible working
  • Working as part of a small and dynamic team
  • Working on a diverse and interesting range of projects
  • Helping to improve health and wellbeing of the population

The Actify office is in Glasgow city centre however we work flexibly with a mix of remote and office based working. As we move beyond the pandemic, the Digital Marketing Coordinator will be out and about on a regular basis developing content and developing relationships with stakeholders.

Application notes

Please send a covering letter and CV to by 12noon on Friday 15th of October 2021 and include the job title in the subject line of your email.

Please use your covering letter to outline:

  • How your skills and experience relate to this job description;
  • why you are applying;
  • why you are the best person for the job.

Please note: applications that do not contain a relevant cover letter will not be considered.

Interviews are scheduled for Thursday the 28th of October 2021 and will involve competency based questions and a role related task.

The details of the interviews will be confirmed nearer the time and will be conducted in person in Glasgow if Covid-19 guidance allows.