- Advertised from 9th March 2023
- Permanent
- + pension + holiday + flexible remote working
Role
This post benefits from a range of excellent terms and conditions, holidays entitlement, pension and a hybrid working arrangement that offers flexible working and a blend of office and home-based working.
We are recruiting a People Administrator for a new public body, Redress Scotland. We are looking for skilled, experienced people who are committed to living our values of Dignity, Respect and Compassion. We will offer you training, flexible working and support and you will be part of a new and inclusive team.
Background
For decades, children in residential care in Scotland were failed by those entrusted to look after them. Scotland is taking steps to face up to those failing by establishing a financial redress scheme for survivors of historical child abuse in care.
While nothing can ever make up for the suffering survivors have endured, financial redress can provide acknowledgement and recognition of the harm done. A national redress scheme will offer a non-adversarial alternative route to justice and access to support and apology.
To deliver this, the Scottish Government has supported the creation of a new ‘non-departmental public body’ entitled Redress Scotland. This body will assess and make decisions on applications from survivors (and in some cases next of kin) seeking redress. Redress Scotland will be entirely independent of the Scottish Government.
Organisation
Redress Scotland is primarily a decision-making body. It will not process applications, provide support to applicants or arrange payments. In order to make best use of public resources, all administrative aspects of the national scheme will instead be carried out by Scottish Government without impinging on the independence of Redress Scotland’s decision-making.
Role description
This is an excellent role for someone with good level of experience as an administrator and wishes to consider a career in an HR team. As the first point of contact for all our people enquiries this role will be pivotal in supporting our People function with a range of generalist duties to ensure great employee engagement and on-boarding experience with our employees, panel and board member in line with our values of dignity, respect and compassion. This role will operate in a new environment where we are still establishing systems and processes so it is a great opportunity for someone to create and establish systems to support our work.
Main duties
- to support Redress Scotland in the day to day operational support and coordination of and effective administration service for the organisation by providing professional support and advice (learning and development, well-being, HR and health and safety)
- work in partnership building good trusting relationships with all staff, panel and board members
- maintaining records to ensure our systems are accurate and up-to-date and is able to report on the people data held
- takes overall responsibility for the achievement of own goals and identifies the skill gaps and opportunities to improve effectiveness with the team
- ability to network effectively with any external agencies and partners to seek and provide necessary people support and / or information
- proactively seeks creative solutions and practices to ensure that the systems to support our people adhere to best practice and legislative requirements
- is able to work digitally and ensure that own skills are up to date with changing technology to ensure efficiency and consistency of support
- coordinates many of the people referrals or processes such as pre-employment screening process for new hires, occupational health, health and safety reporting working closely with internal stakeholders and third party providers;
- prepare correspondence in line with areas of responsibility and attending meeting to take minutes
- is proactive with people issues and works in conjunction with the managers to ensure early identification of issues or concerns – escalating where appropriate
- experience of or willing to learn how to providing low level guidance and support to line managers in possible issues of well-being, health and safety, conduct, capability and absence management and assisting with the processes to support employee benefits and entitlements
- ability to get involved in recruitment campaigns from placing adverts to issuing contract of employment and successful on-boarding of staff, panel and board members
- understands the need for openness and transparency adhering and applying to all processes and controls financial, fraud, theft, misuse of equipment etc)
- dealing with issues sensitivity and ensuring confidentiality
- able to work flexibility to meet the demands of the role
Essential Criteria:
- experience in providing administration to facilitate and support the team with a good eye for details and accuracy
- great organisational skills with experience of taking accurate minutes at meetings
- excellent IT skills with exceptional proficiency in the use of Teams, Word, Excel and Access and will easily adapt skills to become proficient with bespoke systems and digitals technologies to support hybrid working
- previous experience of setting up and arranging meeting or events including training
- ability to travel to other locations when required to meet the demands of the role
- able to work as part of a team, with very good proactive communication skills and capable of responding to tasks, projects and challenges with flexibility
- proactive, self starter who is comfortable working by themselves with confidence
- excellent communication skills with a wide range of people including survivors and external stakeholders ensuring our values throughout
- the ability to develop an understanding of trauma and how it impacts on people, with the resilience to cope with being exposed to, and hearing about, experiences of historical abuse.
Desirable criteria:
- A general understanding of the work of Redress Scotland, residential child care and education and the experience of survivors of historical abuse in care.
Experience and qualifications:
- has a relevant qualification in Personnel Management or be willing to work towards
- has sufficient experience in a similar fast paced people environment
- is able to build effective relationships by networking, listening and understanding specific and individual needs and address them appropriately
- a commitment to self-development and CPD
Reports to: Learning, Development and Wellbeing Lead
Please note that the successful candidate will be required to complete Scottish Government security checks including Disclosure checks and provide satisfactory references.
Application notes
For more information about the recruitment process or to request information in a different format, please contact HRqueries@redress.scot
In order to apply, please complete the online application form
Closing date: Wednesday 22 March at 2pm
Interviews: 30 March 2023
Further information
We offer a range of flexible working patterns where possible to assist with a work/life balance and welcome applications from people wishing to work on a part-time or job share basis. We are happy to discuss flexible working from day one.
We want to create an organisation that is accessible and open to people from all walks of life and backgrounds and an inclusive culture where all forms of diversity are seen as real value for our organisation. We are committed to providing a great working environment where people enjoy coming to work and feel valued for their contribution and excel in their chosen careers.
The work of Redress Scotland has been developed through the voice of lived experience since its inception. Applications are being encouraged and welcomed from talented individuals who have lived experience of the care system. If you meet the essential criteria we will guarantee you an interview.
Coordinator - Children and Young People Health and Wellbeing Services
- Part time
- £25,563 pro-rata
- Office based with flexibility to work from home (Head Office in Edinburgh) as agreed with the Chief Executive. A minimum of two days per week required in our Head Office.
- Closing 27th March 2023
Due to growth in our Children & Young People (CYP) Health and Wellbeing Services, there is an exciting opportunity to join Children’s Health Scotland, a charity that supports the health and wellbeing of children and young people and their right to the best possible health. Founded in 1961, as Mother Care for Children in Hospital, the charity has grown to become experts in their sector and the leading children’s healthcare charity in Scotland. It is the only charity dedicated to informing, promoting, and campaigning on behalf of the needs and rights of all children and young people with health conditions.
We are searching for a Coordinator with excellent organisational, communication and administrative skills and a passion for working with children, young people, and those who love and care for them. The post-holder will work within busy and friendly teams and will support the delivery of Programmes with our CYP Health and Wellbeing Services.
Applicants for this post must be experienced working with Microsoft Office packages including Microsoft Teams, Word, and Excel, and be able to create spreadsheets and deal with numerical information. They must also be confident in delivering presentations, coordinating projects and producing reports.
What this job is about
The post holder will assist the Head of Estates and Buildings and Facilities Manager to ensure excellent standards of facilities management. Responsible for ensuring the smooth running of our fleet of vehicles. First point of contact in the Facilities Department. You will also act as a Fire Marshall and a nominated First Aider for the building.
What we want you to be responsible and accountable for
- Manage a fleet of vehicles;
- Ensure all company vehicles have an MOT.
- Ensure all company vehicles are serviced in accordance with manufacturer’s instructions.
- Book company vehicles into garage for repairs as required.
- Liaise with driver and insurance company in the event of vehicle accidents.
- Keep insurance database up to date with fleet registration numbers.
- Liaise with RAC regarding breakdowns and recovery of vehicles.
- Act as first point of contact in the Facilities Department.
- Be the main point of contact for calls/emails regarding Building and Estate maintenance, liaising with Facilities Manager and Maintenance Supervisor calling appropriate contractors when required.
- Monitor, respond to and update the online Facilities Helpdesk.
- Manage net2 access control system.
- Issue, amend and delete access fobs as required.
- Access and review CCTV when required.
- Manage the reception function at Robertson Avenue for the Sight Scotland / Sight Scotland Veterans Head Office and Scottish Braille Press joint reception.
- Provide reception cover when required.
- Issue purchase orders for supplies and works
- Process invoices coding to appropriate cost centers and expense heads
- Process credit card statements for Estates and Buildings Department
- Manage filing systems for the Estates and Buildings Department.
- Work across all Sight Scotland and Sight Scotland Veterans sites as required.
- Fire Marshall
- Trained first aider
About us
We're one of Scotland's oldest charities - for more than two centuries, we've been supporting and empowering people with sight loss to live fulfilling lives. We're proud of all we've achieved in the past - but we have our sights set firmly on the future.
We're determined that no-one should face sight loss alone. We're committed to improving, diversifying and growing our services to make sure we can reach many more people with sight loss - when and where they need us.
Personal Assistant to The Director of Barnardo's Scotland (15435)
- Full time
- Circa £24,960 – £28,080
- Edinburgh
- Closing 3rd April 2023
An exciting opportunity has arisen for a Personal Assistant to the Director of Barnardo's Scotland. This role is permanent, full time with hybrid working between home and an office base in Edinburgh.
As the Personal Assistant, you will effectively manage the time and workload of the Director by supporting them with a wide range of administrative tasks. You will do this by proactively identifying and undertaking tasks and undertaking ad-hoc project work.
The ideal candidate will have exceptional organisational skills, the ability to produce agendas and minutes for key meetings and be able to communicate comfortably across multiple levels of the organisation. Project, time management and conference organisation skills would also be an advantage. This role will require you to be conscientious, self-motivated and pro-active whilst working with multiple stakeholders across the charity and externally.
If you feel like you have the skills that we are looking for, and you would like to work for a leading children's charity, please click on the ‘apply now' button below, and we will look forward to reviewing your application.
We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's values. We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.
For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which should be in place by 1st April 2023. This is a positive change for the charity, and a key pillar of our People & Culture Strategy. It will assist us in supporting colleagues to grow and develop in their career at Barnardo's.
Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible
WORKPLACE OFFER: WHAT IT MEANS FOR YOU
The world of work has changed. We are understanding of what works best for our colleagues both current and future as we look to embrace this new way of working. Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, at one of our Collaboration Hubs or any combination of these.
Benefits
- Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
- 26 days annual leave plus bank holidays, increasing after 5 years service
- The ability to buy up to another 5 days annual leave via our HolidayPlus scheme
- A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
- Service related sick pay from day 1
- Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
- Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
- Cycle2work scheme
- Interest free season ticket loans
- Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
- Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
- Free access to round the clock employee assistance program for advice and support
- Access to Barnardo's Corporate University
*T&C's apply based on contract
About Barnardo's
At Barnardo's we believe in children – no matter who they are, what they have done or what they have been through. Please read about our basis and values following the link below. You will be asked questions relating to them as part of the recruitment process for this role.
Barnardo's is committed to having a diverse and inclusive workforce for staff and volunteers. We actively encourage applications from disabled, Black, Asian and Minority Ethnic candidates as they are under-represented within Barnardo's.
Purpose of role
Key member of the Human Resources Team, reporting to the Head of HR, being responsible for first line HR support and advice to managers on all people policies and processes on a day-to-day basis across Capella, supporting Teens+ and Sleep Scotland.
Responsible for leading HR processes across the employee lifecycle, including but not limited to; recruitment and induction, HR administration, absence management, employee relations, providing information to payroll as well as undertaking project work.
We have created this new role to support the HR function of the charity. In this role, you will provide professional HR advice and support to ensure the delivery of a pro-active, solutions focused HR service aligned to the organisational objectives and values. You’ll act as HR lead on case work, working closely with managers in the adoption of appropriate and pro-active HR solutions
Who are we looking for?
With an ambitious new strategy and brand, this is an exciting time to join the charity. We have aspiration to grow our existing services and develop new services that contribute to our purpose. Are you passionate about people and do you want to support of our mission of being the employer of choice?
We’re keen to hear from candidates who have a proven track record in HR at a professional level within a complex operating environment. The successful candidate will have experience of providing high quality advice and guidance on a range of HR matters, including the application of HR policy, as well as a track record of handling an HR case work portfolio. You’ll have a well-developed knowledge of HR best practice and employment legislation, and the ability to adopt a consultancy style, HR business partnering approach, with proven influencing, judgement, analytical and problem solving ability.
About Capella
At Capella, we believe in lasting change through lifelong learning, because everybody deserves to thrive.
Capella is a registered charity that runs a number of charitable services, including Teens+, a transitional education project for young adults with complex and severe communication needs and Sleep Scotland, the UK’s oldest sleep charity and leading provider of sleep support, training, and resources in the UK.
Capella is a great place to work with fantastic people, strong values and a clear sense of the difference we make. 94% of our team are proud to work for our organisation and 98% think we take positive action on health and wellbeing. We invest in our staff and offer extensive training and mentoring opportunities. As a growing organisation, we want to attract ambitious staff with a desire to achieve great things. If this sounds like a journey you’d like to join us on, we would love to hear from you.
Capella was awarded Employer of the Year at the Edinburgh Chamber of Commerce Awards 2023.
Our values
Our people and our values are most important to us, so any member of our team must understand and live these values:
Tailored –We always put people at the centre of our work.
Humour –Great things can be achieved when we are happy and have fun.
Resilient –Flexibility, confidence and creativity turn challenges into opportunities.
Integrity –Passion and professionalism are vital for all involved in our organisation.
Value –Everybody deserves respect and we are enriched through our differences.
Empathy –Compassion and care are in everything we do.
More info
For more information about this role, please see the job description and person specification below:
For an informal chat, please contact Zuzana Beak, HR Manager, on zuzana.beak@capella-charity.org
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