Trustees (Treasurer role – urgent)

  • Management Board
  • Unpaid
  • Alloa, Clackmannanshire
  • Closing 28th February 2023


  • Advertised from 24th January 2023

Role

Community House Ltd is a well-established charity in Alloa, Clackmannanshire with its roots in the local community for over 20 years. Supporting some the most vulnerable families, it employs two part-time Practitioners, 2 part time practitioners Assistant, a part-time Senior Practitioner and a full-time Chief Officer, a cleaner and volunteers

Currently our service delivery consists of groupwork, and we offer a variety to woman and children within our demographic area. Every day we offer an after-school group where children attend from local primary schools via referrals and engage in a fun activity and receive a healthy nutritious dinner. We offer baby massage, Thrive, own my Life and will be running PPP groups for parents. We are expanding our service delivery and hope to be engaging in outreach working supporting families and women who have been the victims of Domestic Abuse. We have an adult helping hands groups which supports adults with additional needs and their carers, offering some respite, fun activity, and lunch. We have a dining area, crafting area, movie room and sensory area along with a large outside space for playing that we are currently looking at developing.

Community House Ltd is seeking committed volunteer Trustees and specifically a Treasurer to join the Board to support the charity in fulfilling its objectives.

Trustees must understand that they are accountable to the Community House Ltd mission as contained in the charity’s constitution ensuring the effective governance of the charity and in collaboration with the Chief Officer.

Specifically, the Board of Trustees are looking for individuals with professional experience in any of the following fields: finance, business, or legal although any other professional vocations will also be considered. Currently the Board of Trustees meets monthly, normally for no more than two hours and when necessary, meetings can be facilitated via Zoom so internet access is vital. All documents are stored on a one drive so access to online facilities is crucial to delivering a supporting role as a trustee. There is also an AGM once a year around September.

Principle Responsibilities

In conjunction with the other Board of Trustee members, the Trustees will: -

  • Ensure appropriate governance arrangements are in place and are working effectively for the organisation.
  • Ensure Community House Ltd compliance with OSCR requirements.
  • Ensure stewardship of Community House Ltd financial position.
  • Ensure the Board of Trustees' knowledge base of issues relevant to the charity is kept up to date.
  • Ensure the Board of Trustees is regularly refreshed by encouraging the recruitment of new volunteers.
  • Work within Community House Ltd agreed policies and standards.
  • Address any conflicts which may arise within the charity in a fair and timeous manner.

The Treasurer role is an Office-Bearers role for which there are extra responsibilities: -

  • Supporting the Chief Officer of Community House Ltd in financial planning, preparing a budget and monitoring actual expenditure/income against the budget
  • Preparing annual financial information for the Community House Ltd accountants
  • Monthly Reconciliations

It is not a requirement that applicants are resident in Clackmannanshire, but it is hoped they have a genuine desire to help its communities and believe in the Community House Ltd mission.

Trustees are appointed for a period of one year, extendable annually at the AGM for a maximum of a further three years with board approval.

SKILL AND QUALITIES

Essential Qualities

  • Trustees must be supportive of and comfortable with the Community House Ltd mission
  • Trustees should demonstrate a strong commitment to the main aims and purposes of Community House Ltd
  • Trustees should have good interpersonal skills and relationship and team building abilities
  • A good knowledge of administrative procedures
  • Ability to provide clear advice on procedural and relevant legislative matters.
  • Ability to communicate clearly
  • Ability to work with a team

For the Treasurer role:-

  • Ability to support the preparations of budgets
  • Monitoring and reporting of expenditure/income against budget to the accountants
  • Ability to prepare financial information for the annual accounts
  • Be a second authority for approving banking payments

Desirable Qualities

  • Experience of third sector is helpful but is not necessary for the person taking on this role.
  • Previous experience of charity governance would be an advantage but is not an essential requirement for the post.
  • A working knowledge and understanding of the Scottish Governance Code for the Third Sector, an understanding of good governance, OSCR, Companies House requirements, relevant legislation, and statutory requirements is desirable.
  • An understanding of the challenges facing small charities in maximising income streams, maintaining sustainability, and developing new business.
  • An understanding of the Community House Ltd constitution.
  • Excellent written and verbal communication skills.
  • Knowledge of the local voluntary sector.

Application notes

Please send your CV and covering letter to shelley@communityhousealloa.org