Finance Officer

  • Part time
  • £19,500 – £21,450 pro-rata
  • Methilhill
  • Closing 16th October 2022

  • Advertised from 14th September 2022
  • 16 hours/week (Monday-Thursday 9.30-2.30pm) Can be discussed


Purpose of the Position

To work alongside the Management and staff team to lead on finance tasks, administration, office, and facilities support and IT.

Finance duties

  • Obtaining, filing, and processing supplier invoices
  • Entering and processing invoices, expenses and other payments into the finance system (Sage) for payment.
  • Allocate payments and receipts to specific records on the finance system
  • Complete monthly checks and reconciliations of key accounts to ensure the completeness and accuracy of all transactions on the finance system.
  • Liaise with suppliers to resolve technical or financial problems such as unpaid invoices or disputed services.
  • Manage any physical petty cash transactions where appropriate and use of payment card.
  • Support Management to produce timely and accurate management accounts to the board of trustees and for annual accounts.
  • Support the Chief Executive with financial information for grant applications and reports to funders and produce monthly management information on restricted expenditure. Ensuring records on grants applications are maintained and updated.
  • Develop current accounting processes
  • Act as a systems administrator for finance and banking system.

Office management & administration

  • Support the organisation with the day-to-day office/centre management, ensuring it is a welcoming, secure, and safe environment for staff and visitors including families the charity supports.
  • Support Management and board with the facilitation and administration of Board Meetings (6 times a year) including taking notes at those meetings.
  • Support Management with grant applications where appropriate, collating information and relevant documents as necessary.
  • Maintain and develop office administration systems to ensure the smooth running of the charity and filing of management information.

Person Specification

Experience, Knowledge & Skills Essential

  • Qualified Bookkeeper or other formal qualifications in financial management.
  • Excellent financial skills and awareness. Experience of working with Sage or similar accounting system, high levels of numeracy and close attention to detail are essential.
  • Ability to prioritise effectively to meet competing demands, through excellent organisation, time management and relationship management skills.
  • Ability to form and maintain good working relationships with colleagues inside the organisation and others outside.
  • High computer literacy and adaptability, with experience of using Office based systems and SharePoint, Sage and Excel particularly with the production of documents and financial reporting.
  • Experience of having set up and maintained effective administrations systems within an office.
  • Ability to thrive in a small organisation, where flexibility is key as we evolve in response to the needs of families.


  • Understanding of the challenges that face families living with significant hardship due to poverty.
  • Previous experience of working in a charity setting.
  • Understanding of the financial context for charities, particularly grant and other funding & the link between funding and service delivery.

Accountable To: Chief Executive Officer

Application notes

Please return your completed application either by email to or post to Recruitment – confidential,

Methilhill Community Learning Garden, Sea Road, Methilhill, KY8 2GW

Please enclose a current CV when applying for the position.

We will acknowledge all applications received before the stated closing date and time