.png){kind=logo}
- Advertised from 12th August 2022
- 22.5 hours per week
Role
Hayfield offers an extensive range of support services to Deaf people with additional care needs such as Mental Health issues and / or Learning Disabilities. Help make a positive difference to peoples’ lives. We offer a safe, therapeutic and facilitating environment which encourages individuals to achieve personal fulfilment and an enhanced level of independence.
Hayfield offers comprehensive training and development, however, knowledge of Deafness, British Sign Language and SVQ Level 2 or equivalent is desired.
Responsible to: Director and Finance / HR Manager
Main Duties and Responsibilities
- Administration support as directed by Finance / HR Manager in the first instance to manage the requirements of Hayfield Support Services
- Reception duties, acting as a point of contact for visitors, clients or suppliers via email, over the phone or in person
- Welcoming visitors to the building, recording visits where necessary and showing them to meetings.
- Manage and distribute incoming and outgoing documents/mail.
- Working with petty cash and financial recording systems, float replenishment and reconciliations.
- Type Medical Reports, ASP’s, Incident and Information Reports, Reviews, Minutes, letters, forms, memos, templates and other general typing etc, and distribute as required
- Assist with graphic and visual development of documents, to ensure accessibility to service users, including graphic minutes, charts, agreements, satisfaction surveys etc
- Update, develop and record information on database and other internal systems.
- Assist with the introduction of any new procedures, equipment or technology.
- Prepare and update service user documents required for staff to present at weekly review meetings e.g. Reports of incidents, medical appointments, Care Plans and Risk Assessments etc.
- Manage general filing, photocopying and faxing.
- Assist in preparing and collating information for group and individual service user correspondence.
- Provide administrative support to all Managers and their teams
- Minute taking at meetings.
- Maintaining audits i.e. reviews, appraisals, training, accidents, complaints etc.
- Participate and co-ordinate candidates during recruitment days i.e. reception, guide, support candidates.
- Order and replenish stationery supplies as required.
- Participate in any mandatory training, in line with current Health & Safety at Work Legislation.
- To undertake training relevant to the post as discussed and authorised by the Director.
- Manage telephone duties (internal and external). [Become familiar with Video Remote Interpreting (VRI), as used by hard of hearing, deaf and deafened people to use when necessary.]
- Be conversant in basic Sign Language (following completion of BSL Level 1 Training) – Full Training will be provided
- Be conversant and comply with current Health & Safety at Work Legislation and maintain a safe working environment
- To liaise with and assist Director, Managers, Team Leader, Support Workers and other members of staff, as may be required, on a daily basis.
- Undertaking any other duties appropriate to the post and in line with the needs of Hayfield to enhance their aims and objectives
Application notes
For an application form, job description & job spec please see below or visit our website at hayfield.org.uk
CV’s are not accepted.
Please send completed applications to: jobs@hayfield.org.uk
Downloads
Administration Coordinator – Esmond Street Advanced Support Service
- Full time
- £22,050
- Glasgow (On site)
- Closing 29th April 2024
ENABLE Glasgow is a community based charity working with adults with learning disabilities and their carers and families in Glasgow. We are currently recruiting for an Administration Coordinator to join our skilled staff team at our Esmond Street Advanced Support Service in the Yorkhill area of the city.
Esmond Street is currently the only service of its kind in the city, providing a high quality 24/7 supported living service to 22 adults with learning disabilities who are older and/or have advanced needs. We are looking for staff members who share ENABLE Glasgow’s values in promoting the rights of individuals with learning disabilities to live fulfilling and meaningful lives.
The Administration Coordinator will lead the administration function of the service, including maintaining recording systems, liaising with external agencies and suppliers, supporting our finance team, and directing enquires from outside bodies and the general public. They will also support the Esmond Street’s small management team.
Staff benefits include a contributory pension scheme, free life insurance, and opportunities for professional development.
ENABLE Glasgow strives to apply equal opportunities and diversities principles to all aspects of its work.
Our Activity Centres provide innovative and person-centred services and support to veterans struggling with sight loss. This job exists in order to provide tailored support to veterans carrying out woodworking projects. You will work alongside the veterans to identify abilities, share ideas and plan projects within the activity Centre. You will ensure that the support provided is person-centred, tailored to their needs and is the right support for them. You will support the leadership team to coordinate and manage the activities provided within and from the Activity Centre which will support the overall wellbeing of the veterans and their families. You will work closely with colleagues across the organisation and external stakeholders to ensure that veterans can access the relevant support.
About us
We're one of Scotland's oldest charities - for more than two centuries, we've been supporting and empowering people with sight loss to live fulfilling lives. We're proud of all we've achieved in the past - but we have our sights set firmly on the future.
We're determined that no-one should face sight loss alone. We're committed to improving, diversifying and growing our services to make sure we can reach many more people with sight loss - when and where they need us.
Would you like to make a difference to a person’s quality of life? Would you like to learn BSL while being paid? We are looking for caring and motivated Support Workers to support deaf BSL users to join our team. Could that be you?
Who are we?
Deaf Action is a deaf-led charity, supporting and celebrating deaf people. We were established in 1835 and work with deaf people across Scotland and the South of England. Our work is geared towards empowering all deaf people to achieve their potential and fully participate in society, with equality of rights, access, and opportunity.
As well as our outreach service in Edinburgh, we are expanding our service provision in Glasgow and are looking for people who can make a major contribution to our plans for innovation and growth and who have the commitment and enthusiasm to contribute to the work of our support services to Deaf people throughout Edinburgh and Glasgow.
You can find out more about us at deafaction.org.
About you
We are looking for people who are caring, fun, motivated, willing to learn and show initiative. However, you would need some experience of working in a support service and managing /overseeing a team.
We will provide on the job training with the opportunity to complete formal qualifications in social care. If you have knowledge of BSL, or are a BSL user that is a bonus, however we will provide training if not.
The ideal candidates will be fully committed to our values, which can be found on our website.
The role
You will be leading a team to support *deaf people living in the community. As well as leading a team you will be lone working in the community, delivering a person-centred service supporting deaf people within their own living environment, to enable them to fully participate in the decisions affecting their lives, ensuring that wherever possible, service users benefit from informed choice, control, and independence. This will include both activities at home and within the community which will promote independence and social inclusion.
You will be accountable to the Support Services Area Manager. By working together, you will ensure that a consistent, high quality support service is provided to deaf service users in their own homes, and that staff are supported to develop and maintain such a service.
Due to the nature of this role, its essential that you can drive and have access to a car.
*deaf: this to includes Deaf Sign Language users, deafened, deafblind and hard of hearing people.
You will be asked:
• To actively monitor and develop individual and team performance by ensuring effective supervision and Performance Development Reviews/Reports (PDRs).
• Be responsible for any risk assessments at the service users home as part of your Health and Safety responsibilities.
• To provide clear direction, co-ordination, feedback, and day to day line management for the work of a delegated group of staff. Thus, ensuring their motivation to provide outcome focused, person centred services.
• To assess any new service users for the service and match them with staffs.
• To be involved in recruitment for new staff for the service.
• To take an active role in assessments / recordings and to work with service users to develop their skills and abilities to achieve identified outcomes.
• To assist service users with personal care tasks where appropriate.
• To be involved, as appropriate, with all household tasks, maximising service users’ participation.
• To record the day-to-day finances (where relevant) and household budgets of service users.
• To enable service users to access information to be fully informed of their rights and valid expectations from the service provided.
• To ensure the health, safety and security of individuals and their environment.
What is on offer? What do we offer?
• Occupational pension scheme with employer contributions of 6%.
• 32 days leave pro rata (including bank holidays) pro rata for part time.
• 24/7 access to an Employee Assistance Programme provided by Health Assured.
• In-house Mental Health First Aiders.
• Access to the Cycle to Work Scheme and IT Voucher Scheme.
• Ongoing support for learning and development through our PDR process
• Death in service benefit
If you’re looking for the next step on your career in social care, you’ve just discovered it.
In Dundee, Capability Scotland has a Community Enabling service (Care at Home), Housing Support service and a Day Support service at City Quay through which we support our customers with day to day tasks and to achieve their outcomes.
About the Role
We are looking to recruit a Team Leader who will support our Service Manager in managing our teams and lead the way with this new opportunity. You will ensure that our people continue to receive the exceptional, person-centred support we provide. The role will require you to have vision and confidence to nurture service growth.
We are looking for someone who is keen to implement innovation while maintaining a positive environment and service. This role is ideal for someone who wants to put their values a vision into practice. If you think you fit the bill - we want to hear from you.
As part of our commitment to equal pay - the salary offered is set and advertised in every advert. Terms and conditions are agreed collectively and are not individually negotiated.
Working with Capability Scotland brings you lots of benefits:
- Competitive salary of £29 535.00 per annum
- Fully paid, sector-leading learning and development
- Fully funded SVQ placement – a qualification which is yours for life
- Excellent annual leave of 32 days per year, increasing with service
- Generous and enhanced pension schemes and family benefits
- As a member of our autoenrollment pension scheme, £10,000 provided in the case of Death in Service
- Flexible working is available
- Access to shopping discounts through the Perks At Work scheme
- Access to Cycle to Work Scheme
- Free 24/7 employee assistance programme
- Free PVG checks throughout your career.
Latest news See more
