This vacancy has now closed

Office Manager

  • Part time
  • £27,000 pro-rata
  • Glasgow office
  • Closing 22nd May 2022


  • Advertised from 6th May 2022
  • 28 hours per week

Role

This new post will support the smooth and effective running of the Amma office and will support Amma’s growing staff team. The postholder will manage the smooth and efficient day-to-day running of the Amma office and will oversee all administration and finance tasks and processes.

Main duties:

Office management

  • Ensure the smooth day-to-day running of the office
  • Act as main point of contact for people contacting Amma by phone, email or via the website
  • Oversee office-based health & safety checks and issues
  • Maintain Amma’s policy review schedule and governance calendar, ensuring compliance with relevant legislation
  • Manage equipment sign out sheet and conduct weekly check of equipment and arrange returns
  • Conduct purchasing for services, equipment, office supplies, marketing, and fundraising activities
  • Liaise with contractors to book in repairs and maintenance
  • Set up and attend staff and board meetings as required, write and share agendas and meeting minutes

Administration & finance

  • Oversee financial administration, including acting as a banking signatory
  • Oversee and support with all team and office administration
  • Streamline and ensure consistency in procedures and systems
  • Collate and analyse reports to facilitate monitoring and evaluation, funding applications and reports
  • Oversee IT systems and filing systems, ensuring data security and GDPR compliance
  • Manage administrative duties for Amma’s groups and clients, including bookings and supplies
  • Oversee administration and preparations for events and training, including logistics, AV and IT, and venue layout

Staff and volunteer management

  • Line manage and support the Administrator
  • Support with the recruitment of staff and volunteers
  • Ensure HR systems, policies and procedures are administered effectively, including staff hours, leave and rotas
  • Support with volunteer recruitment and administration
  • Manage phones and on call rotas

More details:

Amma believes in fairness, equity, diversity and inclusion. We recognise the importance of an inclusive and diverse workforce and we strive to ensure our recruitment process is inclusive and accessible to everyone.

We welcome and actively encourage applications from people with a diverse range of experiences, regardless of age, disability, gender, ethnicity, religion and sexual orientation. We also welcome and encourage applications from people with lived experience of our client group.

This role will be subject to references and a Protection of Vulnerable Groups check.

Application notes

Please visit our website to apply: ammabirthcompanions.org/about/join-our-team

Closing date: 22nd May 2022