Student Voice Assistant
- Part time
- £17,663 pro-rata
- Dingwall (HTC) or Fort William (WHC)
- Closing 21st March 2022
- Advertised from 3rd March 2022
- 12hpw at HTC, 21hpw at WHC
Role
HISA is a membership-led organisation and its primary purpose is to be the recognised representative of students to the University of the Highlands and Islands. To do this effectively, it is crucial that the student voice of our members is strong and heard by the institutions.
There are 2x positions of Student Voice Assistant available in 2 locations:
1. Highland Theological College UHI (Dingwall & hybrid working) - 12 hours per week
2. West Highland College UHI (Fort William & hybrid working) - 21 hours per week
Main Purpose of the role:
This role provides front-line support to our Local Officers and supports the delivery of Students’ Association activities at a specific Academic Partner. Student Voice Assistant will provide support to Local Officers, helping them to be as impactful as possible during their year in Office.
They will support the engagement in high-level meetings, such as Board of Management meetings, by providing briefing and meeting support where needed. The role will also be the main point of contact for all HISA activities at the local Academic Partner, supported by our Regional teams. They will provide communications and activities for all members at the Academic Partner, encouraging engagement at all levels.
Key Responsibilities:
***Officer Support***
• Assist the coordination of induction, training, and development of elected officers.
• Administration of meetings and keeping communication with key members of college staff, and key external stakeholders on behalf of the local officers.
• Assist in supporting the local elected officers in the operational running of events, campaigns and activities and their day to day roles.
• Help prepare local officers for Board of Management meetings and other committees.
• Assist in the production of reports from the local officers.
***Student Voice***
• Work in partnership with the local UHI Academic Partner to support the activities, communications and running of the HISA Student Voice system.
• Assist in the training and development of Student Voice representatives, supporting them to engage in the Quality Assurance structure of the College at all levels.
• Support the delivery of election campaigns, encouraging all students to participate.
***Student Engagement***
• To support and help develop local clubs, societies, and activities.
• Be a permanent point of contact and liaison between the local officers and the UHI Academic Partner; and through this build good relationships and promote partnership working with college staff.
• Signpost students to specialist advice and guidance or elected officers and staff as appropriate.
• Coordinate the delivery of local communications with members, ensuring regular, relevant and accessible information is shared through a range of channels.
***General***
• To adhere to all relevant HISA policy, procedures and governing documents at all times.
• To undertake appropriate training and development as required for the role.
• To undertake any other duties appropriate to the role, role grade and organisation, within their competence as required by management, to provide operational cover or support for colleagues including absence and periods of peak workload as required.
• It may be necessary for the post-holder to work out of hours on occasion e.g. to cover events and extended office opening hours. A system of time off in lieu will operate to cover this.
• Travel between campuses will be expected.
Application notes
To apply
1. Please go to : hr.breathehr.com/v/student-voice-assistant-various-21479
2. Download the Application Form and Equal Opportunities Monitoring Form
3. Submit both completed documents.
CVs are not accepted as part of this recruitment process.
*IMPORTANT* When applying, please use the correct application form, relevant to the location you are interested in!
If you are interested in applying for this role but would like to understand more about the role, organisation, process, or role expectation, please contact our HR Team to arrange a discussion - hisa.hr@uhi.ac.uk
To effectively engage its membership in its decision-making so it is truly representative, responsive and relevant, it is crucial that HISA’s key processes and structures work smoothly and are evidence-led. The Insight and Democracy Coordinator, in conjunction with the Director of Student Engagement and Representation and other staff, is at the heart of the effectiveness of these processes and structures.
There are two key areas of activity:
- Democracy – Enhancing student involvement in democratic activities including elections, all-student meetings, and the Executive Committee.
- Insight – Help officers’ and staff colleagues’ understanding of key issues, through regular training, briefings, research, and analysis.
While the list of key responsibilities is extensive, the role is cyclical in nature due to the nature of the academic year. This means that not all activities will require to be undertaken at the same time, and it should also be noted that the postholder will be closely supported by the Director of Student Engagement and Representation and will work closely with the Development Managers, Advice Service Coordinator, and others. Nonetheless, effective planning of these diverse responsibilities will be a key attribute of a successful candidate.
The Post
An exciting opportunity has arisen to join the University of Stirling Students’ Union as Content & Events Coordinator to plan, coordinate and deliver communications activity as well as run events to enhance the student experience. You will take lead responsibility for the Union’s digital and social media communications, creating engaging and varied content. You will regularly track and evaluate delivery being data-led in your next project. With high levels of administrative skill, you will also support colleagues across the Union with promotional activity and help deliver Union events including Welcome Week and Awards Balls.
About Us
Stirling Students’ Union is the representative student body at the University of Stirling. We are a registered charity and exist to support students getting the best degree, helping students make friends, supporting students when they need support and building skills for the future. We do this by supporting academic reps, providing volunteering opportunities, societies and sports clubs. We also offer support, employability skills, advice and opportunities to influence our sustainability work. We are proudly student led and each spring elect four full time paid students to lead our work: President, Vice President Communities, Vice President Education and Sports Union President.
About You
We’re looking for a talented and passionate individual to join our organisation. You’ll be driven, using your initiative to support a wide range of organisational initiatives, programmes and projects. Specific duties of the role include:
Content
• Lead on day-to-day planning, design, creation and delivery of social media content to support all Union activity.
• Work with the Communications & Activities Manager to deliver an annual programme of Union activity and implement processes to support colleagues in the timely design and planning of such activity.
• Coordinate communication and promotion of all areas of Union services and programmes including our membership areas and retail operations.
• Plan and complete administrative tasks to support Union activity.
• Work with the Sabbatical Officers to ensure the effective delivery of Officer content and campaign activity across all Union communication channels.
• Lead on the development, analysis and impact of all social media and digital communications (including email and website), producing regular reports for colleagues on activity performance.
• Develop project plans for key organisational activity in collaboration with relevant Students’ Union staff and Officers.
• Keep up-to-date with current trends and to assess how these innovative practices can be implemented to enhance communication between the Union and its members.
• Have input into the on-going development and delivery of all Union communication channels.
• Co-ordinate any additional promotional materials required for the Union (including but not limited to pull-up banners, publications, printed promotional materials).
• Promote good practice across the Union in the use of Union branding and support societies/sports teams with guidance on use of the Union visual identity.
• Lead training for staff, Sabbatical Officers, societies and sports teams on use of social media to support Union activity.
• Contribute across the various areas of the Students’ Union to help deliver on the Students’ Union strategic plan.
• Work with the University communications team on collaborative programmes.
• Support Union marketing activity across all relevant functions.
Events
• Lead on organising, promoting and evaluating all Union events, delivering on time and within budget.
• Ensure regular monitoring of activity to ensure proper processes are in place and relevant costs/income are fully considered.
• Lead on the development and delivery of the Union’s activity during Welcome Weeks in the autumn and spring semester involving colleagues across the Union team and working closely with the University Events team.
• Working with Union colleagues, support the development and delivery of events such as the Societies Awards Ball, Sports Union Awards Ball, Inspirational Women Awards and the RATE Teaching Awards.
• Work with external partners to support our digital events platform and associated ticketing process.
• Work with societies and sports teams where appropriate to support their delivery of student focused events.
• Work closely with the University Events team to support the Union’s input across events such as Open Days and Applicant Days and Welcome Weeks.
• Work closely and collaboratively with the University’s student belonging programme, Be Connected.
• To monitor, evaluate and report on Union events to effectively grow and develop them for the future.
The Post
An exciting opportunity has arisen to join the University of Stirling Students’ Union as Sports Development Coordinator to plan, coordinate and deliver our comprehensive sports development programmes, in conjunction with the Sports President. You will manage and develop the Sports Administrator. You will also support sports union members, with particular focus but not exclusively, in the areas of Club Development, Participation, Health and Wellbeing and Finance & Funding.
About Us
Stirling Students’ Union is the representative student body at the University of Stirling. We are a registered charity and exist to support students getting the best degree, helping students make friends, supporting students when they need support and building skills for the future. We do this by supporting academic reps, providing volunteering opportunities, societies and sports clubs. We also offer support, employability skills, advice and opportunities to influence our sustainability work. We are proudly student led and each spring elect four full time paid students to lead our work: President, Vice President Communities, Vice President Education and Sports Union President.
About You
We’re looking for a talented and passionate individual to join our organisation. You’ll be driven, using your initiative to support a wide range of organisational initiatives, programmes and projects. Specific duties of the role include:
Club Development
· Strategic approach to development and delivery of BUCS, ensuring improvement and effective use of funding.
· Develop and implement a comprehensive plan (actions, targets, responsibilities and resources).
· Increase club membership and participation.
· Ensure clubs are accessible and inclusive to all participants.
· Contribute to the formulation of policy and procedures as required, in collaboration with other Coordinators.
· Design and deliver training for committee members of Sports Clubs.
· Effectively engage students and provide ongoing support and assistance where appropriate.
· Coordinate and deal with member discipline and complaints, contributing to effective process development.
· Assist in the recruitment of coaches to ensure quality of sports provision within clubs.
Participation & Engagement
· Work in partnership with the University to provide opportunities for students to engage in physical activity and sports.
· Work closely with the Student Sport Development Officer on participation programmes for recreational sport.
· Develop mutually beneficial relationships with external partners, (BUCS, SSS, Community Clubs and National Governing Bodies) to increase the range, and quality of sports provision and coaching services provided.
· Work with BUCS, SSS and National Governing bodies to promote volunteering opportunities.
· To monitor, evaluate and report on club activities and identify opportunities for growth.
· To be a mentor on the panel of the Tier 2 programme.
Health & Wellbeing
· Promote and evaluate student wellbeing through engagement with student sport and club activity.
· Plan and take forward projects and campaigns that aim to use physical activity and sport as a method of improving Health & Wellbeing whilst positively impacting on the student experience.
· Engage with Union, University and national campaigns and initiatives for establishing healthy and resilient student communities.
· Embed innovative practices in engaging sports members with sustainability opportunities.
Finance & Funding
· Working with Sports President and Finance Manager to ensure club funds are managed appropriately.
· Oversee the effective running of the Sports Union budget.
· Responsibility for administration of funding requests for Coaches and Capital Equipment.
· In collaboration with Union colleagues deliver signature sports events such as Sports Ball and Varsity.
· Work with Stakeholders on the Kit Tender process.
University of Strathclyde Student Association (‘Strath Union’) has been the beating heart of activity for students on the Strathclyde campus since 1964 and exists to connect all students to ensure everyone can thrive whilst studying at the University of Strathclyde.
Consistently ranked as the number one Student Union in Scotland, according to What Uni’s Student Choice Awards (WUSCA), we are currently one of ten Student Unions, across the UK, shortlisted for WUSCA’s 2024 Student Association of the Year and recently won both UK and Scottish NUS awards for overall employee satisfaction, liberation & equality and community and solidarity. As an organisation, we are bold, ambitious, and innovative much like the University and the 25,000+ students it supports.
The Strath Union Trustee Board is the ultimate legal decision-making body for the organisation, directing all the charity does, ensuring that it is financially sustainable and delivers against its core purpose of connecting students so everyone can thrive. The University has recently launched its 2030 strategy and working with our new Chief Executive you will directly support the development of Strath Union’s new strategic plan that will look to the next 5 years of growth and development.
Previous board experience is not a pre-requisite for this role, and we are focused on identifying new board members who are committed to our mission and organisational values. However, to complement the existing skills of our board members we want candidates who bring experience in one or more of the following areas of expertise:
· Governance, Risk or Compliance
· Public Affairs, Policy, or Public Relations
· IT and Digital Transformation
· Higher Education or the Voluntary sector
We want our Board to reflect the community we support and to enhance the diversity of our Board we would particularly like to hear from women and those identifying as women, people from minority ethnic backgrounds, people with disabilities and those with diverse sexualities or marginalised gender identities.
If you are excited by the opportunity to join an ambitious and award-winning organisation and share our passion to support and empower all Strathclyde students to unleash their potential and therefore thrive at university and beyond, we would welcome your application.
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