Rota & Payroll Coordinator
- Full time
- £25,000
- Norton Park Head Office for at least 3 days a week, home working other days
- Closing 11th March 2022
- Advertised from 1st March 2022
- 37.5 hours per week
Role
We have an exciting opportunity to join the Visualise Scotland and support the effective running of our service rotas and our monthly payroll, enabling the organisation to achieve its strategic goal of excellent service provision.
As a charity providing support to adults living with disabilities, we are looking for a proactive and organised Rota & Payroll Coordinator, who can ensure that staffing needs are met across our services and that our payroll operates smoothly. This is a multi-faceted role and will involve working closely with the Service Management and Finance Teams.
Areas of Responsibility include:
- Daily oversight of the Visualise service rotas, ensuring that staffing requirements are fulfilled in the short and medium team
- Liaising with staff across the organisation and with external stakeholders to ensure that shifts are filled
- Ensuring that our Rota software is up-to-date and accurate
- Collating information from staff timesheets and providing information for payroll processing
- Operating as the central point for payroll queries and discrepancies
About You
You are a proactive problem solver with experience of managing a rota and an awareness of payroll system. You have good IT skills and the ability to build relationships across an organisation.
Essential Criteria
- Excellent IT skills, especially with the MS Office package
- Confident working across an organisation
- Experience in managing a rota
- Experience of payroll systems and processes
- Problem solver with proactive and innovative approach to working
- Demonstrable communication and interpersonal skills
- Excellent planning and organisation skills
About Us
Visualise Scotland (Scottish Charity Number SC003147) is a local health & social care charity based in Leith, founded in 1987 to provide adults with visual impairment and additional complex needs with 24/7 support. Our objective is to provide the people we support with the opportunity to lead lives which allow them to fulfil their maximum potential.
We also have an excellent range of staff benefits on offer including:
- Employee Assistance Programme
- Organisational Sick Pay
- Organisational Maternity/Paternity
- Death in Service Cover
- Access to the Hospital Saturday Fund and a Credit Union
Visualise is committed to promoting equal opportunity of employment and welcomes applications from across the community.
If you would like an informal discussion about these posts, please contact Sara al-Mashat at saraalmashat@visualise.org.uk. A phone call can be arranged if desired.
Post is subject to a Standard Disclosure and References.
Application notes
Our current closing date is Friday 11th March with interviews held in week commencing 21st March.
We may interview earlier for the right candidate
To apply please complete an application form. Please return this to: saraalmashat@visualise.org.uk
Downloads
Would you like to make a difference to a person’s quality of life? Would you like to learn BSL while being paid? We are looking for caring and motivated Support Workers to support deaf BSL users to join our team. Could that be you?
Who are we?
Deaf Action is a deaf-led charity, supporting and celebrating deaf people. We were established in 1835 and work with deaf people across Scotland and the South of England. Our work is geared towards empowering all deaf people to achieve their potential and fully participate in society, with equality of rights, access, and opportunity.
As well as our outreach service in Edinburgh, we are expanding our service provision in Glasgow and are looking for people who can make a major contribution to our plans for innovation and growth and who have the commitment and enthusiasm to contribute to the work of our support services to Deaf people throughout Edinburgh and Glasgow.
You can find out more about us at deafaction.org.
About you
We are looking for people who are caring, fun, motivated, willing to learn and show initiative. However, you would need some experience of working in a support service and managing /overseeing a team.
We will provide on the job training with the opportunity to complete formal qualifications in social care. If you have knowledge of BSL, or are a BSL user that is a bonus, however we will provide training if not.
The ideal candidates will be fully committed to our values, which can be found on our website.
The role
You will be leading a team to support *deaf people living in the community. As well as leading a team you will be lone working in the community, delivering a person-centred service supporting deaf people within their own living environment, to enable them to fully participate in the decisions affecting their lives, ensuring that wherever possible, service users benefit from informed choice, control, and independence. This will include both activities at home and within the community which will promote independence and social inclusion.
You will be accountable to the Support Services Area Manager. By working together, you will ensure that a consistent, high quality support service is provided to deaf service users in their own homes, and that staff are supported to develop and maintain such a service.
Due to the nature of this role, its essential that you can drive and have access to a car.
*deaf: this to includes Deaf Sign Language users, deafened, deafblind and hard of hearing people.
You will be asked:
• To actively monitor and develop individual and team performance by ensuring effective supervision and Performance Development Reviews/Reports (PDRs).
• Be responsible for any risk assessments at the service users home as part of your Health and Safety responsibilities.
• To provide clear direction, co-ordination, feedback, and day to day line management for the work of a delegated group of staff. Thus, ensuring their motivation to provide outcome focused, person centred services.
• To assess any new service users for the service and match them with staffs.
• To be involved in recruitment for new staff for the service.
• To take an active role in assessments / recordings and to work with service users to develop their skills and abilities to achieve identified outcomes.
• To assist service users with personal care tasks where appropriate.
• To be involved, as appropriate, with all household tasks, maximising service users’ participation.
• To record the day-to-day finances (where relevant) and household budgets of service users.
• To enable service users to access information to be fully informed of their rights and valid expectations from the service provided.
• To ensure the health, safety and security of individuals and their environment.
What is on offer? What do we offer?
• Occupational pension scheme with employer contributions of 6%.
• 32 days leave pro rata (including bank holidays) pro rata for part time.
• 24/7 access to an Employee Assistance Programme provided by Health Assured.
• In-house Mental Health First Aiders.
• Access to the Cycle to Work Scheme and IT Voucher Scheme.
• Ongoing support for learning and development through our PDR process
• Death in service benefit
Our Activity Centres provide innovative and person-centred services and support to veterans struggling with sight loss. This job exists in order to provide tailored support to veterans carrying out woodworking projects. You will work alongside the veterans to identify abilities, share ideas and plan projects within the activity Centre. You will ensure that the support provided is person-centred, tailored to their needs and is the right support for them. You will support the leadership team to coordinate and manage the activities provided within and from the Activity Centre which will support the overall wellbeing of the veterans and their families. You will work closely with colleagues across the organisation and external stakeholders to ensure that veterans can access the relevant support.
About us
We're one of Scotland's oldest charities - for more than two centuries, we've been supporting and empowering people with sight loss to live fulfilling lives. We're proud of all we've achieved in the past - but we have our sights set firmly on the future.
We're determined that no-one should face sight loss alone. We're committed to improving, diversifying and growing our services to make sure we can reach many more people with sight loss - when and where they need us.
The Independent Living team delivers a local information, advice and support service for vision impaired veterans living in Scotland. As an Independent Living Worker you will be expected to work with veterans, their families and carers to assess, plan and review their sight loss needs, in order to create and maintain independent living.
About us
We're one of Scotland's oldest charities - for more than two centuries, we've been supporting and empowering people with sight loss to live fulfilling lives. We're proud of all we've achieved in the past - but we have our sights set firmly on the future.
We're determined that no-one should face sight loss alone. We're committed to improving, diversifying and growing our services to make sure we can reach many more people with sight loss - when and where they need us.
Independent Living Worker (Part time)
- Part time
- £28,296 – £33,277 pro-rata
- Home based (Remote)
- Closing 2nd May 2024
The Independent Living team delivers a local information, advice and support service for vision impaired veterans living in Scotland. As an Independent Living Worker you will be expected to work with veterans, their families and carers to assess, plan and review their sight loss needs, in order to create and maintain independent living.
About us
We're one of Scotland's oldest charities - for more than two centuries, we've been supporting and empowering people with sight loss to live fulfilling lives. We're proud of all we've achieved in the past - but we have our sights set firmly on the future.
We're determined that no-one should face sight loss alone. We're committed to improving, diversifying and growing our services to make sure we can reach many more people with sight loss - when and where they need us.
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