- Advertised from 18th October 2021
- 35 hours per week. Permanent.
Role
PURPOSE OF THE POST
• To manage the HR and Administrative functions ensuring the highest levels of Admin support to the organisation.
KEY RESPONSIBILITIES
• Co-ordinate all administrative systems including the delivery of a reception service, mail system and minute taker.
• Manage paid Reception staff and manage voluntary reception staff alongside Volunteer Coordinator.
• Develop, implement, audit and improve internal administrative systems and operational procedures to ensure their effective operation
• Provide admin & IT support to the Board of Directors, CEO, Managers, employees and volunteers.
• IT system responsibilities include user management on the active server, server problem solving,/ directory and to work closely with the Finance Worker who has other IT responsibilities.
• Oversee and maintain petty cash records.
• Administer all HR records including personnel records, PVG, holidays and sickness and training logs for staff, volunteers and directors.
• Coordinate recruitment of new staff; including all paperwork and schedules.
• Liaise with external HR representatives in relation to personnel issues and maintain case files.
• Oversee suppliers of goods and services and manage the purchase of stationery/office equipment ensuring best value in accordance with the organisation’s guidelines. Maintain stationery and office supplies, liaise with office equipment suppliers and managing agents to report faults and arrange maintenance (within DWA buildings).
• Assist with the monitoring and audit arrangements across all stakeholders
• Update and maintain DWA website and liaise with website designer when creating new features.
• Ensure all relevant legislation including equal opportunities, data protection, etc. are complied with and be DWA’s data protection contact.
• Maintain and manage office security and confidentiality of records and other information
• Administer the complaints process in accordance with DWA policy and procedures
• Ensure high standards of communication and that the workforce are aware of any matters relevant to the welfare and security of refuges, staff, volunteers and service users by:
o Maintaining DWA’s communication records
o Following safety procedures
o Attending and contributing to team meetings
o Liaising and sharing information with others to ensure a holistic service is provided at all times whilst maintaining confidentiality
• Produce progress reports and action plans in respect of your area of responsibility
• Coordinate the publication of the Annual Report with CEO, Managers and Directors.
• Coordinate membership information and lead in the organisation of AGMs
• Provide a comprehensive induction programme for all staff and volunteers, ensure the relevant induction and ongoing training and guidance for staff on all aspects of administrative and IT systems and procedures.
• Maintain Staff Management module in OASIS database and be responsible for implementing new processes within OASIS across the organisation. Be organisations security contact for OASIS and resolve any issues with IT Works.
• Assist in developing, planning and Implementing DWA policies and procedures
• Update Routes to Support, a web-based accommodation vacancy facility.
• Undertake appropriate training (internal & external) under the direction of the CEO.
• Work in partnership with Scottish Women’s Aid and the wider Women’s Aid Network, contributing to local and national campaigns that further the aims of Women’s Aid.
• Represent DWA externally as required.
• Hold Membership of the PVG Scheme
Application notes
To apply please visit our website: dundeewomensaid.co.uk/vacancies.php
Closing date: 8:00am Monday 25th October 2021
Young Persons Support and Trauma Worker
- Part time
- £23,462.4 – £25,256 pro-rata
- Dundee (On site)
- Closing 19th April 2024
Our DAYS Service supports all young people of any gender aged between 8 and 18 who live in Dundee or Angus and have experienced any type of sexual abuse.
We take a flexible approach to planning support to best meet the needs of the young person, this can be school, home, community or at our office. We offer a variety of support for young people and are led by the individual.
1:1 Support - We offer emotional support to survivors. Each session is a safe and confidential space for survivors to process the trauma they have experienced at their own pace. We do this by using a range of therapeutic interventions and tools which are survivor centred.
Group work support - We various creative groups and peer support groups all of which aims to reduce isolation and extend social circles. The aim of these are to build survivors support networks and build survivors confidence, reducing isolation and feelings of blame and shame.
We are seeking an individual who demonstrates a knowledge of the impact of trauma on young people and age-appropriate support tools / methods and can provide and has significant experience of providing trauma-based models of support to young survivors.
Women’s Support Domestic Abuse Practitioner
- Part time
- £29,881.93 pro-rata
- Dundee (On site)
- Closing 17th April 2024
Purpose of the post
- To work as part of the Women’s Support (WS) team to support and empower women who have experience of domestic abuse. In doing so, providing a quality service that meets legal requirements and DWA standards, policies and guidelines.
- To promote the work of DWA in the local and wider community and work in partnership with others to develop services and provide support within the community.
- To work with a wide range of women who may have complex needs.
- To participate as part of the team in the ongoing development of services to abused women whether in refuge, re-housed from refuge or through the outreach service.
Fife Women’s Aid are looking for a Housing Management Worker to join our team looking after refuge accommodation and ensuring it is maintained to a high standard. Candidates should be willing to work as part of a team and be flexible in their approach.
Please join us for an online session to find out more about FWA housing management services. This will be at 6.30pm on Wednesday 20th March. Please confirm your attendance to info@fifewomensaid.org.uk and we will send you details of the zoom meeting. We hope to see you there.
Fife Women’s Aid is a feminist organisation and strives to be a supportive and empowering employer offering competitive terms and conditions.
Membership of Protection of Vulnerable Groups (PVG) Scheme is a requirement for this post.
If you would like further information about the post, please contact Sheila Chappell, Business Senior on 07714 609389.
The Rape & Sexual Abuse Centre Perth & Kinross are looking for a highly motivated and committed worker with experience of providing therapeutic support to join our team. This post involves the provision of therapeutic support, information and advocacy services for survivors age 12+ and their family members. Experience of delivering emotional therapeutic, practical support and advocacy services to women and/ young people affected by trauma is essential, alongside experience of assessing and responding to risk in relation to sexual abuse and exploitation. RASAC P&K welcome applications from women of all backgrounds and identities, in particular women of colour and those underrepresented in the workforce. Only women need apply under Schedule 9, Part 1 of the Equality Act 2010. Successful applicants subject to PVG.
Latest news See more
