Assistant to the Chief Executive
- Full time
- £18,000 – £20,000
- Homeworking. Flexible/hybrid options available, may require some time in the UK London Office.
- Closing 13th January 2022
- Advertised from 14th December 2021
- Contract: 1-year fixed term contract (extendable) with a 3 month probationary period.
Role
Location: Homeworking. Flexible/hybrid options available, may require some time in the UK London Office.
Line manager: Finance and Operations Manager
Humanists International is a small but very busy organisation. You will be joining a team based mainly in London, but also Brussels, Philippines and Glasgow. You will be supporting a busy and dynamic Chief Executive by assisting with governance and administrative tasks. This job will suit someone who is enthusiastic and energetic, and who is able to manage competing priorities calmly and effectively. This postholder will have to represent the chief executive internally and externally, so will have excellent communication and interpersonal skills.
Duties will include:
- Taking and preparing board meeting minutes (6 times per year), as well as other meetings as and when required.
- Preparing meeting agendas and other necessary documents
- Preparing board papers (including coordinating and liaising with the management team)
- Diary management and meeting planning (with staff, board members and external stakeholders)
- Developing and maintaining an annual schedule of meetings with staff, board members and other management and governance arrangements.
- Arranging travel and accommodation for the Chief Executive and board members
- Arranging board meetings (which take place at various locations internationally, and also online)
- Preparing and attaching expense receipts to Chief Executive’s monthly credit card statements.
- To be the first point of contact for the organization, taking phone calls and managing the organizational email inbox (dealing with general correspondence, and forwarding it to the relevant staff member)
- Assisting the chief executive to manage their email inbox
- Attending office tenants meetings and carrying out other responsibilities as an office representative. (Such as: welcoming office visitors, liaising with office management team regarding office repairs, IT needs and issuing of IDs etc., maintaining a good relationship with the office management team and passing on any notices to staff.)
- Spending up to 5 hours per week managing the triage process for our casework support inbox - further training and supervision provided
- Otherwise assisting the Finance and Operations Manager with other admin tasks as and when required
- Any other appropriate duties
Person specification:
Essential:
- Fast, agile worker
- Willingness to travel internationally
- Ability to multitask
- Excellent written and verbal communication skills in English
- Excellent IT skills
- Experience using Google G Suite
- Excellent attention to detail
- Proactive approach to problem solving
Desirable:
- Experience as in the charity sector
- Experience working in an international organization
- Experience as an assistant to a chief executive
- Understanding and sympathy for Humanists International’s values
- Additional languages (French, Spanish, Arabic in particular)
Application notes
Please complete the application form and return tooffice@humanists.international.
Please do not attach a CV or any other documentation, it will not be considered by the interview panel.
Closing date: 9am on 13th January 2022.
Interviews planned to take place on the afternoon of Tuesday 18th January.
Downloads
Finance and Admin Assistant
- Part time
- £23,650 – £26,875 pro-rata
- Kirkintilloch (On site)
- Closing 30th April 2024
Ceartas is an independent professional advocacy service which works with all people aged 16 and over in East Dunbartonshire. We are currently recruiting for the following positions:
The post holder will provide assistance and support to the Management team in all aspects of finance and administration. They will provide support with internal and external communications.
The Organisation
Engender is Scotland’s leading feminist policy and advocacy organisation. We work to dismantle gender inequality and to secure equal access to power, safety, resources and rights for women.
The Role
This role will be responsible for ensuring the smooth running of Engender’s operations and administrative systems.
The role involves working closely with colleagues across the Engender team and the Board, leading on office administration tasks including organising meetings, diary management, facilities co-ordination and other administration tasks as required.
The Candidate
The ideal candidate will be an experienced Administrator, who can provide a comprehensive and efficient administrative and support function to the organisation. We are looking for someone with experience of providing administrative support, a good knowledge of general office procedures and excellent IT and literacy skills. They will also need good interpersonal skills as team working is essential in this role.
Required Skills and Experience
- Proficiency in ITC including Excel, Outlook, SharePoint and the rest of the Microsoft Office suite
- Able to work flexibly as part of a small team
- Excellent planning and administrative skills, including attention to detail
- Effective prioritisation of competing tasks using own initiative
- Administration experience including diary management and meeting preparation
This is a full-time position of 35 hours per week (Engender is currently trialling a 4-day working week. During the trial working hours will be reduced to 30 per week with no impact on salary. The outcome of the trial will determine whether Engender adopts this approach in the longer term.)
Benefits
Competitive salary of £24,808.53
38 days annual leave, including bank holidays
Auto-enrolment into Engender’s pension scheme with 8% employer contribution
Flexible working opportunities and access to services and resources to support you with your wellbeing
We have an exciting opportunity for you to join the Moira Anderson Foundation (MAF), a values-based organisation, that supports children and adults of all genders affected by Childhood Sexual Abuse. We are recruiting an Administrator with excellent inter-personal and organisational skills, to join our existing team at our base in Airdrie. A warm nature and previous admin experience are very important for this role. A sound understanding of the third sector would be beneficial.
This fixed term position is for 28 hours per week, and is funded in part by The National Lottery Community Fund. Days and hours to be negotiated, evening work will be required on a weekly basis.
The salary is £21,840 pro rata, per annum. The post will run until 30 June 2026, on-going funding will be sought to maintain it. Induction training will be provided, as well as enhanced employer pension contribution (following 3-month probationary period), death in service scheme and attractive holiday leave benefits.
This is an opportunity to join a first-class team making a real difference to survivors of CSA.
Project Administator
- Full time
- £26,812 – £31,350
- Flexible. Must be comfortable with committing to regular travel both for project work and Involve team activities. Must be able to travel across the UK. (Remote)
- Closing 29th April 2024
Involve is at the vanguard of changing our democracy. Combining innovative, high-quality practice with making a clear case for a democracy fit for the 21st century, we are showing exactly what our democratic future holds.
As Project Administrator you will play a key role in our team, working together to build a vibrant democracy, where people are at the heart of decision-making. Your focus will be to support the delivery of Involve’s projects and programmes to a high standard, helping to manage relationships, budgets, logistics, events and systems effectively.
To succeed in the role, you will be an outstanding and detail oriented administrator who has excellent organisational, written and verbal communication skills. You will show lots of initiative, be a strong team player whilst also being able to work autonomously, as well as have a passion for our mission.
The first major project that will play a significant part of your role will be the Democracy Network - a major project for Involve whose aim is to connect people working on issues of power and democracy to increase our understanding and effectiveness, take action together, and lead on issues to build a stronger democracy.
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