Purpose of the post
• To provide administrative back up for community group work in Dundee (the CEDAR Project) for children and young people with experience of domestic abuse, and for their mothers.
Key Responsibilities
• Co-ordinate all administrative systems
• Responsible for arranging travel and childcare for service users
• Book venues for group work sessions and arrange supplies and refreshments etc.
• Take minutes of meetings and write reports as and when required
• Record statistical data and generate statistical reports
• Assist with monitoring and audit arrangements to funder and Steering Group
• Ensure all relevant legislation including equal opportunities, data protection etc are complied with
• Maintain and manage office security and confidentiality of records, including volunteer documents, and other information
• Ensure high standards of communication and that the workforce are aware of any matters relevant to the welfare and security of staff, volunteers and service users by:
a. Maintaining DWA’s communication records;
b. Following safety procedures;
c. Attending and contributing to team meetings;
d. Liaising and sharing information with others to ensure a holistic service is provided at all times whilst maintaining confidentiality.
• Produce progress reports and action plans in respect of your area of responsibility
• Undertake appropriate training (external and internal) under the direction of the Administration Manager
• Work in partnership with Scottish Women’s Aid and the wider Women’s Aid Network, contributing to local and national campaigns that further the aims of Women’s Aid
• Support Co-ordinators in processing and contacting referrals
• Assist Co-ordinators in regularly updating social media platforms
• Assist Co-ordinators in the organisation and advertisement of information
• Any other relevant duties
An application pack is available for download below.
The closing date for applications is 8am on Friday 26th May 2023