Executive Support Coordinator
- Full time
- £23,623 – £27,168
- Canal Court, Edinburgh, with occasional travel across central Scotland to other CHAS sites
- Closing 8th March 2023
- Advertised from 17th February 2023
- 35 hours per week. Permanent.
Role
Children’s Hospices Across Scotland, better known as CHAS, is Scotland’s national children’s hospice service which cares for children with life shortening conditions and their families. We operate across the country through our two hospices as well as in hospitals and our home care service in the community.
Three children die every week in Scotland from an incurable condition. At the moment, CHAS can only reach one in three of these families but we are determined to reach them all. We must be there for every family that needs us to help families to celebrate the lives of their children whilst they are together and to honour their memory after they have died.
Do you want to be part of this amazing ambition and help us reach every family in Scotland that needs us?
We are looking for a highly organised, efficient and professional administrator to fill the role of Executive Support Coordinator, providing essential administrative, executive and corporate support to the Chief Operating Officer (COO). You will be a confident communicator with great attention to detail and excellent organisational, creative problem solving and prioritisation skills. You will have a positive, welcoming and can-do attitude. Maintaining confidentiality is a key attribute for this role in addition to ensuring that work is carried out efficiently, effectively and to a high standard. You must be able to cope with routine and challenging situations, using your initiative and working with discretion and diplomacy.
The Chief Operating Officer has an exceptionally busy, varied and extensive workload, leading the Finance, Information Governance and Facilities functions. As Executive Support Coordinator, you will provide excellent proactive, adaptable and professional support to the COO maximising their capacity and time to ensure that key deadlines, project deliverables and business objectives are achieved.
The ideal candidate will have experience working in a similar role and should be able to operate flexibly and professionally in a fast paced environment. You will be expected to use your own initiative and judgement, showing confidence and discretion and be able to prioritise others’ time and workload in order to manage the extensive demands associated with daily diary commitments. You will be experienced and effective in assessing priorities taking cognisance of any research and preparatory work that may be required in order to facilitate meetings and appointments, liaising with relevant team members where necessary to ensure the COO is fully prepared for meetings.
At CHAS, staff and volunteers work together as one team, focused on the common goal of reaching every family in Scotland who needs our support. We have a 3:1 ratio of volunteers to staff members in CHAS. All CHAS staff will at some point work with or alongside volunteers and will be expected to support volunteers.
A commitment to CHAS core values, vision and purpose is essential.
For an informal discussion about this post, please contact
This role is subject to a Basic Disclosure check.
Application notes
To find out more and apply please visit our website
Closing date: 8 March 2023
Interviews will take place on Friday 24th March 2023
The Health Agency is a community led organisation that aims to address local health inequalities that lead to issues around health and wellbeing. We were established in 1999 and have been making a positive impact on the lives of local residents for 25 years.
As Receptionist you will be the first point of contact, providing a friendly and professional service to all callers and visitors. In addition, you will assist in a variety of administrative duties to support the smooth and efficient operation of The Health Agency.
Benefits of working with us include:
- 35 days pro rata Annual Leave, including Bank holidays.
- Auto-enrolment into Nest pension scheme – 3% contribution
- Cycle to Work scheme.
You should have experience and a working knowledge of reception duties including Microsoft Office packages. Knowledge of Salesforce would be beneficial.
At times you will be dealing with multiple callers and visitors therefore you must be able to adapt your communication style and use your own initiative to problem solve. You must also appreciate the need to respect the confidentiality of individuals and their information. This is a desk share vacancy. You must be able to commit to the days and working hours required.
The successful candidate will be required to apply for a Basic Disclosure check from Disclosure Scotland. The Health Agency will cover the cost of the application.
The ALLIANCE is excited to be recruiting a new Digital Hub Assistant to join the ALISS (A Local Information Service for Scotland) team.
The Digital Hub Assistant will support the day-to-day operations of the ALLIANCE Digital Hub which incorporates ALISS - A Local Information System for Scotland - and Digital Health and Social Care Programmes.
The successful candidate for this role should have:
- Proven experience in providing programme-specific administrative support.
- Proficient in using office software (Microsoft Office suite) and digital communication tools.
- Familiarity with digital tools and platforms, including content management systems and social media.
- Demonstrated ability to work collaboratively in a team environment.
- Strong written and oral communication skills.
- Ability to travel around Scotland with occasional need for overnight stays away from home.
- Proactive with the ability to prioritise workload and manage time effectively.
- An understanding and commitment to equal opportunities, non-discrimination, and accessibility.
As an ALLIANCE employee you will benefit from:
- 210 hours annual leave (equivalent of 30 days)
- 91 hours of public holidays (equivalent of 13 days) that can be taken flexibly
- Additional leave between Christmas and New Year
- Contributory pension scheme
- Open to flexible working (formal and informal
- Hybrid working – opportunity to work from home for part of the week
- Enhanced maternity and paternity pay
- Enhanced sick pay
- Employee Assistance Programme
- Learning and development opportunities
- Corporate rates for gym membership
- Time off in lieu
- Cycle Scheme
- Carer Positive Employer
The ALLIANCE is a healthy working lives employer and encourages a healthy work life balance and is happy to talk flexible working.
The ALLIANCE recognises that in real life, great people don’t always ‘tick all the boxes’. Even if you don’t meet every point on the job description, if this role and our organisation feels like a good fit for you, we still want to hear from you.
Business Support Officer
- Full time or Part time
- £26,330 – £29,088
- Edinburgh (On site)
- Closing 30th April 2024
We are seeking a well-organised and motivated professional, with strong administrative and financial management skills to support the Business Manager and colleagues across the wider organisation, including in our offices in Africa.
The Business Support Officer will play a key role in effective delivery of our strategic objectives and will be responsible for a range of administrative and financial management duties including processing transactions and reporting, supporting audits, fundraising, facilities, and asset maintenance, supporting meetings, correspondence, convening, monitoring, evaluation, and compliance with internal policies.
The Business Support Officer will be based in our Edinburgh headquarters with some flexibility for those wishing to work part time. This is an exciting opportunity to join a world-leading team for those seeking to develop their skills and experience in international development, or for a seasoned office support or financial management professional.
Telefriending Coordinator
- Part time
- £30,153 pro-rata
- Edinburgh or Glasgow (Hybrid)
- Closing 13th May 2024
We are seeking to recruit a motivated, skilled and highly organised coordinator to lead our Telefriending Service, and to and contribute to the support that LGBT Health offers to LGBT+ older people (50 years+) throughout Scotland.
The main purpose of the role is to lead on the delivery of the Telefriending Service which offers regular phone-based support to LGBT elders throughout Scotland. The Coordinator is responsible for:
- carrying out initial assessment with new referrals and matching referrals
- recruit, train and supervise volunteers and sessional staff
- coordinate weekly staff and volunteer rotas
- lead a team of sessional staff and volunteers
- promote the service
- collect and collate reporting data
- ensure that the Telefriending project is delivered to a high standard
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