- Advertised from 29th September 2022
- £15,925 for 25 hours per week @ £12.25 per hour. Fixed term until March 31st 2023 (extension available dependent on funding).
- + pension 6%
Role
Reports to:General Manager
Purpose of the Job: The Administrator will assist staff members in an administrative capacity to support the delivery of the project as a whole.
Key Tasks, Responsibilities and Activities
Administrative and Financial Duties
- Managing filing systems, assisting in developing and implementing new administrative systems.
- Work alongside Bookkeeper ensuring timely return of office finance, petty cash, and income streams from café and bike hub.
- Staff meeting minutes and timetabling meetings.
- Update social media posts.
- Update web content.
- Respond to enquiries via website and email.
- Control incoming correspondence and liaise with other agencies, organisations, and local groups.
- Assist with office budgets, recording office expenditure and individual project expenditure.
- Assist with the preparation of progress reports, final reports, applications, and other reporting.
Personnel and recruitment
- Ensure personnel files are up to date.
- Update organisational membership.
- Sourcing and promoting staff development and training.
- Assist with the recruitment of new staff, sometimes including training and induction.
- Drafting contracts.
Marketing, Events and Community Engagement
- Maintain accurate email and contact database.
- Manage internal room bookings, market events, arranging catering etc.
- Update social media
Skills and Abilities and Other Duties
- Experience of project administrative, reporting & monitoring procedures
- Ability to work with a wide range of users and local people.
- Ability to work unsupervised.
- Excellent IT skills in Outlook, Word, Excel & PowerPoint.
- Accurate record keeping.
- Experience of planning, organising, and delivering community projects, activities/events.
- Excellent time management and organisational skills.
- Excellent written, presentational, and verbal communication skills.
- Flexible, confident, self-motivated and of cheerful disposition.
- Ability to work under pressure; to meet targets and deal with a wide range of complex tasks simultaneously.
- Team player, open, friendly, positive, and participative.
- High level of energy and commitment.
Application notes
Closing date for applications is Sunday 23rd October 2022 at 11.59pm.
We are not accepting CV’s, only completed application forms.
Completed application forms to be emailed to admin@lambhillstables.org
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Duncan Place Community Hub in Leith are recruiting new trustees with a broad range of skills and experience to enhance the charity’s governance, contribute to open discussion and oversee the implementation of strategy. Lived experience is valued as much as professional experience. Key areas for new trustees are community involvement, finance, HR, marketing, legal, social impact, funding, property, and facilities management.
Interested?
Contact: Nicola.lamberton@duncanplace.org
Book a place at our info evening: 19.00-20.00 on Tues 16th April 2024 – please let us know if you’re coming.
AGM Tues 23rd April
About Duncan Place Community Hub
Duncan Place Community Hub is a registered charity operating as a social enterprise. After being under threat of demolition, the building was saved by the local community, a charity was established, and funds were raised for a full refurbishment. Now a thriving and busy community centre in Leith, the hub has a growing programme of groups, classes and events. This brings folks together to share and learn, increase well-being, and reduce social isolation. Through providing secure and affordable long-term tenancies, the hub is also home to several other charities. Income from the long term leased space and from low cost activity fees means that the charity is financially healthy and has decent reserves. This innovative model means that the charity is able to use funds raised to respond to the communities needs without the need to rely on short term funding.
Experience Required
Experienced trustees are welcome, but you don’t have to have been a trustee before. Skills and experience in community involvement, finance, HR, marketing, legal, social impact, funding, property, and facilities management along with a willingness to share and advise are what we’re looking for.
Training Details
Current board members and the manager of the charity will provide induction and ongoing support. Online training on the role of a charity trustee in general is available.
Flexibility & Commitment
6 in-person evening meetings per year. These are 1.5-2hrs long. Occasional sub-group work may be required.
A minimum 12-month commitment is desirable.
Location/Travel Details
Duncan Place Community Hub, 4 Duncan Place, Leith, EH6 8HW
Expenses
Reasonable travel expenses are available. All other expenses must be agreed prior to spending.
Accessibility Details
Disabled parking space available. Ramp access. Accessible loos. Wide corridors and doors. Lift access to upper floors. Please let us know of any reasonable adjustments needed.
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