This role will primarily work to provide administrative support to the Land and Estates team within the General Trustees. This role will however work as part of the wider Business Support Team and will provide administrative support across the General Trustees.

The post will work in a hybrid manner, with 50% of a working week required in the office and the remainder from home. There is a preference for office days to coincide with other members of the Lands and Estates team.

For a full job description, please download the recruitment pack below.

We are recruiting for a Programme Development Support Officer, as part of our National Lottery Heritage Fund supported Archaeology – Unearthing A Better Future project.

Archaeology Scotland is a Scotland-wide educational charity and a voluntary membership organisation which works to secure the archaeological heritage of Scotland for its people through education, promotion and support. We champion widening participation in archaeology and the benefits it can bring for people and communities through our projects and programmes.

We are looking for a focussed and self-motivated individual, who can deliver a range of diverse tasks to join our team. You will have a background in project and /or programme development and delivery, strong organisational skills, and good communication abilities. You will be familiar with a range of IT systems and methods of monitoring and evaluation.

Archaeology Scotland’s policy on equal opportunities

Archaeology Scotland is committed to implementing a policy of equal opportunities in archaeology. In line with our equal opportunities policy, we want to ensure that no job applicant receives less favourable treatment or access to opportunities for training and development on any grounds not relevant to employment practice. Archaeology Scotland would like to actively encourage qualified individuals to apply for this position, regardless of background or personal disability. If you require any reasonable adjustments during our recruitment processes, including assistance with reading this page or associated documents, please contact g.macgregor@archaeologyscotland.org.uk

About Us

Our aim is to find routes out of homelessness and into independent living for the people we support every day. Alongside our services, we have two social enterprises, that provide vital income for our charity as well as volunteering and training opportunities for people using our services and the wider community.

About The Job

This is a key role in the organisation supporting the Chief Executive and Leadership Team (LT) to execute and deliver the strategy. You will be a highly visible and pivotal member of the team arranging support and access to the LT and the Board of Directors. You will report to the Director of HR and Corporate Services, supporting the CEO and others with a range of diverse tasks and activities.

All Four Square employees must complete a Basic Disclosure and provide evidence of the outcome when received from Disclosure Scotland.

Main Responsibilities

• Proactive management of CEO and Leadership Team (LT) diaries. While acting as first point of contact for those seeking the CEO, diverting requests as appropriate.
• Provide proactive support to board members including recruitment, induction, SharePoint and events.
• Organises meetings including drafting papers for meeting and minute taking.
• Manage key governance documentation and KPI information.
• Other tasks as required to ensure overall administrative responsibilities of Four Square are met.

Employee Benefits

• 35 days holiday including public holidays.
• Pension with People’s Pension (employees 3%; employers 5%).
• Casual dress code.
• On-site parking.
• Access to Organisational Development Programme.
• Access to advice and support through our Employee Assistance Programme.
• 15% staff discount plus free delivery for items purchased in Edinburgh Furniture Initiative.
• 20% staff discount at Four Square Park Cafe *excluding alcohol.
• Access to exclusive deals and discounts through our HR platform.
• Access to a staff support fund to help with unexpected one-off costs.
• Involvement in Four Square’s strategy planning.

Required Qualifications and Skills

• Able to demonstrate recent experience of providing administrative support to senior stakeholders in a fast-paced environment.
• Ability to multi-task and prioritise with an everchanging workload.
• Ability to proactively provide support in challenging situations to resolve issues.
• Strong communication skills, both written and verbal;
• Ability to build relationships at all levels across the organisation and with external stakeholders.
• Highly organised with strong attention to detail.
• Advanced skills in MS Office Packages; and remote meeting technology.
• Able to be mainly office based to ensure collaboration with stakeholders and a consistent presence in the organisation.

What is the VF?

The VF is a charity passionate about supporting the vulnerable veterans and it has paid out in grants over £20M since inception in 2016. It operates as an independent grant-making foundation offering targeted support to a broad range of charities and charitable organisations that support those in need among serving armed forces’ personnel, veterans, operationally qualified seafarers, and their immediate families.

Funded projects include those that tackle homelessness, increase employment, overcome poverty, and provide welfare and medical support. It also supports initiatives that increase confidence and social integration, as well as reducing dependence on alcohol and drugs.

The VF gives priority to well-run small and medium-sized charities and organisations in need of funds that help the target beneficiaries.

To date the majority of funds raised by the VF have come from the highly successful Veterans' Lottery (VL). However, individual donations are growing significantly and show potential for further development. We now need a member of staff to support the VF’s Fundraising Manager in building a broader fundraising base.

More information about the VF can be found at: veteransfoundation.org.uk.

A summary of the VF’s work can be seen here: Impact Film 2024

About the post

The position of Fundraising Assistant has been created to support the Fundraising Team with administrative tasks, working with our donors and volunteer fundraisers to raise funds. The postholder will work under the direction of the VF’s Fundraising Manager, as well as working closely with other team members in the VF and partner organisations.