This vacancy has now closed

Executive Assistant - HR

  • Full time
  • £20,257 – £21,731
  • Head Office, Edinburgh
  • Closing 17th February 2019

  • Advertised from 5th February 2019
  • 35 Hours per week. Fixed Term for up to 12 months.


At CHAS our ambition is to reach every family in Scotland that needs us. To help us achieve this we have an excellent opportunity for an equally ambitious, driven and experienced Executive Assistant to join our fast paced HR team.

As an experienced Administrator, you will be highly organised, possess good time management skills, demonstrate attention to detail and accuracy and be able to effectively prioritise a busy and varied workload. You will have excellent written and verbal communication skills, with the ability to communicate at all levels and demonstrate tact and confidentiality.

The successful candidate will work to the HR Manager and Senior HR Advisor to provide effective administrative support and should have both excellent typing skills and experience of Microsoft Office, in particular Outlook, Word and Excel.

Key responsibilities include:

· Preparing letters

· Minute taking at meetings

· Responding to e-mail and phone enquiries

· Preparing reports, data, documents and information gathering

· Diary management

· Filtering enquiries and redirecting these appropriately

· Updating and maintaining online information, including HR Intranet pages

· Drafting and finalising meeting papers

· Processing HR invoices for sign off

Children’s Hospices Across Scotland, better known as CHAS, is Scotland’s national children’s hospice service, which cares for children with life shortening conditions and their families. We operate across the country through our two hospices, our CHAS at Home service in the community, as well as in hospitals. Travel between sites will be required and as such holding a full UK driving licence is essential.

For an informal discussion about this post please contact Janine Emerson, HR Manager on 0131 444 4007 or for any queries regarding the recruitment process, please contact our HR team on 0131 444 3296 or email

This post is subject to a satisfactory Protection of Vulnerable Groups (PVG) check.

Application notes

For further information please visit our website

Closing Date: Sunday 17 February 2019