This vacancy has now closed

Programmes Assistant

  • Full time
  • TBC
  • Edinburgh
  • Closing 10th June 2019

  • Advertised from 22nd May 2019
  • Salary above Minimum Wage and dependent on experience. 37.5 hours per week.


Become part of People’s Postcode Lottery’s team!

This is a fantastic opportunity to join a forward-thinking, dynamic organisation where we understand that people are our greatest asset. Perhaps that’s why our team voted us one of the Sunday Times Top 100 best companies to work for in 2019! Our core values are fun, sharing, courageous and sustainable which are reflected in everything we do.

We recognise and reward hard work and performance, offering a variety of benefits and career progression opportunities. This includes a generous pension and private healthcare scheme, an above average holiday allowance of 36 days, your birthday off, discounted gym membership and fresh fruit in the office! We encourage you to spend two days each year volunteering with our charity partners and we are committed to investing 4% of salaries into training each year.

What we do?

As the world’s top fundraising private charity donor in 2016, giving back to good causes is our mission. We manage multiple society lotteries promoted by different charities supporting a wide range of causes. Since 2005, our players have raised more than £427 million for over 5,500 charities and good causes across Great Britain and internationally.

Role Summary

Charities are at the heart of the organisation and this position is crucial in helping to deliver the wide-ranging, exciting and incredible work funded by our players. Our impact is focused on four keys areas; collaboration, capability, capacity and leverage. We are a true partner to our charities and our relationship offers far more than just funding.

This year funds raised by our players for charities are anticipated to increase by over 50%. We are committed to ensuring that our players remain connected with the causes they help support. As a funder, we also remain faithful to our funding principles and ensure that we are an enlightened partner in our efforts to make the world a better place for people and planet.

Reporting to the Social Investment and Innovation Advisor, the role will support the delivery of the Postcode Dream Trust Fund and will involve liaising with social enterprises as part of the work of Postcode Innovation Trust.

You will support the work of the charities team by assisting in the administration of the social investment and innovation programmes and the communication of our work to colleagues and players. You will also be supporting your direct colleagues to ensure that the wider Postcode Lottery team remains passionate about the good causes we support.

The right candidate will have experience in managing complex processes and a clear understanding of the charity sector and be able to learn quickly and maintain enthusiasm for the changes in the sector and our related support.

Key Activities

  • Undertake due diligence on organisations being considered for funding including proofreading legal documents and preparation of first stage charity research briefs
  • Provide up to date and relevant content on supported charities for all areas of the business
  • Maintaining Trust websites to ensure content is accurate and up to date
  • Support with monitoring and evaluating of projects and organisations
  • Assist with GB/international field trip preparations
  • Support staff volunteering opportunities with supported charities
  • Contribute to the delivery of team events and special projects including the Charity Gala and the Charity Gathering
  • Support the Trusts helpdesk including screening of phone calls, enquiries and requests
  • Support the delivery of Trustee Board meetings including the preparation of papers for the Board of Trustees and taking of meeting minutes
  • Support the team to use Salesforce effectively, efficiently and consistently
  • Undertake any other admin duties as required to support the Charities Team, including supporting the Deputy Head of Charities with governance

Essential Skills

  • Experience of working in an administration role
  • The ability to manage workload and to juggle priorities
  • Excellent knowledge of Word, Excel and PowerPoint
  • Strong verbal and written ability
  • Strong communication skills

Desirable Skills

  • Experience of content management systems and databases e.g. Salesforce
  • Experience of proof-reading legal documents
  • Experience of working within the charitable sector
  • Understanding of business and financial administration

Personal Attributes

  • Extremely organised and able to manage a complex workload and tight deadlines
  • Must be passionate about charities / good causes
  • Be able to work in a team and independently
  • Ability to take on feedback and make changes pro-actively

Additional Information

Whilst the core hours of the role will be 37.5 hours per week, worked Monday – Friday 9am – 5:30pm, working out with these hours will be required around event times, where necessary time will be given in lieu.

Application notes

Closing date: Monday 10th June 2019

To find out more and to apply, please see the Postcode Lottery website.