This vacancy has now closed

Democracy & Representation Coordinator

  • Full time
  • £24,336
  • Stirling
  • Closing 5th August 2019

  • Advertised from 5th July 2019
  • 50 weeks per Year


An exciting opportunity has arisen to join the University of Stirling Students’ Union to support our democratic and representative work during a time of significant change within the Scottish and UK Higher Education sectors. As Democracy and Representation Coordinator you’ll work in partnership with a range of internal and external colleagues to support the student voice at the University of Stirling, working in a highly flexible and dynamic environment to help facilitate our democratic activities and enhance the student experience for all.

About Us

The University of Stirling Students’ Union was founded in 1967, we’re a high-impact organisation that works to ‘Make Students’ Lives Better’. Our professional teams support our elected student leaders to make change within the University and improve the lives of our students. We’re a bold organisation with big ambitions, with more than 13,000 members and wide range of Clubs, Societies, Sports Teams and Commercial Services; we pride ourselves on offering something for everyone.

About You

We’re looking for a talented and passionate individual to join our Membership Services division. You’ll be driven, using your initiative to support a wide range of organisational initiatives, programmes and projects. Specific duties of the role include:

Democracy, Policy and Representation

  • Promoting and enhancing the democratic, political and campaigning activities of the Students’ Union
  • Acting as Deputy Returning Officer, supporting our Elections’ Committee in the smooth running of our bi-annual electoral process
  • Coordinating our democratic events, from small consultation forums to our main democratic decision-making bodies. As well as, maintaining the Union’s Democratic Policy Archive and assisting student officers in the formation of policy.
  • Supporting and developing all student representatives, including our full-time Sabbatical and part-time Executive Officers
  • Supporting our full-time Sabbatical and part-time Executive Officer to deliver on their manifestos.
  • Support the Union’s module representative network, coordinating their recruitment, development and ongoing engagement.
  • Develop and maintain a database of elected module representatives and identify any gaps in representative coverage. Maintain and update all relevant electronic materials to enable module representatives and faculty officers to work effectively.
  • In collaboration with the Communications Manager, organise and implement Sabbatical Officer Induction and training.
  • In collaboration with the Advocacy and Inclusion Coordinator, support the Sabbatical Officers in widening participation activity.

Academic Quality

  • Act as the staff lead for the appointment and development of the faculty officer team, organising the recruitment and selection processes, coordinating development events and providing one to one and small group coaching on an ongoing basis.
  • Keep abreast of sector and University policy developments.
  • Coordinating and administering the Union’s Recognising and Advancing Teaching Excellence Awards
  • Undertake data analysis of relevant internal/external campaigns and surveys, e.g. RATE (internal) and National Student Survey (external).
  • Act as staff lead for academic quality related activities within learning and teaching to improve meaningful student engagement, in particular the Enhancement Led Institutional Review (ELIR) and Learning & Teaching Reviews (LTRs).

Why apply?

At Stirling Students’ Union every day is different. If you like variety and would like to utilise your skills and experiences to make a difference within a fast-paced environment, then this could be the job for you. The Union offers a generous annual leave entitlement and a range of employee benefits, such as discounted gym membership at Scotland’s very own University of Sporting Excellence. Coupled with a competitive salary for the non-profit sector, there’s plenty of reasons to consider building a career with us.

If you’re a passionate and driven individual, exciting by the opportunity to create change and make an impact as part of a dynamic organisation then we’d love to hear from you.

Application notes

Closing date for applications: 5th August 2019 at 9am

Interviews will be held: 15th August 2019

To apply for the position and for further information, please visit where you will find application form, job description/person spec and equal opportunities monitoring form.

Please return all correspondence to Audrey Burns, Chief Executive. Email:

Work somewhere professional, but different. Build a career with Students’ Unions.