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Are you an enthusiastic payroll professional, with experience managing your own team? We may have the perfect opportunity for you!

Bield is one of the largest housing associations in Scotland and we have an exciting opportunity within our Edinburgh team for a Payroll and Benefits Manager to manage payroll activities and to take ownership of the on-going development of our payroll system and processes.

As the Payroll & Benefits Manager, you will be responsible for all matters relating to Pensions administration and the completion of year-end returns related to PAYE, NI and P11Ds. You will maintain the high quality of service that Bield customers receive while ensuring payroll activities comply with regulatory and statutory requirements. The Payroll & Benefit's Manager will be a primary point of contact with external agencies including HMRC, Pensions Trust and our Human Resource Information System provider.

The successful candidate will possess excellent knowledge of Pensions legislation, defined benefit and payroll systems, specifically iTrent is desirable. It is essential that you have strong prioritisation and time management skills to enable you to meet internal and external deadlines. You will bring experience of advising on pay legislation, being able to communicate effectively and build strong relationships both internally and externally. A previous role within RSL, Social Care or a not-for-profit environment is desirable.

It is essential that the ideal candidate will hold qualifications in a relevant discipline or has at least 3 years' experience in a comparable role. A full valid UK driving licence is also desirable.

In return the Payroll & Benefits Manager will receive a competitive salary, company pension and 34 days holiday (which include 6 fixed public holidays) with the option to buy or sell each year. Bield also offers flexible working.

Please download the Role Profile below to find out more about the role.

Scottish book publisher and charity Floris Books is looking for an organised and pro-active bookkeeper and office manager to join our team of eighteen people.

The job is 30 hours per week and is based in our office in Edinburgh. It is a key role, reporting directly to the Chief Executive: it anchors everything we do in the office. The successful candidate will be reliable and motivated, with a can-do attitude. The heart of the job is bookkeeping and office management, but you should enjoy working in a small team with the added responsibilities and flexibility that are needed when every day is different. You will need excellent computer skills and communication skills, written and spoken.

Key elements of the job

• Responsibility for all aspects of bookkeeping in Sage, including management of our annual audit, supplier invoices and payments, raising some customer invoices (most are handled by our third party distributor), annual royalty payments, journals, bank reconciliation and VAT returns. You should have at least two years’ solid experience in Sage.
• Liaison with key partners and suppliers, such as distributors
• All aspects of office management, including reception, maintaining office supplies, arranging appointments, maintaining schedules
• Logistical support for evening events, from time to time
• Any other support activities which might be required in a small office from time to time

About Floris Books

We produce award-winning children’s fiction and beautiful picture books alongside adult non-fiction on alternative and holistic living. Knowledge of publishing is not required but an interest in books and reading may be an advantage.

Please note that this is not an entry-level position for publishing. Please only apply if you have the relevant bookkeeping and administrative experience.

For more information about the role, pleasevisit our website.

An opportunity has arisen for a motivated individual to join the office of two charities based in Haddington East Lothian as the office administrator/bookkeeper. The British Society of Lifestyle Medicine (BSLM) is a UK charity of over 900 members working with healthcare professionals to improve the health and wellbeing of the population, particularly those suffering from long-term medical conditions. The East Lothian Cardiopulmonary Rehabilitation Group (ELCRG) is a local charity working with those who have cardiac, pulmonary and other long-term conditions to support them to be active and live well.

The postholder will be responsible for the running of the office and managing the various aspects of delivering services to members of BSLM and the individuals served by ELCRG.

Applicants should have a formal qualification or equivalent experience in a related field and have a minimum of three years’ experience in an administrative role, including bookkeeping, within a busy office ideally within a charity or in the public sector. A comprehensive knowledge of Microsoft software including Word, Excel and Access is required. A good understanding of the General Data Protection Regulation requirements is essential.

The post will be for a minimum of 20 hours a week but up to full time can be negotiated by the successful candidate.

The Finance Administrator is responsible for the production of the Signpost Recovery payroll. The postholder is also responsible to the Office Manager and ultimately the Chief Executive for all incoming and outgoing invoices and financial transactions.

The postholder will process financial and payroll transactions in compliance with statutory regulations and requirements to ensure employer obligations are met, and that Signpost Recovery Standing Financial Instructions are adhered to. The post holder will work as a member of the Administration Team.

Main Responsibilities

To plan workload to ensure that invoicing and monthly payrolls are processed on time

To process invoices, petty cash receipts, staff expenses, cash flows, budgets and monthly payroll in accordance with Signpost governance. This includes:

• The completion of appropriate documentation;
• The validation of documentation prior to input, and feeding back discrepancies and advising correct course(s) of action to the Office Manager
• The accurate management and input of banking, financial and payroll data into the appropriate management information systems within strict deadlines;

The verification of data prior to payments being released to ensure a high level of accuracy, taking corrective action as appropriate within required timescales;

The maintenance and updating of all financial records.

To develop and maintain a comprehensive knowledge of complex statutory HMRC Regulations (e.g. tax, national insurance, statutory sick/maternity pay, tax credits, student loans, statutory paternity/adoption leave, Court orders), Auto Enrolment and Signpost Recovery Pension Scheme Regulations in order to ensure:

The correct assessment, calculation and application in relation to employee records and payments;

Compliance with statutory, OSCR and payroll provider requirements.

To provide advice and assistance to Board Member(s), Senior Management, First Line Managers and employees through undertaking tasks such as:

• Explaining complex financial matters in a simplified and clear manner;
• Identifying and seeking to resolve any financial discrepancies or inaccuracies
• Taking follow up action as required in conjunction with internal and external departments in order to resolve issues

Act as the authorised person for financial, banking and payroll transactions, ensuring sensitivity and sound judgement has been applied in determining when and why payments are due.

Establish clear processes and where appropriate propose changes to own work practices to ensure the efficient delivery of procedures as required by legislative, employee and organisational changes

Attend meetings with Signpost Board and Management, as appropriate, to ensure current practices and procedures are working satisfactorily, and where appropriate take corrective action and propose and agree alternative approaches to ensure the quality of financial and payroll outputs.

Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.

Any other reasonable duties as may be assigned by the Office Manager

Knowledge and Expertise Required

Preferably educated to National 5 level in relevant subjects.

Previous experience of working within a finance administration role

Strong numeric skills.

Strong analytical, problem solving and decision-making skills, using judgement to identify complex areas of investigation.

Self-directed ability to manage own workload, and plan, organise and prioritise workload to meet strict deadlines.

Ability to work unsupervised and under own initiative.

Ability to analyse and interpret complex financial and payroll data and calculations and identify errors and discrepancies and use sound judgement when taking corrective action.

Good level of IT literacy skills including ability to use word, spreadsheet and email applications.

Ability to work under pressure.

Strong commitment to quality and customer focused services.

The Duke of Edinburgh’s Award (DofE) is a world leading youth charity which gives all 14-24 year olds the chance to develop skills for life and work. We engage, inspire and empower over 300,000 young people a year across the UK and from every possible background.

The DofE Award is a game-changer. We know that perseverance and passion for long-term goals is linked to success in education, life and work. Our structured programme of volunteering, physical and skills based challenges inspire, guide and support young people to achieve.

We believe that anything is possible and the possibilities are endless. The positive effects of the DofE are proven and far-reaching. Communities are enriched with passionate and driven volunteers, businesses benefit from work-ready, competent recruits and young people are given the confidence to shine.

We are looking for a maternity cover Administration and Finance Officer to join our Scotland Office in Edinburgh.

The Administration and Finance Officer will provide general administrative support to DofE Scotland staff and its partners, with specific responsibility for financial processing and licence administration.

To ensure the smooth management of refuge accommodation, that occupancy is maximized and quality of refuges remain at a high standard.

To ensure all income is collected from Housing Benefit and other sources. To ensure that other ancillary costs for refuges are collected. To liaise closely with the appropriate Department in all issues pertaining to refuge rents, ensuring that all relevant documents are completed and submitted timeously. To collect monies from women as required and keep accurate documentation. To provide regular reports, and to work alongside other Women’s Services team members.

KEY RESPONSIBILITIES

Refuge income/ quality

• Provide accurate and practical assistance in the completion of forms which ensure we receive appropriate payment for refuge. To ensure that all documentation is duly and timeously submitted including application forms (short and long), supporting information/proof of income and requests for information.
• Regularly follow up all applications and requests for information.
• Collect payments of rent, and ensure that all payments are kept up to date, lodged and recorded appropriately and to pursue payment of arrears as per approved guidelines.
• Ensure that all refuge payments are correctly assigned and reconciled with our own Finance Department, Dundee City Council’s Housing Benefit Department and other relevant departments.
• Implement the warning system where there are arrears of any monies due to us by a service user and to advise the line manager if a final warning is recommended.
• Undertake office administration relating to these duties, including the provision of statistical information as required.
• Manage refuge income applications ensuring that the maximum possible progress is achieved in relation to Refuge.
• Maintain an up to date understanding of refuge income such as Housing Benefit and related legislation.
• Admit women, children and young people to refuge.
• Carry out weekly checks of flats and refuges for Health & Safety purposes and ensure that flats are properly maintained by residents and report any difficulties to the Facilities Manager as and when required.
• Maintain and check before and after admission the inventory of furnishings, bedding, crockery, kitchen utensils, etc. pertinent to each flat as and when required.
• Assist in the update of Welcome Packs for refuge properties as and when required.

Services to Women

• Ensure women are provided with accurate information about the rent and benefits entitlement via our information packs and through initial assessments for refuge.
• Make refuge visits to provide direct support to service users in respect of Housing Benefit, claiming other benefits necessary to ensure successful, timeous income and other relevant tasks such as payment collection.
• Refer women to DCC Welfare Rights worker should here be any concerns about their recourse to public funds entitlement or migrant worker status.

Internal

• Work within the policies, standards and procedures required by the law, DWA or funders.
• Assist with the development, monitoring and evaluation of the service.
• Perform administrative tasks timeously to ensure a seamless service.
• Provide financial reports/information as necessary
• Liaise closely with the Finance Worker

Working Approach

• Work collaboratively and assist as appropriate, other DWA workers. This includes regularly attending team/other relevant meetings and keeping colleagues up-to-date on relevant work issues.
• Support the CEO and Directors in creating a positive, supportive and participatory working environment which fulfils the aims and objectives of DWA.
• Reflect on practice to ensure delivery of a professional service and positive learning experience.
• Support the CEO and Directors in creating a continuously improving organisation focused on service users.
• Take a proactive role in promoting equality and anti-discriminatory practice throughout all aspects of the work.
• It is a requirement of the post holder to hold a full driving licence and have access to a vehicle with insurance cover for business use. Please note, applicants who do not meet this criteria will not be shortlisted.

This job description cannot cover every issue or task that may arise within the scope of the post. The post-holder will be expected to carry out other duties from time to time which are broadly consistent with the duties as detailed above.

The post-holder is required to be a member of the PVG Scheme.

Women only need apply under Schedule 9 (part 1) of the Equality Act 2010.

Health Opportunities Team are a voluntary sector agency working to improve the social, emotional and sexual health of young people (aged 12-25) in the Portobello/Craigmillar and Liberton/Gilmerton areas of Edinburgh.

We are looking for a skilled Office Manager to support Health Opportunities Team services by ensuring that the financial, evaluation and administrative needs of the service are met.

Pay Scale: £25,404 - £27,033

Full-time, 35.75 hours a week (including attendance at evening Board meetings every two months).

· Do you have proven track record of carrying out high quality financial work using Sage 50 to ensure effective financial management of the Service?

· Can you undertake monthly bank reconciliation and ensure timely payment of all invoices and acting as a signatory for online banking?

Do you have experience with Survey Monkey?

Do you have good attention to detail and the ability to work to tight deadlines?

Do you have energy and commitment?

Are you up for the challenge of working in a busy office to help us support vulnerable young people?

Are you a dynamic and creative team player?

If you are, then we want to hear from you.

(This post is subject to PVG Disclosure)