Do you have an interest in helping vulnerable people to develop and progress their careers? Are you a whizz with databases and spreadsheets? Do you want to make a difference and be instrumental in helping people lead ‘better lives’?

If so then our Coordinating Administrator role may be the one for you.

Come and join the team at Foundations to Employment, and be part of an exciting new chapter on our journey supporting people across Edinburgh.

About Foundations to Employment

The Foundations to Employment project provides holistic, person-centred one-to-one support for people facing a range of barriers which prevent them returning to work. Using an assertive outreach approach, the project aims to help to stabilise individuals in their daily lives enough that they can move back into work through work-based training and/or volunteering.

About the Role

You’ll be:

• The first point of contact for those reaching out to Foundations to Employment, responding to clients and referrers.
• Supporting the team fully with all admin for the service.
• Managing referrals and enquiries

About you

• You will be a people-person who develops relationships that are person centred. You’ll be a good listener and passionate that everyone deserves the chance to progress in their lives.
• You’ll be solution-focused, and enjoy developing and implementing new ideas.
• You’ll also be highly organised, methodical and conscientious.
• You’ll be proficient in the use of Word, Excel and Outlook, and have experience of using database systems.

How we’ll support you

This role will be fully supported by the Learning and Work Manager and the Foundations to Employment team. You will be given full training on all aspects of your role. You’ll also have access to wider Cyrenians support, including our learning and development programme, and staff wellbeing services.

About us

At Cyrenians we tackle the causes and consequences of homelessness. We understand that there are many routes into homelessness and that there is no ‘one size fits all’ approach to supporting people towards more positive and stable futures. That’s why all our work is values-led and relationships-based.

Our values

Compassion: We believe that everyone should have the chance to change, no matter how long that might take.

Respect: We believe in tolerance, acceptance, valuing diversity and treating each other as equals.

Integrity: We are committed to the highest quality of work, grounded in honesty, generosity, sincerity and professionalism.

Innovation: We are willing to take risks, challenge convention and be very creative in our search for new ways of working, in particular by taking account of the environmental impact of our decisions.

Why apply for this role?

As HR/OD Assistant, you will have the opportunity to support the delivery of our people strategy and be at the heart of delivering our organisational vision.

This is an exciting time to join the CHS HR/OD team as the organisation continues to evolve in line with the delivery of ‘The Promise’ and wider transformation. Your insight will be crucial in delivering high quality HR/OD services and facilitating ongoing engagement through this change. You will be working within a small HR/OD team continuing to build our People Culture and ensure that CHS is a great place to work now and in the future.

Please find instructions on how to apply at the bottom of the page.

Key Responsibilities

• Provide administrative support to the HR/OD Lead and Coordinator in relation to policy development and review, working in partnership with our CHS Staff Forum to ensure that all employment and organisational development procedures, processes and people related activities best fit CHS, legislation and remain current and sustainable;
• Provide first line support to managers and manage the HR inbox;
• Together with the HR/OD Coordinator, continuous improvement of efficient systems and procedures which support the daily functions of the HR/OD Team, ensuring information is managed appropriately and in accordance with data protection requirements;
• Act as first point of contact for line manager and forward queries as required.
• Payroll, people finance and contract administration

Our HR/OD team

Our HR/OD team comprises currently of HR/OD Lead and HR/OD Coordinator. The role of the team is to support our National Team consisting of just under 50 colleagues. We want to support our people in working toward our vision and mission, and the team is passionate about delivering quality as well as creative HR/OD service. You will support this small, dynamic and innovative team while collaborating with other departments and teams across the wider organisation.

Life at CHS

Our 2,500 volunteer Panel Members take part in children’s hearings in their local areas, making decisions with and for infants, children and young people. Our organisation also supports a network of 22 Area Support Teams made up of 400 volunteers who support Panel Members in their local communities.

As an organisation that works within the children’s hearings system, we are passionate about making a positive contribution to improving outcomes for Scotland’s infants, children and young people.

You can read more about our core values HERE as well as view an introductory video to our organisation. We also offer a generous benefits package from hybrid working, flexi hours and a fantastic pension scheme - you check out our full benefits summary HERE.

Diversity and Inclusion

CHS is an equal opportunities employer. We encourage diversity and are committed to creating an inclusive environment for all employees. We actively encourage applicants from all protected characteristics and are committed to providing any reasonable adjustments required during application and assessment process, and upon joining us.

We are currently seeking a well organised and supportive Business Administrator who will be responsible for the financial and administrative aspects of the charity in association with the three other members of staff plus a voluntary board of directors.

The Wildlife Information Centre (TWIC) is an environmental charity with an established reputation for excellence in the provision of biodiversity data within south-east and part of central Scotland. TWIC currently holds over 3.6 million species records as well as extensive habitats and designated sites information. Our programme of events supports new and existing recorders and stimulates interest in biological recording amongst the wider public.

Key responsibilities:

• Prepare and monitor the annual budget and prepare financial and work reports.
• Carry out day to day financial transactions and bookkeeping, and liaise with the accountants regarding annual reports and returns.
• Manage TWIC’s client contracts including the Service Level Agreements and NatureScot grant claim.
• Coordinate regular board meetings, AGM and prepare appropriate reports and papers.
• Oversee office operational requirements, including office security, Health and Safety and UK GDPR.

Download the application form, full job description and person specification below.

Are you passionate about supporting services to help people live a better life?

Do you want to work for a charity where your health and wellbeing matter just as much as the people you support?

Do you want to be part of a trauma-informed team where you will be supported to develop creative and flexible ways of working?

Do you want a job where no two days are the same, working in a dynamic environment where you will be supported to develop new skills?

At LinkLiving, our values and people are at the heart of everything we do including how we recruit our staff. It is important for us to find people who share our values, which are:

• Empathy (listen to and understand an individual’s needs and circumstances)
• Respect (treat others the way they wish to be treated)
• Integrity (be honest and have strong moral principles)
• Caring (show kindness and concern for others)

LinkLiving is a Scottish health and wellbeing charity that supports people to manage or overcome the effects of negative life experiences (including trauma, mental health challenges, poverty and inequality) so that they can build on their strengths and aspirations in order to live their best possible lives. We support people through a range of models including:

• Personal development and employability programmes
• Self-help coaching
• Supported accommodation
• Care at home
• Housing support
• Befriending
• Social cafes

The Business Administration and Finance Officer will provide a customer-focused and comprehensive administrative support to the LinkLiving Edinburgh services. This post involves interacting with members of the management team, staff, partner agencies and the people we support.

The post will provide administrative support to three functional teams, offering different services to frontline staff, management and the people we support. The position will involve collaborating across multi-disciplinary teams, with a number of external agencies, financial invoicing, pre-paid credit cards and record-keeping, facilities management and general reception duties at the LinkLiving hub.

We are seeking a full-time Business Support Assistant to join our team. This post will provide a full range of business and administrative support to Scottish Families’ staff across the whole organisation, in liaison with the PA to the CEO/Business Support Assistant.

The post-holder will be responsible for assisting in the development, maintenance and implementation of organisational and office systems, including our Salesforce Client Record Management (CRM) system; supporting financial processing systems; providing business support for the Scottish Families team; assisting with event management, including planning and delivery; liaising with partner organisations and family members affected by someone else’s alcohol or drug use; and maintaining high levels of confidentiality and discretion.

The post is based at Edward House, Glasgow – Scottish Families’ national office. (Note that staff are currently working between home and office). The post is a national support role and so involves occasional travel and very occasional out-of-hours working for meetings and events. The post is part of the Scottish Families’ staff team, is supervised by the CEO, and involves close liaison with the PA to the CEO/Business Support Assistant.

We are seeking applicants with a minimum of SVQ Level 3 in Business Administration or relevant discipline, with experience of managing corporate correspondence; financial processing, systems and record keeping; office management and event management (planning and delivery). Candidates should have outstanding IT skills including full range of Microsoft packages, be able to produce high quality reports, presentations and other documents; work on own initiative with excellent organisational skills and the ability to prioritise workload. Candidates must be able to deal appropriately with confidential and sensitive information, and work to a high standard within deadlines and with minimal supervision. Effective interpersonal and communication skills are essential.

Due to an internal promotion, a fantastic opportunity has become available within the fundraising function of Alzheimer Scotland to support the Stakeholder Engagement team to deliver significant income from a variety of different income streams and sustain our mission to ensure nobody faces dementia alone.

The role can be based in either our Glasgow or Edinburgh offices. There will be a requirement to attend office premises, as well as a requirement for attendance over several locations from time to time for specific purposes, as directed.

The Stakeholder Engagement Administrator will often be the first point of contact for external stakeholders, so we are looking for someone who is passionate about delivering first class supporter care and making this as efficient as possible. You will be integral in creating a meaningful exchange with our most valued new and existing supporters.

You will also be responsible for the management of our merchandise and stock so organisational skills are paramount to this role. We want someone who is a process fanatic and can complete reports and tasks to a high standard.

In the role you will need to exhibit a collaborative approach to working with the Stakeholder Engagement team, supporting the team on key projects and administrative tasks, as well as other internal and external stakeholders. You will play an instrumental role in the success of our activities and will use your initiative and creativity to solve problems and pre-empt team needs.

We are looking for someone with a with a can-do attitude who can thrive within a fast-paced, varied environment. You will be comfortable working independently, a self-starter with meticulous attention to detail. Successful applicants will have a positive approach to dementia, along with excellent communication skills and a caring attitude. A willingness to learn and participate in training, will also be expected.

In return we offer a fantastic range of benefits along with a supportive approach to work life balance. We are an innovative organisation, and this role is a opportunity for someone with aspirations to develop their career in the third sector.

Capital City Partnership (CCP) is an arm’s length company of the City of Edinburgh Council and is tasked with the operational development, management and support of local and regional employability and poverty reduction measures. It takes a flexible approach to changing economic conditions, needs and opportunities but its core functions comprise:

• The management of all employability related grants and contracts awarded to external providers by the council and other key partners
• The management of assessment processes related to bids received for such grants and contracts and making recommendations for funding
• The provision of policy advice, research, and development support (including secretariat functions) to the city’s Jobs Strategy Partnership and partners
• The development and maintenance of common communications and management information infrastructure for the Jobs Strategy Partnership
• Development and support of the Joined Up for Jobs network and the Joined Up for Business partnership
• Provision of support to the Edinburgh and South East Scotland City Region Deal skills programme.
• Management of the UK Shared Prosperity Fund allocation for Edinburgh.

Job Purpose

A Programme Administrator is required to bring a wide-ranging skillset to the delivery of the UK Shared Prosperity Fund (UKSPF) programme in Edinburgh. The post sits within the UKSPF team which consists of a manager and one other officer. You can read more about the UKSPF Fund here. The fund aims to:

• Boost productivity, pay, jobs and living standards,
• Spread opportunities and improve public services,
• Build a sense of community, local pride and belonging, and
• Empower local leaders and communities.

The £9 million allocation for Edinburgh is funding 31 projects under the themes of Communities and Place; People and Skills; and Local Business Support. In this role, the Programme Administrator will support the Grants Manager to ensure effective contract management and to maximise the potential for building constructive partnerships across the programme. The Officer role will support the fulfilment of reporting requirements and help to build a public profile for the programme by supporting communications.

The role is to provide administrative support to the UKSPF team. Your key responsibilities will be:

• Supporting contract management including tasks such as handling invoices and memos, updating financial trackers and other records, and supporting the effective management of data including through use of Excel and our Helix database.
• Supporting communication with projects including sending reminders, scheduling meetings, and dealing with enquiries.
• Assisting in the organisation of meetings and events such as booking venues, liaising with guest speakers, attendees, issuing invites, collating presentations and welcoming guests.
• Assisting with the management of a website and social media accounts including uploading content.
• Producing and collating reports from the Helix database system.
• Collaborating with internal teams to maximise opportunities and efficiency across all CCP strategy and cross-over projects.
• Taking minutes and records of meetings.

For further details about the role, please download the Job Description Below.

We are looking for an administrator to oversee and ensure the effective delivery and day to day performance of our Short Course Programme.

We pride ourselves in delivering high quality training with an enthusiastic and highly qualified professional training team. Our Short Courses are mandatory training and CPL courses for the Social Care and Childcare sectors e.g. First Aid, Moving and Handling, Food Hygiene, Epilepsy, Adult Support and Protection etc. We deliver group bookings as well as an open programme.

The role would include liaising with trainers, purchasers and course participants for course booking, information and support. Administrative duties include processing bookings, supplying course materials, maintaining records of courses, preparing information for invoicing and producing/issuing certificates.

Some courses are delivered on-site in our training suite, the short course administrator will prepare the training room and refreshments as required.

This role would be suitable for someone with excellent communication skills, who has experience in a customer-facing role. The successful applicant would also need to have experience using Microsoft Office packages, and excellent organisational skills. Some marketing experience would be preferred but is not essential.

We are a small organisation so the ability to work independently and to self-motivate is essential, as well as being a supportive member of a small admin team. We aim to provide a supportive environment for our staff, and provide opportunities for development in their role where possible.

About Us

Training for Care is an educational not-for-profit organisation delivering vocational training and short courses in Social Care and Childcare. We have a long history of providing high quality learner focussed training to all levels of staff in the sector and we work with a variety of organisations, from the public, private and voluntary sectors.

Training for Care is based in Edinburgh and delivers training throughout Scotland.

We are looking for an amazing General Manager across all our services (children’s shop, creative workshops and Toy Library ), full time (37.5 hours per week, five days per week including at least one Saturday each month).

This role is critical to the organisation and we are looking for someone who is skilled and experienced in the following:

• People Management
• Planning and Administration
• Retail/Community Services

An exciting opportunity has arisen to work with the biggest Union in East Ayrshire and the biggest union in the U.K., UNISON.

We are looking for an enthusiastic and hard working individual to become the administrative support for the branch. This is a varied and challenging role that can range from writing our branch minutes to updating our social media to representing the branch at recruitment events. Therefore we are looking for someone with experience of administration roles and / or experience of working within the trade union movement.