goodmoves

We are looking for an enthusiastic individual with the right values to join our service assisting and supporting vulnerable homeless people to achieve better lives.

The successful candidate will be expected to complement the work of our support teams by ensuring the security of the building through observation and checks, maintaining health, safety and hygiene standards and following procedures such as for financial transactions, admissions and leavers, housing benefit, incident reports and building repairs reports.

You should have sound literacy and numeracy skills and experience of dealing with challenging behaviour. Other essentials include: experience of team working; good verbal communication; the ability to interact with people in an appropriate and positive way; and, above all, the determination to make a difference in the lives of our service users.

3 to 4 night shifts per week from 21:00 – 05:00 on a rolling rota basis. There are good opportunities for overtime and development due to part-time status of this position.

In return, we will offer you excellent learning and development opportunities, competitive annual leave entitlement, pension scheme, access to employee assistance programmes such as counselling, and life assurance.

Scottish book publisher and charity Floris Books is looking for an organised and pro-active bookkeeper and office manager to join our team of eighteen people.

The job is 30 hours per week and is based in our office in Edinburgh. It is a key role, reporting directly to the Chief Executive: it anchors everything we do in the office. The successful candidate will be reliable and motivated, with a can-do attitude. The heart of the job is bookkeeping and office management, but you should enjoy working in a small team with the added responsibilities and flexibility that are needed when every day is different. You will need excellent computer skills and communication skills, written and spoken.

Key elements of the job

• Responsibility for all aspects of bookkeeping in Sage, including management of our annual audit, supplier invoices and payments, raising some customer invoices (most are handled by our third party distributor), annual royalty payments, journals, bank reconciliation and VAT returns. You should have at least two years’ solid experience in Sage.
• Liaison with key partners and suppliers, such as distributors
• All aspects of office management, including reception, maintaining office supplies, arranging appointments, maintaining schedules
• Logistical support for evening events, from time to time
• Any other support activities which might be required in a small office from time to time

About Floris Books

We produce award-winning children’s fiction and beautiful picture books alongside adult non-fiction on alternative and holistic living. Knowledge of publishing is not required but an interest in books and reading may be an advantage.

Please note that this is not an entry-level position for publishing. Please only apply if you have the relevant bookkeeping and administrative experience.

For more information about the role, pleasevisit our website.

Scottish Book Trust is a national charity changing lives through reading and writing.

Do you want to help us transform lives through reading and writing?

We are seeking an enthusiastic CRM Assistant to support the CRM Manager in administrating our new CRM system.

have the power to change lives. A love of reading inspires creativity, improves employment opportunities, mental health and wellbeing and is one of the most effective ways to help break the poverty cycle. We work towards a Scotland where everyone has an equal opportunity to thrive through literacy.

This is an exciting opportunity for someone who is experienced and enthusiastic in data management. We are looking for someone who can use initiative and creative approaches to help staff get the best from our CRM in delivering programmes efficiently and effectively.

An opportunity has arisen for a motivated individual to join the office of two charities based in Haddington East Lothian as the office administrator/bookkeeper. The British Society of Lifestyle Medicine (BSLM) is a UK charity of over 900 members working with healthcare professionals to improve the health and wellbeing of the population, particularly those suffering from long-term medical conditions. The East Lothian Cardiopulmonary Rehabilitation Group (ELCRG) is a local charity working with those who have cardiac, pulmonary and other long-term conditions to support them to be active and live well.

The postholder will be responsible for the running of the office and managing the various aspects of delivering services to members of BSLM and the individuals served by ELCRG.

Applicants should have a formal qualification or equivalent experience in a related field and have a minimum of three years’ experience in an administrative role, including bookkeeping, within a busy office ideally within a charity or in the public sector. A comprehensive knowledge of Microsoft software including Word, Excel and Access is required. A good understanding of the General Data Protection Regulation requirements is essential.

The post will be for a minimum of 20 hours a week but up to full time can be negotiated by the successful candidate.

The Office Manager is a vital role within the organisation and provides oversight for all internal business activity as well as direct line management responsibility for the administrational team. We require an accomplished, confident and competent individual who thrives while working in a dynamic environment. You will be exceptionally organised, possess excellent time management skills and have an eye for detail.

Reporting to the Chief Executive, this role has the key task of ensuring that the office runs smoothly on a day to day basis. It will be your responsibility to ensure key processes are in place to support financial, human resource and business administrational processes and that that these are well understood by others as appropriate.

MAIN RESPONSIBILITIES:

Accountability for the main office management tasks including:

• Supporting company operations by maintaining office systems and supervising staff
• Maintaining office series by organizing office operations and procedures
• Liaison with contractors and suppliers and ensuring the efficient and effective ordering and management of office supplies and equipment. This will include negotiation of supplier charges and costs as appropriate
• Human Resource management
• Health and Safety
• Payroll and financial systems
• Estate Management
• Developing and defining procedures for retention, protection, retrieval, transfer and disposal of records
• Daily management of the cleaning contract
• Management and maintenance of organisational insurance policies
• Management of a smooth-running reception and telephone service to the business
• Develop and maintain an internal room booking system for meetings
• Dealing with correspondence, complaints and queries
• Attending meetings as required with senior management
• Monitoring staff attendance

To ensure that key processes are in place to support efficient Human Resource practices, this includes the management of the recruitment and induction processes, the maintenance of personnel files and the recording of all workforce training activity

Responsibility for the financial management processes within the organisation including:

• Achieves organizational financial objectives by preparing an annual budget, scheduling expenditures, analysing variances and initiating corrective action
• The provision of accurate and up to date financial information in relation to all areas of service
• Highlighting to the relevant manager any potential areas of overspend or disparity
• Estimating costs and producing budgets
• Oversight of the maintenance of the payroll system for staff and ensuring clear written processes are in place which others can clearly understand
• Provide financial reports as required to the Board, Chief Executive or Head of Service
• Oversight of the invoicing process, the processing of expenses and the management of the pensions and benefits administration
• Creating and maintaining excel sheets as required

Accountable for Health and Safety within the building- including the completion of the Health and Safety Log, advising on training requirements in relation to Health and Safety and carrying out regular fire equipment checks, fire alarm testing and fire evacuation drills

To maintain an accurate register in terms of:

• Organisational Policies and Procedures
• Key holders
• Staff training
• Staff car insurances
• Disclosure Scotland Checks

Direct line management for the Finance Assistant, overseeing the quality of work, performance management and any associated human resource requirements. This will include the provision of supervision and annual personal development reviews

The provision of direct administrational support to:

• The Board of Directors
• PA services to the Chief Executive and Head of Service

Any other reasonable duties as determined by the Chief Executive

KNOWLEDGE / SKILLS AND EXPERTISE REQUIRED

Educated to HNC level in Admin Qualification or Business management

Previous office/administrational management experience, ideally within charity or statutory agency environment

Previous experience of the management of service contracts

Excellent IT skills – proficient in Windows, Word, Excel and PowerPoint

Experience of budget management and reporting

Knowledge of financial transaction processing

Knowledge of human resource and payroll systems and processes

Experience in the management of payroll systems

Excellent verbal and written communication skills

Excellent customer service skills; and experience in dealing with challenging situations

Professional and positive approach to work, acting as a role model for other members of the team

Excellent organisational skills.

The Office Manager will contribute to a positive team environment, creating and maintaining a working atmosphere which produces high morale and engagement from the team. Diplomacy, professionalism, proactivity and outstanding time management are characteristics held by the successful candidate.

The Finance Administrator is responsible for the production of the Signpost Recovery payroll. The postholder is also responsible to the Office Manager and ultimately the Chief Executive for all incoming and outgoing invoices and financial transactions.

The postholder will process financial and payroll transactions in compliance with statutory regulations and requirements to ensure employer obligations are met, and that Signpost Recovery Standing Financial Instructions are adhered to. The post holder will work as a member of the Administration Team.

Main Responsibilities

To plan workload to ensure that invoicing and monthly payrolls are processed on time

To process invoices, petty cash receipts, staff expenses, cash flows, budgets and monthly payroll in accordance with Signpost governance. This includes:

• The completion of appropriate documentation;
• The validation of documentation prior to input, and feeding back discrepancies and advising correct course(s) of action to the Office Manager
• The accurate management and input of banking, financial and payroll data into the appropriate management information systems within strict deadlines;

The verification of data prior to payments being released to ensure a high level of accuracy, taking corrective action as appropriate within required timescales;

The maintenance and updating of all financial records.

To develop and maintain a comprehensive knowledge of complex statutory HMRC Regulations (e.g. tax, national insurance, statutory sick/maternity pay, tax credits, student loans, statutory paternity/adoption leave, Court orders), Auto Enrolment and Signpost Recovery Pension Scheme Regulations in order to ensure:

The correct assessment, calculation and application in relation to employee records and payments;

Compliance with statutory, OSCR and payroll provider requirements.

To provide advice and assistance to Board Member(s), Senior Management, First Line Managers and employees through undertaking tasks such as:

• Explaining complex financial matters in a simplified and clear manner;
• Identifying and seeking to resolve any financial discrepancies or inaccuracies
• Taking follow up action as required in conjunction with internal and external departments in order to resolve issues

Act as the authorised person for financial, banking and payroll transactions, ensuring sensitivity and sound judgement has been applied in determining when and why payments are due.

Establish clear processes and where appropriate propose changes to own work practices to ensure the efficient delivery of procedures as required by legislative, employee and organisational changes

Attend meetings with Signpost Board and Management, as appropriate, to ensure current practices and procedures are working satisfactorily, and where appropriate take corrective action and propose and agree alternative approaches to ensure the quality of financial and payroll outputs.

Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.

Any other reasonable duties as may be assigned by the Office Manager

Knowledge and Expertise Required

Preferably educated to National 5 level in relevant subjects.

Previous experience of working within a finance administration role

Strong numeric skills.

Strong analytical, problem solving and decision-making skills, using judgement to identify complex areas of investigation.

Self-directed ability to manage own workload, and plan, organise and prioritise workload to meet strict deadlines.

Ability to work unsupervised and under own initiative.

Ability to analyse and interpret complex financial and payroll data and calculations and identify errors and discrepancies and use sound judgement when taking corrective action.

Good level of IT literacy skills including ability to use word, spreadsheet and email applications.

Ability to work under pressure.

Strong commitment to quality and customer focused services.

Exciting times! get2gether has just celebrated its 7th birthday and we believe we’ve achieved a lot – we organise social opportunities for adults with disabilities in Edinburgh and the Lothians and our membership is growing. Thanks to continued funding from the National Lottery and Scottish Government our future is secure until at least March 2021.

As Edinburgh Events Co-ordinator, you will be organising a range of ‘ordinary’ events in ‘ordinary’ places in co-production with our members. You’ll be attending and facilitating these events (including evenings and weekends). You will work closely with our Ambassadors, Events Team and members, encouraging them towards greater independence.

The successful candidate will demonstrate

• excellent planning and co-ordinating skills
• The ability to network and build strong relationships with members and potential members
• Skills in networking across all sectors
• An understanding of person–centred working
• Strong inter-personal skills
• Initiative, enthusiasm and flexibility

The Pleasance Lifehouse is seeking a highly motivated and dynamic Night Welcome Worker to assist homeless individuals with achieving better lives. The centre is a homeless accommodation situated in Edinburgh’s city centre. It is a progressive, forward thinking project that offers a wide range of support services to its clients.

Key Responsibilities include offering front of house services to clients, ensuring they are signed in or out where required and their queries are handled in a professional manner, referring them to support staff where required. In addition you will:

• Accurately record messages, conduct follow up telephone calls, update log books, handover and H&S records etc.
• Work with clients to resolve conflict using de-escalation skills where appropriate
• Complete building checks which may include patrols of the building
• Carry out some admin, cleaning and laundry duties

The successful candidate will be able to demonstrate motivation towards supporting vulnerable clients to achieve focussed and positive life outcomes. You will be eager to work within the ethos of The Salvation Army, with good customer service and time management skills and the ability to prioritise workload.

Benefits: 25 days annual leave + bank holidays; a contributory pension scheme; season ticket loan; an employee assistance programme

Appointment subject to satisfactory references, proof of right to work in the UK and a satisfactory Disclosure check.

We require an enthusiastic and motivated person with good communication and administrative skills to provide admin support to our busy office team. You will cover a wide range of admin tasks including reception, answering and dealing with calls to and from housing associations and clients re. packs, arranging deliveries and collections for packs and donations of household items, petty cash, maintaining filing systems, recording data, updating social media, monitoring and ordering supplies as well as helping assemble packs when necessary, light cleaning duties and offering support to staff and volunteers across the organisation. In house training will be provided and if applicable there is the possibility of studying for a Modern Apprenticeship.

A Job Description is available for download below.