Age Scotland is the national charity for older people. We work to improve the lives of everyone over the age of 50 so that they can love later life.

We support and enable hundreds of communities and older people’s groups across Scotland. We provide information, friendship and advice through our free helpline, publications and workshops. We tackle loneliness and isolation with our Community Connecting Service and much more.

We work in Scotland with older people’s groups who provide vital activities and services for older people in their local community. We campaign on the issues that older people tell us are important to them.

Our Fundraising Team are looking for an Interim Fundraising & Marketing Assistant to provide administrative support to fundraising and marketing initiatives and create and maintain efficient processes for managing donor information and income.

The post will be a blend of office based (in Edinburgh) and home-based work.

Due to the Covid outbreak in the UK, we have adapted our way of working to ensure the ongoing delivery of services, while minimising risk to our employees. Depending on guidance from the Scottish Government regarding the lifting of lockdown restrictions, this role may initially be completely home based, incorporating office work and face to face contact when it is safe to do so.

In return for your expertise and commitment to our values you’ll receive a generous holiday allowance, a range of learning and development opportunities, optional healthcare benefits and a contributory pension scheme with employer contributions of up to 9%.

If you have the skills, experience and ambition required to fulfil this role, then please apply now.

• Are you a confident and experienced administrator, used to working in a busy and diverse office environment?
• Are you self motivated, organised and flexible in your work?
• Do you believe people with disabilities should have the same opportunities in life as everyone else?

If your answer to these questions is “Yes”, then you may be the person we are looking for!

Key supports people with a range of disabilities across Scotland.

The successful candidate will provide administrative support to managers and worker teams at our Inverness & Nairn service. Applicants should have relevant administrative experience, including familiarity and relevant skills with Microsoft Office products as well as experience of keeping financial records and use of recording and reporting of information systems.

Applicants should also have some understanding of the needs of people with disabilities as the role may involve some contact with the people we support within the office environment.

Ypeople is delighted to announce that we are recruiting for a number of posts to work in our new Glasgow Intensive Family Support Service (GIFSS). Working in partnership with the Glasgow City Health and Social Care Partnership and other Third Sector providers, the GIFSS service will promote the wellbeing of children and young people by adopting a whole family approach, ensuring families have the support that they need, when they need it to enable children and young people to stay at home with their families and thrive.

The Administrator will provide an organised and efficient general and finance Administrative support to Ypeople Intensive Family Support (GIFSS) team, in addition to being the first point of contact for enquiries into the service.

We would love you to apply for this role if...

• You have a relevant qualification at SCQF Level 7

• You are fully computer literate with extensive knowledge of Microsoft Office programs – Word, Access, Excel and Outlook

• You have experience of maintaining accurate and auditable financial and administrative records.

• You have the ability to work under pressure and meet deadlines.

You would love to work in this role if...

• You enjoy planning and organising your workload to utilise time and resources effectively.

• You have the confidence to work on your own initiative as well as part of a diverse team

• You will show with young people and families with an open-minded and non-judgmental outlook.

• You are excited to work in an organisation that celebrates your participation and offers you development opportunities

What you will be doing

• Responding to the administrative needs of the GIFSS team in a flexible manner

• Effectively dealing with mail, telephone calls and general enquiries relating to all services.

• Setting up meetings, appointments and issuing general correspondence on behalf of all CYP services.

• Carrying out sales ledger duties to a high standard, including raising invoices, issuing financial statements, payment reminders and credit control.

Full details can be found in the Job & Person Specification in the Application Pack.

For any informal queries about the role please contact Operations & Business Manager Joanne Glennie on j.glennie@ypeople.org.uk

PURPOSE OF THE ROLE

To provide support and assistance to the Dundee Women’s Aid team to enable the best possible service to be provided to service users.

KEY TASKS & RESPONSIBILITIES

• Duties of the role include the moving and handling of items when supporting service users, manual handling of personal belongings to help service users move items in between refuge facilities and new homes.

• Receive families and admit them to flats, at the same time explaining rules and conditions. This includes transporting them and their belongings to refuge

• Provide an induction to new residents on the heating system, security of the premises and electrical equipment.

• Where appropriate assist women in refuge with the completion of forms, etc.

• Assist with the collection of charges due from residents in refuge, issue receipts, keep records of cash collected, payments due/in arrears, deposit cash at DWA office base

• Cover for the other Facilities staff in their absence

• Clean and prepare refuge properties for occupation by service users when the cleaner needs additional help

• Liaise with the Senior Facilities Worker in preparing refuge properties for occupation

• Carry out Weekly Checks of flats and refuges for Health & Safety purposes and ensure that flats are properly maintained by residents and report repairs to the landlord, pass any difficulties to the Senior Facilities Worker

• Respond to ad hoc Health and safety checks including CCTV

• Maintain and check periodically the inventory of furnishings, bedding, crockery, kitchen utensils, etc. pertinent to each flat.

• Complete DIY repairs and maintenance tasks including painting and decorating

• Ensure that immediately prior to a family vacating the accommodation the inventory is checked.

• Assist with the maintenance of the storeroom and goods therein in a proper and tidy manner and ensure all necessary paperwork for the receipt/and/or issue of resources is completed.

• Provide general admin support to the team including filing, photocopying, maintaining a ready supply of forms such as housing benefit, etc., supplies of stationery.

• Ensure all resources are replenished and accessible

• Assist in the update of Welcome Packs for refuge properties

• There may be a requirement to work out with normal working hours on occasions.

• The post holder is required to travel extensively throughout Dundee. It is a requirement of the post holder to hold a full driving licence and have access to a vehicle with insurance cover for business use. Please note, applicants who do not meet this criteria will not be shortlisted.

This job description cannot cover every issue or task that may arise within the scope of the post. The post-holder will be expected to carry out other duties from time to time which are broadly consistent with the duties as detailed above. The post-holder is required to be a member of the PVG Scheme

We are recruiting a Business Support Manager who shares our passion and commitment to help direct the organisation to achieve our collective goals.

The Charitable / Third sector in Scotland is evolving and this is an exciting time to be taking part in the changes. RAMH has an enviable reputation for innovation and quality and your contribution will be essential to maintain and build on these platforms.

The postholder will work closely with and provide supervisory guidance to key areas of Administration and Human Resources within the organisation, ensuring continuity and common work practices between ‘Core’ business functions.

You will take a lead role, supported by Senior Management Team colleagues, to embed and exemplify the culture and ethos of Leadership associated with RAMH in this area of work. You are required to be flexible in response to the development of this role and the wider expectations of the operating environment.

You should hold a professional qualification or SCQF Level 9.

We are a Fife wide independent charitable organisation providing free, confidential information, counselling and support to anyone affected by rape and sexual assault at some time in their lives.

A highly motivated and energetic individual is required to provide administrative support to the service.

Please note the working pattern for this role is 4 x 4 hour days & 1.5 hours Friday.

Only women need apply under Schedule 9, Part 1 of the Equality Act 2010.

The successful candidate will be subject to an enhanced PVG check.

We are growing our team by employing a Digital Learning & Admin Assistant to support our newly launched social enterprise, JRS Knowhow, to develop our systems and services, to enable us to reach new partners and clients.

We are looking for someone with an interest in both digital and learning and development, who is keen to work for a value-driven organisation in the non-profit sector.

Our vision is a Scotland where people understand their rights and how to protect them, and organisations understand their legal duties to promote equality and identify how to work towards a fairer, more equal and inclusive society. We aim to make training and learning accessible, inclusive, engaging and fun.

We are particularly looking for someone with strong writing and IT skills, who is highly organised, dynamic and enjoys creative projects. A degree or relevant qualification is not a prerequisite for this role.

The West of Scotland Deaf Children’s Society (WSDCS) is an affiliated charity of the National Deaf Children’s Society (NDCS). We are committed to creating a world without barriers for deaf children and young people. We are based in and work in the West of Scotland.

WSDCS is an established Scottish Charity committed to providing support to families with a deaf child in the West of Scotland. We have a long tradition of working in a positive way with families, keeping them at the centre of everything we do. We are an organisation led by a group of dedicated volunteers with direct experience of having a deaf child and committed to providing excellent support and services to families.

We are looking for an exceptional Finance & Administration Officer who can make a big difference to the lives of deaf children and their families in West Scotland. The focus of the role will be to ensure the smooth-running daily operations of the charity. The post holder will be tasked with supporting the organisation in a number of ways, such as internal and external communications, scheduling, bookkeeping, data entry/collation, funding applications and supporting the governance of the charity.

A key attribute of a great administrator is effective communication. Someone who will collaborate with colleagues, oversee the operations within the charity, communicate with committee members and support strategy and development. Any issues which arise around office resource or administrative points, they will more than likely take ownership of and deal with the situation.

They will also provide information and support to families and carers of deaf children and young people and support our wider programme of activities for local families with our dedicated team.

WSDCS works closely with NDCS and other professionals and organisations across sectors to provide the best possible support for families who have a deaf child. We work closely with NDCS to ensure a consistent and high-quality support and information is available and our family officers works to the same child centred principles and practice.

The Neurological Alliance of Scotland is an umbrella body of over 50 neurological charities across Scotland and the UK. In partnership with our members, we inform policy, raise awareness and support improvements in services. We aim to make sure that the experiences of people with neurological conditions and those around them are recognised.

The Alliance is overseen by an Executive with day-to-day operations managed by a Programme Director. As a result of recent growth and expansion of our work we need some freelance admin support to support our Programme Director and our ambitious plans.

NAoS Admin Assistant

This is an exciting and challenging role to support the Programme Director in the delivery of key projects and day to day operations.

The person will be proactive, highly motivated with good communication and project management skills and an attention to detail for a varied workload. This role will involve a wide range of admin tasks and event management.

Tasks will include:

Membership

• Issue new member welcome packs and updates to members as required.
• Welcome new members through the newsletter and social media
• Administer our annual membership subscriptions, liaise with Engage Renfrewshire to raise invoices for new members, and any bank info required
• Liaise with members for invoice payments
• Maintain a list of current members, including contact information and various mailing lists
• Research potential new members

Communications

• Monitor the info@ email account and deal with any newsletter related emails
• Assist Programme Director with the monthly newsletter production
• Scope out and drive content for the Facebook account

Website

• Ensure all members have their logo on our website
• Check all links on the NAoS website are live and remove any that are defunct
• Produce google analytic reports on website visitors, click rates and pages most viewed

Events

• Assist with preparing for all events including the AGM, Members’ Meetings and other events as required
• Take minutes at all Executive Meetings, Members’ Meetings and Policy Group meetings
• Create an annual list of awareness days, weeks and months and liaise with related third sector members to see if we can support any of their activities during those periods

Intelligence gathering

• Be the point of contact for all NAoS Reps attending external meetings – collect external meeting forms

Operational activity

• Support policy and campaigning as directed by Programme Director
• Support the running of the specialist interest groups

Salary and hours

We are looking for freelance admin support. The post is funded for approx. 10 hours per week and the remuneration is £15 per hour. This is a 6-month contract in the first instance with the expectation that this will extend to 12 months. The post is available for immediate start.

This post will be homebased.

The Part-time Administrator contributes to the smooth running and administration of the support services required to offer an efficient and values-based professional counselling service. This post includes administrative support for the ‘PF Young Adults’ (PFYA) Service, which operates on a Saturday.

Clear and effective telephone, face-to-face and written communications are essential, as is excellent attention to detail and a proven ability to keep on top of a fast-moving workload. The role requires a working knowledge of Microsoft Office. This post is subject to Basic Police Act Disclosure checks.

Organisation profile:

The PF Counselling Service is a COSCA Recognised voluntary counselling agency which offers both short and long term therapy to people over the age of 18, irrespective of where they live or their ability to pay. It was established in 1986 and is now the largest independent charity providing voluntary counselling services in Edinburgh.

The PF offers over 12,000 sessions of counselling a year to over 750 clients, provided by around 100 professionally trained volunteer counsellors. The staff team of four is responsible for all aspects of delivering the service.