As a Fundraising Assistant (Scotland and Northern Ireland), you will play an integral part in supporting the Trusts team and work alongside the wider Philanthropy team (Major Donor and Corporate Partnerships). You will be primarily supporting the Senior Trust Fundraiser for Scotland and Northern Ireland processing income, researching new funding opportunities and managing low level funders that support The Salvation Army's programme of work.
Across Scotland and Northern Ireland The Salvation Army is delivering a diverse range of services and activities in response to the many and varied needs of our communities. If you have a passion for ensuring people receive the help they need at the time in their lives when they need it the most this could be the job for you.
You will be responsible for ensuring that all trust fundraising income is processed accurately and that funders are thanked appropriately and in a timely manner. You will provide administrative support across the team and work collaboratively with other internal teams and departments to ensure the smooth and effective running of the team. You will also be responsible for researching funding opportunities and securing income from a portfolio of donors, contributing towards the team's annual income target.
Benefits: 25 days annual leave + bank holidays (pro rata), a contributory pension scheme; season ticket loan and an employee assistance programme.
PURPOSE OF THE ROLE
To provide support and assistance to the Dundee Women’s Aid team to enable the best possible service to be provided to service users.
KEY TASKS & RESPONSIBILITIES
• Duties of the role include the moving and handling of items when supporting service users, manual handling of personal belongings to help service users move items in between refuge facilities and new homes.
• Receive families and admit them to flats, at the same time explaining rules and conditions. This includes transporting them and their belongings to refuge
• Provide an induction to new residents on the heating system, security of the premises and electrical equipment.
• Where appropriate assist women in refuge with the completion of forms, etc.
• Assist with the collection of charges due from residents in refuge, issue receipts, keep records of cash collected, payments due/in arrears, deposit cash at DWA office base
• Cover for the other Facilities staff in their absence
• Clean and prepare refuge properties for occupation by service users when the cleaner needs additional help
• Liaise with the Senior Facilities Worker in preparing refuge properties for occupation
• Carry out Weekly Checks of flats and refuges for Health & Safety purposes and ensure that flats are properly maintained by residents and report repairs to the landlord, pass any difficulties to the Senior Facilities Worker
• Respond to ad hoc Health and safety checks including CCTV
• Maintain and check periodically the inventory of furnishings, bedding, crockery, kitchen utensils, etc. pertinent to each flat.
• Complete DIY repairs and maintenance tasks including painting and decorating
• Ensure that immediately prior to a family vacating the accommodation the inventory is checked.
• Assist with the maintenance of the storeroom and goods therein in a proper and tidy manner and ensure all necessary paperwork for the receipt/and/or issue of resources is completed.
• Provide general admin support to the team including filing, photocopying, maintaining a ready supply of forms such as housing benefit, etc., supplies of stationery.
• Ensure all resources are replenished and accessible
• Assist in the update of Welcome Packs for refuge properties
• There may be a requirement to work out with normal working hours on occasions.
• The post holder is required to travel extensively throughout Dundee. It is a requirement of the post holder to hold a full driving licence and have access to a vehicle with insurance cover for business use. Please note, applicants who do not meet this criteria will not be shortlisted.
This job description cannot cover every issue or task that may arise within the scope of the post. The post-holder will be expected to carry out other duties from time to time which are broadly consistent with the duties as detailed above. The post-holder is required to be a member of the PVG Scheme
The Counselling Wellbeing Administrator will provide administrative support primarily to the Bridge Counselling Service, but will also support elements of the wider service when required. We are ideally looking for someone who can spread the hours over the space of a week.
The Edinburgh Community Health Forum (ECHF) is a membership and development body for Community Health Organisations in Edinburgh localities, acting to facilitate collaboration, information exchange and resource sharing to tackle health inequalities.
With member organisations large and small drawn from a diverse range of charitable organisations, ECHF works to develop strategic partnerships and capacity building between the Forum members and public sector bodies.
We are seeking an individual with excellent communication , IT, organisational and social media skills to join the Forum. Working alongside the Strategic Development Manager , your role will be to carry out the administration of the Forum and to promote the work of the Forum . Building capacity and supporting forum members through regular meetings and training will be key as well as effective communication with the membership and key stakeholders.
The post holder will be passionate about helping to address health inequalities and have an understanding of community development . Being able to work on your own ,you will also need a positive, solution focused attitude and be adaptable to change.
Knowledge, experience and personal qualities
(E, Essential; D, Desirable)
Responsible To: Strategic Development Manager
Fast Forward is Scotland’s national youth work agency, focusing on supporting children & young people to make informed choices regarding, and take a harm reduction approach to, risk-taking behaviours, towards reducing the negative impacts of these behaviours on their lives and those of their families and wider community.
Established in 1987, we work directly with children and young people, and providing training and resources to their parents / carers, and the youth workers, teachers and other practitioners in their lives.
We do this through working directly with young people, and those who support them, providing experiential learning based on accurate information and sound advice.
Fast Forward is seeking an Administration & Finance Officer to join our team.
The Administration and Finance Officer will be responsible for the following:
General administration duties at the Fast Forward office
Providing effective financial transactional processing
Purchasing and ordering supplies
Booking travel and accommodation
Administrative support for projects
Do you want to work for a caring organisation that believes in people?
Do you want to make a difference? As an Administrator with Change Grow Live, you’ll work with people who use our services, helping them get to where they want to be.
With this role you’ll be working as part of the EMORSS team based between our community office and HMP Edinburgh. The team supports offenders with their drug and/or alcohol issues.
No two days are the same and we treat every person who comes into our service as an individual, so being flexible, curious and a good listener are key.
You’ll have to record information about what you do, so enjoying a bit of paperwork and attention to detail is important. But most of the time you’ll be enjoying working with people from all backgrounds, making a difference to their lives.
This is what one of our people who use our service had to say: "Single handedly, Change, Grow, Live has helped me acquire the tools that allow me to manage my life properly."
The Scottish Professional Football League Trust is the charitable arm of the Scottish Professional Football League and was established to lead and co-ordinate community engagement activities across all 42 member clubs.
SPFL clubs have a track record of credible and sustained activity, using football and physical activity as a tool to deliver positive life changes in the communities they serve. The SPFL Trust seeks to build on this reputation and co-ordinate projects that will be centrally funded and operate within and across the clubs.
To support effective delivery of SPFL Trust projects against agreed outcomes by co-ordinating project schedules, resources and information and liaising with partners to meet project requirements, scope and objectives; ultimately contributing to the successful delivery of projects within your remit, achieving agreed outcomes.
Turning Point Scotland North East Edinburgh Recovery Services provides recovery focused psychosocial interventions to adults experiencing drug and alcohol-related issues across North East Edinburgh. We work within a hub model with partners, including NHS Lothian, CEC Social Work and other voluntary agencies to ensure individualised packages of care to enable service users to achieve their recovery goals.
An exciting opportunity has arisen to join our team at the Leith Hub 5 Links Place Edinburgh EH6 7EZ. You will be providing the high-quality delivery of 1:1 and group recovery focused interventions to those we support. The services are delivered from our main offices and on an outreach basis in pharmacies GP surgery and at client's home where required.
Please note all staff are expected to be able to work across both Leith and Craigmillar sites when required.
As a busy established recovery hub we are seeking candidates who already have some knowledge of drug and alcohol harm reduction and treatment options and can demonstrate experience working with this client group.
MAIN DUTIES AND RESPONSIBILITIES
Provide effective administration support – To:
• Perform general reception duties:
• Maintain and retain effective records of all service users and visitors to the service/department as appropriate.
• Be responsible for the opening and redirection of incoming and outgoing mail for the service/department, and logging of mail.
• Be responsible for producing letters, email correspondence, presentations, reports, photocopying, faxing and printing for the service/department.
• Maintain effective filing, archiving and retention systems.
• Devises admin systems in support of functions within the service/department as appropriate.
• Maintain and order office stationery supplies as required.
• Maintain effective office systems.
• Be responsible for the financial transactions of the service/department as required;
• Responsible for petty cash and submitting returns,
• Processing financial transactions on Pegasus, and
• Administration and processing of service user finances.
• Process HR, recruitment and payroll information.
• Input data, collate statistics, and produce and analyse basic reports.
• Be responsible for the provision of monthly submissions to Head Office e.g. absence returns, recruitment paperwork, service user data etc.
• Participate in in-service/departmental meetings, prepare paperwork and produce notes/minutes.
• Assist with organising events e.g. stakeholder days, fundraising etc as required.
• Support with organising building maintenance as required.
• Support with the monitoring security equipment and instigate any action as appropriate.
• Responsible for promoting positive team working within the wider admin team.
• Participate in and contribute to the wider Administration Team as required.
• Participate in and contribute to organisational work and purpose on a national or strategic level as required.
• Responsible for carrying out specific tasks to deadline.
• Work with significant autonomy/independence as required.
• Maintain confidentiality at all times.
Barnardo’s and Dundee Women’s Aid (DWA) have an exciting opportunity for people to join our Multi-Agency Independent Advocacy Service (MIA), who have a genuine interest in working with victims of domestic abuse.
The MIA Service is currently undergoing a transition to a new model. We are developing an integrated Specialist Domestic Abuse Court Advocacy and Support Service focused on reducing risk and improving the safety and wellbeing of victims of domestic abuse in Dundee, which aims to ensure that all victims; women, children, and men, are safe, informed and supported throughout their involvement with the criminal justice system. Applicants should have a knowledge of domestic abuse and be committed to working with those who experience it, be enthusiastic, motivated, have excellent communication skills and be able to work collaboratively in a multi agency environment, evidencing a respectful and inclusive approach. You will be creative, innovative, adaptable, dynamic and able to deliver an empathic and robust service. The use of a non-judgemental approach is essential, and you should be able to evidence professional curiosity. This is an exciting new service model which is being funded by Scottish Government for 1 year initially, with a possibility of extension dependent on future funding opportunities.
PURPOSE OF THE POST
To be responsible for ensuring the administrative support to a service or group of services is provided in an efficient and effective manner.
Premises and facilities management
• Provide and/or supervise the provision of an effective, service user friendly reception service.
• Provide an effective first point of contact telephone service to victims of domestic abuse and for agency enquiries.
• Provide and/or supervise the provision of efficient office systems, e.g. opening and distributing post, message taking, room booking and staff movement systems.
• In agreement with the appropriate manager, and in accordance with Barnardo’s policies and procedures, ensure the service is equipped with the necessary furniture, equipment and supplies.
• Liaise with staff from Property and Facilities Management (PFM) or external landlords as appropriate to ensure premises and vehicles used by the service are fit for purpose and well maintained.
• Ensure that systems are in place and working effectively to maintain appropriate standards of cleanliness and food hygiene within the premises used by the service.
• Undertake tasks delegated from the appropriate manager to ensure the premises and vehicles used by the service are secure and that systems to maintain security and safety are operating effectively. (This may involve key holder responsibilities.)
• As delegated by the appropriate manager, undertake or supervise health and safety and fire safety responsibilities.
Preparing financial information
• Assist with budget preparation.
• Monitor income and expenditure against original budget and revised forecasts.
• Prepare audit information and reports as required.
Dealing with income
• Complete or supervise the completion of appropriate invoice paperwork.
• Ensure income is recorded and receipted according to Barnardo’s policies and procedures by undertaking the tasks directly or supervising others to do so.
• Ensure income is banked in a timely, safe and secure way.
Dealing with expenditure
• Manage the Imprest account to support effective and timely service delivery.
• Ensure invoices are coded according to Barnardo’s requirements by undertaking the tasks directly or supervising others to do so.
• Maintain the required documentation regarding invoicing and commitments.
• Ensure staff and volunteer expenses are paid in a timely manner according to Barnardo’s policies and procedures by undertaking the tasks directly or supervising others to do so.
• As delegated by the appropriate manager, undertake journal transfers.
Checking income and expenditure
• Undertake required checking processes including payroll reconciliation in a timely manner at the agreed frequency.
Payments to Carers and/or service users (if applicable)
• Ensure that systems to make required regular payments to carers and/or service users are in place and implemented efficiently in line with Barnardo’s UK policies and local procedures.
Service user records’ administration
In accordance with Barnardo’s UK policies and local procedures:
• Undertake or supervise the administration of service users’ referrals from external agencies.
• Undertake or supervise the administration of maintaining service user records.
• As required, assist in supporting access to records by service users and information sharing to external agencies.
Production of management information
• In accordance with Barnardo’s policies and procedures, ensure appropriate authorisation and enter staff employment information, e.g., leave, sickness and absence, on the required system (or supervise others to do these tasks).
• Produce reports on financial information for internal and external audiences as required.
Service user Information
• Produce reports aggregated from service user records for internal and external audiences as required.
• Ensure the service’s key documentation and information systems are set up and maintained according to Barnardo’s UK policies and local procedures.
Support and provision of secretarial/administrative services
• Carry out directly and/or supervise the provision of all secretarial/administrative duties as required to support the delivery of the service.
In accordance with Barnardo’s policies and procedures:
• When required, recruit, induct and supervise administrative assistants and/or domestic staff.
• Support the induction and training of all service staff in matters connected to the administration of the service, including the use of IT systems.
Undertake any other duties as required by line management to support effective frontline delivery of service.
This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.
This post requires a PVG scheme record check for both types of regulated work – work with children and work with protected adults.
This job description cannot cover every issue or task that may arise within the scope of the post. The post-holder will be expected to carry out other duties from time to time which are broadly consistent with the duties as detailed above.
For further information, including a generic Barnardo's job description at details of how to apply, please download the Information Pack from our vacancies page linked below.
The post of Membership Services Events Coordinator will actively contribute to CECA Scotland’s success through supporting the day-to-day activities of fellow CECA Scotland colleagues.
This role will involve:
Post holders will be expected to work flexibly and be able to adjust and adapt to changing priorities.