Ayr Gaiety Partnership
Ayr Gaiety Partnership

Charity registered in Scotland SC041464

Our vision is to create a sustainable pioneering model to invigorate the arts and creative industries of South Ayrshire and to lead the way for Scotland's arts venues of the future.


Current vacancies

Volunteer Engagement Manager

  • Full time
  • £26,000 – £28,000
  • Ayr
  • Closing 9th December 2022

Do you have experience of managing volunteers, an interest in the arts, and great communication skills?

The Gaiety Theatre has an opportunity for someone with experience in volunteer management to work in an exciting and ever-changing environment. The Volunteer Engagement Manager will lead on the continued relaunch and reinvention of our volunteer effort, playing a key role at the heart of our operations as we emerge from the pandemic and enter our second decade.

You’ll be aware of current best sector practice, including emerging trends and legal implications. You may have worked in theatre – or maybe you’re a theatre enthusiast, and this is your first time ‘behind the scenes!’

Most importantly, you’ll be highly organised, and an excellent communicator. In a new environment, you’ll need to be able to learn fast, while helping others learn too. And that doesn’t just apply to our volunteers – part of getting the job done will mean helping other members of the team work more effectively with our volunteers. A big part of the role depends on your ability to build relationships, so you’ll be a ‘people person,’ and really enjoy that side of your work.

The Organisation

Ayr Gaiety Partnership is the charity and social enterprise that runs The Gaiety Theatre, as well as an increasing range of producing, touring and creative engagement activity. While the theatre itself is 120 years old, the organisation has been going for a little over a decade, having reopened the theatre 10 years ago. The organisation sprang originally from the Ayr based Borderline Theatre Company and individuals in the local community. As a result, we have always aspired to be much more than just a theatre building; community-based activity has always been very much a part of what we do. We provide volunteering and learning opportunities in roles ranging from front of house to technical assistance, with a huge part of our success of dependent on our volunteer team – we simply couldn’t run shows without them.

This is an exciting time to join The Gaiety. The last few months have seen us return to a successful live programme on our main stage, after the long gap caused by the pandemic. The work carried out during the pandemic had also renewed our focus on creative engagement and producing activity, with exciting and innovative work with our communities. As we move forward, we’re looking to move up a gear in every aspect of our work.

Shortlist
Closed vacancies
This vacancy has now closed

Finance Officer

  • Part time
  • £24,000 pro-rata
  • Ayr
  • Closing 16th August 2021

A perfect opportunity for a competent bookkeeper and financial administrator looking to work in an interesting environment.

Key objectives – the results of what you will do

  • Spending controlled:Providing timely and accurate budget information will help ensure the best possible cost control
  • Income maximised:Similarly, accurate analysis will help identify opportunities for, and track progress with, action to increase income
  • External reporting up to date:In addition to statutory reporting, clear and timely reports to a wide range of funders will be a key result of your work

Key responsibilities and skills – what you’ll do to get the results

  • Bookkeeping:Take the lead on using our accounting package and other systems to track all income and expenditure
  • Create & maintain systems:Working firstly to update and then to ensure compliance with internal systems to produce budgets, make purchases etc
  • Support the team:Training, cajoling and supporting other members of the team to use financial systems and understand reports
  • Administration:Assisting the General Manager with wider organisational administration and systems

Person specification

You will need to be able to work unsupervised on all bookkeeping tasks. So it would be preferable if you have or are currently studying towards, a professional accountancy qualification (e.g. IATI, ACCA ). Alternatively we’d expect you will need a minimum of 3 years’ experience in a similar role. You will be proficient in Sage Line 50 or a similar accountancy package so you could learn Sage quite quickly. You’ll also need to be proficient in Microsoft Office including intermediate or advanced Excel skills. There will be some internal systems to learn – including the ticketing system which you’ll need to become familiar with. So you will need to be able to learn new skills and work in an industry that has its own quirks and ways of doing things.

The role will be a challenging one, and will need you to work on your own initiative for much of the time. As a small organization going through some rapid change, not everything will be as calm and collected as we might hope. But for every challenge the work may present we will provide support. And like many people who have worked at The Gaiety over the last few years, you will have plenty of opportunities for personal development and progression.

The organisation

Ayr Gaiety Partnership is the charity and social enterprise that runs The Gaiety Theatre and an increasing range of producing, touring and creative engagement activity. While the theatre itself is almost 120 years old, the organization has been going for just over a decade – taking on the theatre eight years ago. We have always aspired to be much more than just a theatre building, with community-based activity very much part of what we do.

This is an exciting time to join the organization. Over the few months we’ll be restarting the successful live programme on our main stage, at the same time as building on the new impetus behind our creative engagement and producing activity. Coming out of the pandemic we are looking to move up a gear in every aspect of our work.

The job in more detail

The (new post of) Finance Officer will be a key step in the next stage of the organisation’s development. There will be a period of working with the General Manager to introduce and embed financial processes and controls that have sometimes been missing in the past due to limited staff resources. The tasks will be similar to roles in other organisations, including:

  • Reconciling and processing daily ticket desk (sales) returns.
  • Assisting in the preparation of external production settlement accounts.
  • Processing supplier invoices, cross referencing with purchase orders for accuracy and preparing and reconciling supplier statements
  • Processing customer invoices for group bookings, events and hires.
  • Ensuring appropriate authorisation for purchase orders
  • Preparing payment information.
  • Reconciling company bank accounts.
  • Monitoring customer and supplier accounts.
  • Processing staff expenses claims.
  • Assisting with quarterly VAT reconciliations.
  • Supporting the preparation of departmental reports and procedure documentation.
  • Supporting credit control as and when required to ensure timely customer payments.
Shortlist
This vacancy has now closed

Volunteer Manager

  • Full time
  • £24,000
  • Ayr
  • Closing 16th August 2021

An opportunity for someone with experience in volunteer management to work in an exciting and ever changing environment. The postholder will lead on relaunching and reinventing our volunteer effort as we emerge from the pandemic.

Key objectives – the results of what you will do

  • More volunteers:A steadily growing pool of volunteers resulting from both recruitment and retention
  • Happy and effective volunteers:Volunteers enjoying, growing and benefitting from their experience – and making an effective contribution
  • A coherent staff-volunteer team:Complementary relationships between staff and volunteers with excellent working relationships

Key responsibilities and skills - what you’ll do to get the results

  • Organise Working with the General Manager and the wider staff team to organise everything to do with volunteering – from recruitment to social events
  • Train:Developing and delivering training courses and supporting other members of the team to do the same – with overall responsibility to ensure the training is effective
  • Support:Lead on ensuring our volunteers gain from their experience – including organising supportive experiences for volunteers who may have additional needs
  • Administrate:Managing budgets, ensuring volunteer IT systems work, overseeing volunteer health and safety and general admin

Person specification

You will have experience of managing volunteers and be aware of current sector best practice, including emerging trends and legal implications. You may have worked in theatre but it’s more likely that you are a theatre enthusiast and this would be your first time working ‘behind the scenes’. You will certainly be organized and be a good communicator.

In a new environment you’ll need to learn fast – and be able to help others learn too. And not only volunteers. Part of the way you’ll get the job done is by helping other members of the team work more effectively with volunteers. So you’ll need to be both diplomatic and persistent. With a small staff team and a large group of volunteers much of your success will depend on your ability to build relationships, so you will be a ‘people person’ and enjoy that side of your work.

The role will be a challenging one, and will need you to work on your own initiative for much of the time. As a small organization going through some rapid change, not everything will be as calm and collected as we might hope. But for every challenge the work may present we will provide support. And like many people who have worked at The Gaiety over the last few years, you will have plenty of opportunities for personal development and progression.

The organisation

Ayr Gaiety Partnership is the charity and social enterprise that runs The Gaiety Theatre and an increasing range of producing, touring and creative engagement activity. While the theatre itself is almost 120 years old, the organization has been going for just over a decade – taking on the theatre eight years ago. The organization sprang originally from the Ayr based Borderline Theatre Company and individuals in the local community. So we have always aspired to be much more than just a theatre building, with community-based activity very much part of what we do.

This is an exciting time to join the organization. Over the few months we’ll be restarting the successful live programme on our main stage, at the same time as building on the new impetus behind our creative engagement and producing activity. Coming out of the pandemic we are looking to move up a gear in every aspect of our work.

The job in more detail

The volunteer team is an integral part of The Gaiety – welcoming customers, working on the stage, selling tickets, preserving our heritage, supporting people in the community and more. In a normal year we estimate that volunteers contribute around £250,000 of time to the organization – the biggest single source of income other than ticket sales. In fact the organization was set up by volunteers and the volunteer ethos remains central to our existence. After the forced pause resulting from the pandemic, we now need to relaunch our volunteer activity. Our aim is to establish best practice in volunteering with a varied and engaging volunteer programme. This will include the recruitment, training and daily support of the volunteers.

The (new post of) Volunteer Manager will be crucial in supporting this priority, ensuring we have sufficient well-trained volunteer cover in place when we re-open the theatre. And for ensuring barriers to participation are reduced for those volunteers who might otherwise find themselves excluded. We wish to be seen as a centre of excellence for access and inclusion and operates best practice for all. It’s not a blank slate but this is the first time we have had this role as part of our team so we very much expect a new and refreshed approach to every aspect of volunteering.

Shortlist