Charity registered in Scotland SC020305
We are looking for an experienced and dynamic Operations and Marketing Coordinator to assist the Enterprise and Facilities Manager with the daily running, marketing and ongoing improvements of the WHALE Arts’ building and enterprise activities.
Assisting with the implementation and marketing of new and current enterprise activities to help build capacity at WHALE Arts, your role will be important to help implement plans to achieve our strategic vision set out within our 5-year Strategic Plan. The role will include administrative and reception duties and is normally based at reception 2 days per week and 3 days per week in the office.
[During COVID-19 we will enable this role to be in line with current restrictions and the successful candidate who undertakes this position will be flexible to work from home, and occasionally in the building when required]
The Operations and Marketing Coordinator’s responsibilities include the gathering and monitoring of evaluation data for the organisation, coordinating and implementing marketing strategies and assisting with enterprise activities. You will liaise with contractors to ensure the upkeep and improvement of the building where required, and carry out daily and weekly facilities checks in line with health and safety.
To be successful as an Operations and Marketing Coordinator you should be a good problem solver, have a can-do attitude and a firm grasp and understanding of marketing. Ultimately, an outstanding Operations and Marketing Coordinator should be able to ensure the smooth daily operations of our building and reception function, room bookings, assisting with new online and offline enterprise activities including events, and implementing marketing campaigns set out by their line manager.
The WHALE Arts Community Garden Coordinator will be responsible for the running and maintenance of the garden working independently, and along with the Garden Volunteers and the Enterprise and Facilities Manager. The WHALE Arts garden provides an enjoyable and sustainable greenspace for our local Wester Hailes community. You will be maintaining the grounds that hold a variety of plants, vegetables, fruit, herbs, benches and a fire pit.
Working closely with your manager you will help develop and follow a maintenance plan for the WHALE Arts garden that supports our organisation values, be responsible for the upkeep and maintenance of the garden and help ensure health and safety is followed on the gardening grounds.
Additionally you will coordinate our Garden volunteers and share skills and knowledge regularly on horticultural practices such as planting, growing, preparation, and pruning. Using your excellent communication skills and ability to build positive relationships. You will discuss, explore, and where suitable, implement feedback and ideas from our volunteers and staff to keep the garden developing and growing.
WHALE Arts Agency, a thriving place-based and building-based cultural anchor organisation for Wester Hailes, is seeking to identify a new member of its Board of Directors with a background in accounting or financial management to support the organisation develop and deliver future aspirations in support of the Strategic Plan.
Our Mission:We create the conditions for our community in Wester Hailes to work alongside artists and cultural practitioners to become agents for change who will proactively co-design, participate in, support or lead quality creative activity at all stages of their lives.
Our Vision: Wester Hailes is a creative, thriving, resilient, fair community.
WHALE Arts 5-year Strategic Plan can be viewed here: issuu.com/whalearts/docs/strategic_plan_whale_2019_-_2024__web_version_
Our current Board members have expertise and experience at a senior level in marketing, education, arts and culture. Expertise and experience of financial management and financial good governance are seen as a core capability required to augment and compliment the current Board experience and this vacancy has arisen as Lorraine Johnston who has provided the accounting oversight and insight has recently stepped down after almost 7 years’ service.
This is an excellent opportunity for someone wishing to experience a role at Board level while providing financial acumen, support and oversight to the other Board members and support a vibrant arts organisation. Ideally the candidate would be a qualified accountant however candidates with equivalent experience and proven track record in financial management, or equivalent, would be considered. The successful candidate must be able to position and explain accounting and financial data in a way that the non-accountant board members would understand. The organisation has accounting, payroll management and management accounting & reporting in place at an operational level and it is not expected that the Board member be involved in the day to day accounting and control activities.
We invite expressions of interest from suitably experienced individuals. Previous experience of board membership, and a genuine interest in the transformative power of the art are essential. Candidates must be prepared to contribute their professional knowledge, strong business contacts, and a firm commitment to actively promoting and supporting WHALE Arts Agency at a National level.
Board meetings are held every 6 weeks, in WHALE’s purpose built building in Wester Hailes. In addition, the board member with financial expertise provides support and advice to the executive team as required and supports the executive team in managing the relationship with the organisations appointed external examiners.
This is a voluntary role and WHALE’S Board Members are highly valued for the vital role they fulfil in providing professional guidance and financial governance for our thriving organisation. The Board, like the organisation, is friendly and informal and maintains the highest possible standards in its duties of governance and oversight of the business.
For further information visit http://www.whalearts.co.uk/vacancies/vacancy-finance-board-member/
This exciting new project is supported by a steering group made up of local stakeholders including: Wester Hailes Community Trust, Living Well Wester Hailes, WHALE Arts, Edinburgh Napier University, About Youth, The Youth Agency, The Health Agency, City of Edinburgh Council, Prospect Community Housing and the Scottish Government.
This project complements and builds on existing place-making activity in Wester Hailes, building on current momentum in this area to develop a Local Place Plan. It will also introduce an innovative collaboration of academic and community researchers.
As both an overarching idea and a hands-on approach for improving a neighbourhood, city, or region, placemaking inspires people to collectively reimagine and reinvent public spaces as the heart of every community. Strengthening the connection between people and the places they share, placemaking refers to a collaborative process by which we can shape our public realm in order to maximize shared value. More than just promoting better urban design, placemaking facilitates creative patterns of use, paying particular attention to the physical, cultural, and social identities that define a place and support its ongoing evolution.
With community-based participation at its centre, an effective placemaking process capitalizes on a local community's assets, inspiration, and potential, and it results in the creation of quality public spaces that contribute to people's health, happiness, and wellbeing.
The role of Place Vision Lead is pivotal to the success of this project. The post holder will work with local residents in the different neighbourhoods of Wester Hailes to recruit and coordinate a small team of community researchers, collaborate with academic researchers at Edinburgh Napier University and create a range of events and resources which will deliver a lasting, transformational, community-led change for the area.
This is a four month project which follows on from work carried out by local organisations, residents along with City of Edinburgh Council and from the work carried out with the community by Ian Gilzean, Chief Architect at Scottish Government, who is currently seconded to City of Edinburgh Council to start to help lay the foundations for a Local Place Plan for Wester Hailes.
For further information, please download the Job description below.
This exciting new post funded by Scottish Government aligns with WHALE Arts 5-year Strategic Plan.
The post-holder will have two connected key responsibilities: Enterprise & Facilities
At WHALE Arts we strive to create the conditions for our communities to work alongside artists and cultural practitioners to become creative agents for change who will proactively co-design, participate in, support or lead quality creative activity at all stages of their lives.
The WHALE Arts Centre is essential for supporting our broad and diverse activities and that of our tenants and the team pride themselves on creating an inclusive welcome community building and to create the conditions for ambitious and community embedded projects. You will bring a sensitive, flexible approach to work with visitors, volunteers and staff alike.
There is no typical day at WHALE Arts: you could be taking part in a team meeting, attending breakfast with our members, inputting into a funding application, covering a reception break and on to check the quality of a maintenance job. All while chatting with the diverse range of people who are part of the WHALE Arts community.
Facilities – Overseeing the day-to-day management, maintenance and improvement of the building as WHALE Arts key asset to ensure it continues to serve local residents, participants, tenants, staff, and room rental customers to the highest possible standards.
Enterprise - Developing and managing WHALE Arts as an economically sustainable community-led social enterprise maximising the income generation potential of the organisation through events, long-term and ad-hoc rentals. And to take the lead on exciting new social enterprise activity working alongside our members and local residents. There is vast unexplored potential and a wealth of local ambition for new community-led enterprise activity in Wester Hailes – the key focus for 2020 – 2022 will be establishing and testing a community cafe, a community making workshop, a crèche, a digital studio, and the development of community markets, creating new paid and voluntary work opportunities for local residents. The post-holder will also work closely with the Chief Executive and the Trustees on the process of purchasing the land of the land on which the WHALE Arts building sits (asset-transfer).
This exciting new post funded by Scottish Government aligns with WHALE Arts 5-year Strategic Plan.
This part-time role will be responsible for raising both core and restricted income from charitable trusts, grants and statutory funders. Part of a small team, this varied role includes research, proposal writing, cultivation and stewardship and reporting. Comfortable writing for diverse audiences from small family trusts to lottery funders and government departments, the post-holder will be an experienced, results-driven fundraiser seeking an interesting and fulfilling role in a successful community arts charity and social enterprise.
A Job Description is available for download below.