Signpost Recovery
Signpost Recovery

Charity registered in Scotland SC033772

Signpost Recovery provides support and guidance for drug and alcohol users, their families, their partners and when appropriate their friends. Signpost Recovery provides support and direction for drug and alcohol misuse.

Current vacancies

Project Worker - Social Inclusion Project (SIP)

  • Full time
  • £23,000
  • Community based, Falkirk
  • Closing 22nd January 2020

The details of the role(s) are contained within the Job Description & Person Specification document(s), however, Signpost Recovery and its partners in service delivery, aim to work within a strengths-based, recovery-orientated and outcomes focused approach that promotes service users, key stakeholders and local communities as responsible co-producers of health, well-being and recovery. Therefore, we value the contribution of every role in our organisation. Signpost Recovery believes in a community facing and asset based approach to all aspects of its care, treatment and support provision.

Signpost Recovery complies fully with the Disclosure Scotland Code of Practice, issued by Scottish Ministers, in connection with the use of information provided to registered persons and other recipients of information by Disclosure Scotland under Part V of the Police Act 1997, or the Protection of Vulnerable Groups (PVG) (Scotland) Act 2007 for the purposes of assessing applicants' suitability for positions of trust. Therefore, this post is classed as undertaking restricted work with children and or protected adults that must be covered by the successful candidate having undertaken a satisfactory- PVG Scheme Record for Restricted Work with Children and or Protected Adults. PVG provides a framework for the maintenance of a list of those who have been barred from working with children and or protected adults. Any individual who has 'been listed' or 'put on the list' will be committing a criminal offence if they do, or attempt to do; regulated work with children and or protected adults.

If employed, should you then subsequently fail to complete your probationary period, you will be expected to meet the cost of Signpost Recovery applying for and administering their PVG application. Whilst this is subject to pricing beyond that of our control and may rise at any time, the cost for the administration and fees associated with a new application to join PVG are £59 and the costs for an existing member to have a Scheme Record Update is £18.

Organisational Profile:

Signpost Recovery is Scottish based registered charity limited by guarantee (SC 033772). Signpost Recovery is governed by a Board of Directors and is strategically led, managed and operated on a day-to-day basis by a Senior Management Team consisting of a Chief Executive and a Head of Service.

Signpost Recovery has objectives whereby we provide advice, information, support and access to treatment for clients and their families affected by substance misuse in the Forth Valley area - Stirling, Falkirk and Clackmannanshire. Signpost is now involved in a number of initiatives with Clackmannanshire Council, Falkirk Council, Stirling Council, Forth Valley Alcohol & Drug Partnership, NHS Forth Valley and care and support services in community and an outreach service.

Shortlist

Senior Project Worker - Tackling Inequalities & Improving Outcomes Project

  • Full time
  • £25,200
  • Criminal Justice, Brockville, Falkirk
  • Closing 22nd January 2020

The details of the role(s) are contained within the Job Description & Person Specification document(s), however, Signpost Recovery and its partners in service delivery, aim to work within a strengths-based, recovery-orientated and outcomes focused approach that promotes service users, key stakeholders and local communities as responsible co-producers of health, well-being and recovery. Therefore, we value the contribution of every role in our organisation. Signpost Recovery believes in a community facing and asset based approach to all aspects of its care, treatment and support provision.

Signpost Recovery complies fully with the Disclosure Scotland Code of Practice, issued by Scottish Ministers, in connection with the use of information provided to registered persons and other recipients of information by Disclosure Scotland under Part V of the Police Act 1997, or the Protection of Vulnerable Groups (PVG) (Scotland) Act 2007 for the purposes of assessing applicants' suitability for positions of trust. Therefore, this post is classed as undertaking restricted work with children and or protected adults that must be covered by the successful candidate having undertaken a satisfactory- PVG Scheme Record for Restricted Work with Children and or Protected Adults. PVG provides a framework for the maintenance of a list of those who have been barred from working with children and or protected adults. Any individual who has 'been listed' or 'put on the list' will be committing a criminal offence if they do, or attempt to do; regulated work with children and or protected adults.

If employed, should you then subsequently fail to complete your probationary period, you will be expected to meet the cost of Signpost Recovery applying for and administering their PVG application. Whilst this is subject to pricing beyond that of our control and may rise at any time, the cost for the administration and fees associated with a new application to join PVG are £59 and the costs for an existing member to have a Scheme Record Update is £18.

Organisational Profile:

Signpost Recovery is Scottish based registered charity limited by guarantee (SC 033772). Signpost Recovery is governed by a Board of Directors and is strategically led, managed and operated on a day-to-day basis by a Senior Management Team consisting of a Chief Executive and a Head of Service.

Signpost Recovery has objectives whereby we provide advice, information, support and access to treatment for clients and their families affected by substance misuse in the Forth Valley area - Stirling, Falkirk and Clackmannanshire. Signpost is now involved in a number of initiatives with Clackmannanshire Council, Falkirk Council, Stirling Council, Forth Valley Alcohol & Drug Partnership, NHS Forth Valley and care and support services in community and an outreach service.

Shortlist

Project Worker - Tackling Inequalities & Improving Outcomes Project

  • Full time
  • £23,000
  • Criminal Justice, Brockville, Falkirk
  • Closing 22nd January 2020

The details of the role(s) are contained within the Job Description & Person Specification document(s), however, Signpost Recovery and its partners in service delivery, aim to work within a strengths-based, recovery-orientated and outcomes focused approach that promotes service users, key stakeholders and local communities as responsible co-producers of health, well-being and recovery. Therefore, we value the contribution of every role in our organisation. Signpost Recovery believes in a community facing and asset based approach to all aspects of its care, treatment and support provision.

Signpost Recovery complies fully with the Disclosure Scotland Code of Practice, issued by Scottish Ministers, in connection with the use of information provided to registered persons and other recipients of information by Disclosure Scotland under Part V of the Police Act 1997, or the Protection of Vulnerable Groups (PVG) (Scotland) Act 2007 for the purposes of assessing applicants' suitability for positions of trust. Therefore, this post is classed as undertaking restricted work with children and or protected adults that must be covered by the successful candidate having undertaken a satisfactory- PVG Scheme Record for Restricted Work with Children and or Protected Adults. PVG provides a framework for the maintenance of a list of those who have been barred from working with children and or protected adults. Any individual who has 'been listed' or 'put on the list' will be committing a criminal offence if they do, or attempt to do; regulated work with children and or protected adults.

If employed, should you then subsequently fail to complete your probationary period, you will be expected to meet the cost of Signpost Recovery applying for and administering their PVG application. Whilst this is subject to pricing beyond that of our control and may rise at any time, the cost for the administration and fees associated with a new application to join PVG are £59 and the costs for an existing member to have a Scheme Record Update is £18.

Organisational Profile:

Signpost Recovery is Scottish based registered charity limited by guarantee (SC 033772). Signpost Recovery is governed by a Board of Directors and is strategically led, managed and operated on a day-to-day basis by a Senior Management Team consisting of a Chief Executive and a Head of Service.

Signpost Recovery has objectives whereby we provide advice, information, support and access to treatment for clients and their families affected by substance misuse in the Forth Valley area - Stirling, Falkirk and Clackmannanshire. Signpost is now involved in a number of initiatives with Clackmannanshire Council, Falkirk Council, Stirling Council, Forth Valley Alcohol & Drug Partnership, NHS Forth Valley and care and support services in community and an outreach service.

Shortlist
Closed vacancies
This vacancy has now closed

Office Manager

  • Full time
  • £23,000 – £26,500
  • Cooperage Way Business Park. Alloa
  • Closing 19th December 2019

The Office Manager is a vital role within the organisation and provides oversight for all internal business activity as well as direct line management responsibility for the administrational team. We require an accomplished, confident and competent individual who thrives while working in a dynamic environment. You will be exceptionally organised, possess excellent time management skills and have an eye for detail.

Reporting to the Chief Executive, this role has the key task of ensuring that the office runs smoothly on a day to day basis. It will be your responsibility to ensure key processes are in place to support financial, human resource and business administrational processes and that that these are well understood by others as appropriate.

MAIN RESPONSIBILITIES:

Accountability for the main office management tasks including:

  • Supporting company operations by maintaining office systems and supervising staff
  • Maintaining office series by organizing office operations and procedures
  • Liaison with contractors and suppliers and ensuring the efficient and effective ordering and management of office supplies and equipment. This will include negotiation of supplier charges and costs as appropriate
  • Human Resource management
  • Health and Safety
  • Payroll and financial systems
  • Estate Management
  • Developing and defining procedures for retention, protection, retrieval, transfer and disposal of records
  • Daily management of the cleaning contract
  • Management and maintenance of organisational insurance policies
  • Management of a smooth-running reception and telephone service to the business
  • Develop and maintain an internal room booking system for meetings
  • Dealing with correspondence, complaints and queries
  • Attending meetings as required with senior management
  • Monitoring staff attendance

To ensure that key processes are in place to support efficient Human Resource practices, this includes the management of the recruitment and induction processes, the maintenance of personnel files and the recording of all workforce training activity

Responsibility for the financial management processes within the organisation including:

  • Achieves organizational financial objectives by preparing an annual budget, scheduling expenditures, analysing variances and initiating corrective action
  • The provision of accurate and up to date financial information in relation to all areas of service
  • Highlighting to the relevant manager any potential areas of overspend or disparity
  • Estimating costs and producing budgets
  • Oversight of the maintenance of the payroll system for staff and ensuring clear written processes are in place which others can clearly understand
  • Provide financial reports as required to the Board, Chief Executive or Head of Service
  • Oversight of the invoicing process, the processing of expenses and the management of the pensions and benefits administration
  • Creating and maintaining excel sheets as required

Accountable for Health and Safety within the building- including the completion of the Health and Safety Log, advising on training requirements in relation to Health and Safety and carrying out regular fire equipment checks, fire alarm testing and fire evacuation drills

To maintain an accurate register in terms of:

  • Organisational Policies and Procedures
  • Key holders
  • Staff training
  • Staff car insurances
  • Disclosure Scotland Checks

Direct line management for the Finance Assistant, overseeing the quality of work, performance management and any associated human resource requirements. This will include the provision of supervision and annual personal development reviews

The provision of direct administrational support to:

  • The Board of Directors
  • PA services to the Chief Executive and Head of Service

Any other reasonable duties as determined by the Chief Executive

KNOWLEDGE / SKILLS AND EXPERTISE REQUIRED

Educated to HNC level in Admin Qualification or Business management

Previous office/administrational management experience, ideally within charity or statutory agency environment

Previous experience of the management of service contracts

Excellent IT skills – proficient in Windows, Word, Excel and PowerPoint

Experience of budget management and reporting

Knowledge of financial transaction processing

Knowledge of human resource and payroll systems and processes

Experience in the management of payroll systems

Excellent verbal and written communication skills

Excellent customer service skills; and experience in dealing with challenging situations

Professional and positive approach to work, acting as a role model for other members of the team

Excellent organisational skills.

The Office Manager will contribute to a positive team environment, creating and maintaining a working atmosphere which produces high morale and engagement from the team. Diplomacy, professionalism, proactivity and outstanding time management are characteristics held by the successful candidate.

Shortlist
This vacancy has now closed

Finance Administrator

  • Part time
  • £19,672 – £20,459 pro-rata
  • Cooperage Way Business Park. Alloa
  • Closing 19th December 2019

The Finance Administrator is responsible for the production of the Signpost Recovery payroll. The postholder is also responsible to the Office Manager and ultimately the Chief Executive for all incoming and outgoing invoices and financial transactions.

The postholder will process financial and payroll transactions in compliance with statutory regulations and requirements to ensure employer obligations are met, and that Signpost Recovery Standing Financial Instructions are adhered to. The post holder will work as a member of the Administration Team.

Main Responsibilities

To plan workload to ensure that invoicing and monthly payrolls are processed on time

To process invoices, petty cash receipts, staff expenses, cash flows, budgets and monthly payroll in accordance with Signpost governance. This includes:

  • The completion of appropriate documentation;
  • The validation of documentation prior to input, and feeding back discrepancies and advising correct course(s) of action to the Office Manager
  • The accurate management and input of banking, financial and payroll data into the appropriate management information systems within strict deadlines;

The verification of data prior to payments being released to ensure a high level of accuracy, taking corrective action as appropriate within required timescales;

The maintenance and updating of all financial records.

To develop and maintain a comprehensive knowledge of complex statutory HMRC Regulations (e.g. tax, national insurance, statutory sick/maternity pay, tax credits, student loans, statutory paternity/adoption leave, Court orders), Auto Enrolment and Signpost Recovery Pension Scheme Regulations in order to ensure:

The correct assessment, calculation and application in relation to employee records and payments;

Compliance with statutory, OSCR and payroll provider requirements.

To provide advice and assistance to Board Member(s), Senior Management, First Line Managers and employees through undertaking tasks such as:

  • Explaining complex financial matters in a simplified and clear manner;
  • Identifying and seeking to resolve any financial discrepancies or inaccuracies
  • Taking follow up action as required in conjunction with internal and external departments in order to resolve issues

Act as the authorised person for financial, banking and payroll transactions, ensuring sensitivity and sound judgement has been applied in determining when and why payments are due.

Establish clear processes and where appropriate propose changes to own work practices to ensure the efficient delivery of procedures as required by legislative, employee and organisational changes

Attend meetings with Signpost Board and Management, as appropriate, to ensure current practices and procedures are working satisfactorily, and where appropriate take corrective action and propose and agree alternative approaches to ensure the quality of financial and payroll outputs.

Administrative tasks as required, updating databases, answering phones and providing holiday cover for the Office Administrator.

Any other reasonable duties as may be assigned by the Office Manager

Knowledge and Expertise Required

Preferably educated to National 5 level in relevant subjects.

Previous experience of working within a finance administration role

Strong numeric skills.

Strong analytical, problem solving and decision-making skills, using judgement to identify complex areas of investigation.

Self-directed ability to manage own workload, and plan, organise and prioritise workload to meet strict deadlines.

Ability to work unsupervised and under own initiative.

Ability to analyse and interpret complex financial and payroll data and calculations and identify errors and discrepancies and use sound judgement when taking corrective action.

Good level of IT literacy skills including ability to use word, spreadsheet and email applications.

Ability to work under pressure.

Strong commitment to quality and customer focused services.

Shortlist