About Iriss

Iriss supports people, workers and organisations to make social work and social care support work better through evidence based innovation. Iriss is a charity that works across Scotland and our principal funder is the Scottish Government.

About the role

The Finance Officer ensures the smooth running of Iriss’s finances, including bookkeeping, invoicing, purchasing, budgeting, grant claims and audit.

Who we are looking for

We are looking for someone who can help keep Iriss running smoothly and efficiently:

• Analysis: You can analyse financials to explain why budgets have over or underspent and what the forecast going forward is.
• Organisation: You will be able to work within structures and deadlines.
• Working in a team: We are a small, busy team that works hard to make best use of everyone’s skills.
• Diplomacy and customer focus: We want everyone who comes into contact with Iriss to have a good experience. You are the kind of person who takes pride in doing excellent work and supporting others.

You will have skills and experience in:

• Bookkeeping: This should include keeping financial records and software (preferably XERO) up to date including invoicing and purchasing.
• Reporting and forecasting: You will have experience producing quarterly/yearly reports for senior management that include a year end forecast and producing draft budgets for the coming year.
• Working with Auditors: You will have experience working with external auditors to produce annual accounts.

You will have knowledge of:

• Financial procedures and systems including XERO, setting and reporting on budgets, payroll and pensions.
• Charity financial reporting.

A typical week in the role

In a typical week in the role, you might be doing the following:

• Updating XERO with the purchase invoices.
• Chasing a client for payment on an overdue invoice.
• Working with the Head of Resources to ensure a planned event is running on budget.
• Taking part in a project retrospective to understand more about Iriss’ work and ensure Iriss is financially stable.

About Iriss

Iriss is a charity that works with people, workers and organisations in social work and social care support to make positive change happen.

About the role

The Administrator provides administrative support to the National Adult Support and Protection Coordinator (Brenda Walker).

Key Activities

• Diary management and support.
• Taking clear minutes/ notes of meetings.
• Venue, room and call booking.
• Any other administrative tasks as required.

Who we are looking for

This role would suit someone with the following qualities and experience:

• Organisation: you are organised, task focussed and can work autonomously, prioritising as required.
• Writing: you write clearly and accurately.
• Effective: you are detail orientated and enjoy using your time efficiently for maximum impact.
• Support: you have experience of providing support to senior staff.
• Diplomacy: you communicate effectively and courteously with others both verbally and in writing.
• Digital: you are confident and skilled in standard office software for scheduling, communication and filing. (G- suite, MS Office etc.)
• Video conferencing: you are confident and skilled in using standard video conferencing software (MS Teams, Zoom, Google Meet etc.).
• Commitment: you are committed to ensuring that everyone who comes into contact with Iriss has a positive experience.

Specific experience in the third (charity) sector is not a requirement; however experience of providing administrative support, and a drive to provide high quality work is.

What we can offer you

We offer:

• 42 days annual leave (pro rata).
• 9% employer contribution to your pension.
• Flexible, results based work environment.
• A learning culture with dedicated individual CPD budget and commitment to skills and knowledge development.
• Employee Assistance Programme (EAP) support for health and wellbeing.

A typical week in the role

In a typical week in the role, you might be doing the following:

• Organising an online meeting on behalf of the National Adult Support and Protection Coordinator (NASPC).
• Putting together a MailChimp newsletter to send to people interested in Adult Support and Protection.
• Using WordPress to update the NASPC website.
• Attending an Iriss team meeting to discuss what we’re learning from our work.
• Working with the NASPC to finalise minutes of a Scottish Government meeting.

Core Iriss competencies

Everyone who works for Iriss is expected to achieve the following competencies. You might find this helpful when writing your covering letter.

Teamwork: Uses the right relational approach to work with others to deliver activities.

Planning and organising: Plans and organises work effectively to meet deadlines and manage time well.

Motivation: Focuses effort to achieve positive results, including the ability to work autonomously.

Flexibility: Understands and responds to change in the organisation and is solution orientated.

Initiative: Generates ideas and takes action to solve problems.

Judgement: Makes decisions with the information available and determines priorities.

Creativity: Uses creative thinking and practices to solve problems.

Communication: Is articulate and engaging with a keen attention to detail.

Diplomacy: Ensures everyone that comes into contact with Iriss has a good experience and presents themselves professionally.

Iriss supports people, workers and organisations to make social work and social care support work better through evidence based innovation. Iriss is a charity that works across Scotland and our principal funder is the Scottish Government

The Communications Officer creates and produces digital content to be used on our website and across our social media platforms.

Reports to: Head of Resources

Iriss is a charity that works with people, workers and organisations in social work and social care support to make positive change happen.

About the role

The Admin & Events Manager is responsible for coordinating events at Iriss including a high-profile sector event and, with the Head of Resources, ensuring Iriss is well run and a good place to work.

Key Activities

• Coordinate and run a high-profile sector event working effectively with partners, suppliers and external event companies. (40% of your time)
• Provide administrative and diary support to the National Adult Support and Protection coordinator. (40% of your time)
• Provide general events, administrative and compliance support to the CEO/ team as required. (20% of your time)

This is an important time to work in social work and social care as we navigate one of the biggest changes to the way we work - The National Care Service.

Iriss is seeking Board Members to help us make that change happen.

We are a charity that works with social work and social care to create positive change in Scotland. To do that we provide expert knowledge, facilitation, evidence and practice guidance.

We have a new strategy in place to support significant reform in social work and social care in Scotland, so it’s an exciting time for our organisation, and for you to be part of shaping its future.

If you share our ambition and vision for better lives for people. workers and communities in Scotland, and have an interest in ensuring good governance, we would love to hear from you.

Iriss works with people, workers and organisations in social work and social care to help them use knowledge and innovation to make positive change happen.

The Iriss Resources Manager makes sure that Iriss runs smoothly and efficiently and is a good place to work. The postholder assists the CEO and the team to manage our finances; organise our HR; and help make sure that we meet all the requirements of being a company and a charity.

This post will suit an organised person who likes a varied workload and working flexibly within a small team.