Our aim at Barrhead Housing is for every employee to reach their full potential, to accomplish our mission ‘At the heart of the community – investing in your future’. In return for the skills and commitment you bring to Barrhead Housing, we trust, inspire and support all employees to delight their customers, invest in every employee’s development and wellbeing, and offer an exceptional package of benefits and flexible working in a strong local community anchor organisation.

Our values are central to what we do and how we do it. They incorporate the importance that we place on people, services and quality.

• RESPECTFUL – we are honest, trustworthy and reliable

• ADAPTABLE – we are flexible and react to change

• DEDICATED – we care about our purpose

• ASPIRATIONAL – we are forward thinking and committed to improvement

• RESPONSIVE – we are efficient and accountable.

We are looking for an enthusiastic and suitably experienced individual to join our finance and corporate services team and assist the association in ensuring accounting processes are managed to a high standard, including continuous improvement of processes and procedures.

The main tasks associated with the role are as follows:

Financial Accounting and Reporting

• Assist in preparing the annual statutory accounts,

• Assist in preparing accurate management accounts and key account reconciliations,

• Support the year end external audit process,

• Support any other process related to maintaining proper and accurate accounting records, and

• Prepare quarterly VAT returns.

Payroll

• Prepare the monthly payroll for review and approval by the Finance Manager,

• Prepare the monthly pension return for review and approval,

• Ensure all payroll and pension records are maintained correctly and kept up to date.

Banking and Cash Book

• Complete cash book accounting daily and ensure reconciliations are prepared promptly and accurately,

• Ensure cash and cheques are banked promptly, and

• Complete the accounting for credit card transactions regularly and accurately, ensuring supporting receipts are filed.

Purchase Ledger

Ensure key processes relating to the purchase ledger are carried out accurately and on time, including

• Registering and processing invoices,

• Using attention to detail to ensure costs are allocated to the correct budgets as directed by budget holders,

• Communicating positively with all staff to ensure invoices are processed according to credit terms and the financial regulations,

• Preparing the BACS payment run and creating the online payments for review and approval,

• Liaising with suppliers to develop relationships and query statements, and

• Completing the purchase ledger period end process.

Rent Accounting

Ensure key processes relating to the rent ledger are carried out accurately and on time, including

• Processing all receipts in the housing management system and reconciling the rent ledger daily,

• Processing all rent ledger adjustments, including write offs, in accordance with procedures,

• Communicating positively with colleagues in customer services to promote good team working,

• Correcting by adjustment any postings to the rent suspense account,

• Completing the rent debit run, and

• Ensuring all rent postings for the month are complete before running the period end.

Factoring and other income

• Raising factoring invoices and statements for all factored properties,

• Supporting the customer services team to ensure all postings and adjustments are accurate, complete and on time, and

Raising invoices for any other income, matching income and following up outstanding debt.

Other

• Having a good appreciation for the importance of internal controls within finance,

• Maintaining, reviewing and updating finance policies and procedures,

• Placing high importance on developing good relationships with colleagues in all teams,

• Ensuring data and documents are retained, filed and purged in accordance with retention schedules,

• Delivering tasks and maintaining documents with a high level of care, attention and accuracy, (including working papers (such as spreadsheets) and back-up documents for transactions), and

• Being open and willing to problem solving to overcome challenges and committed to working efficiently and productively, looking for ways to continually improve/automate processes to achieve better productivity or internal control.